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Sr. Program Manager
DT Institute
 Supervisor: Program Director, Home Office
 No. of Post: 1
 Duty Station: Khartoum
 Closing Date: 11 March 2023


Project Summary:

The BIPS program is a three-year project, funded by the Swedish International Development Cooperation Agency (SIDA). It is designed to exemplify the people-to-people approach by creating a safe space for diverse communities to build mutual understanding, trust, empathy, and resilient social ties by addressing divisions rooted in group differences such as ethnicity, religion, status, gender, or political affiliation in Sudan.



Position Summary:  

The Sr.Program Manager (SPM) has overall responsibility for program implementation and management if the BIPS program in Sudan, inclusive of managing a small team, overseeing their respective regional strategy, and having overall responsibility for a portfolio of small activities in their region. The SPM is also responsible for the adequate functioning and coordination with all three field offices in Sudan.


 Duties and responsibilities:

  • Manage the regional program team and conduct regular team meetings to ensure that all tasks have been assigned appropriately and to share updates between team members; conduct regular team meetings via phone with any staff based in a different location.
  • Support the professional development of team members by providing regular feedback and support, including completing bi-annual performance appraisals.
  • Maintain oversight of the regional activity portfolio – which willinclude small grants program.
  • Act as “activity focal point” on certain activities, including taking ownership of relationships with grantees/local government and key partners necessary for successful activity implementation; leading the activity writing process; and supporting all elements of the activity that may include implementation and Monitoring, Evaluation, and Learning (MEL).
  • Assign team members to act as a focal point on individual activities when appropriate, while continuing to support and maintain oversight of all activities.
  • Ensure that procurement, finance, logistics, and programmatic aspects of each activity is being implemented on-time and in accordance with the approved activity scope and budget, along with SIDA rules and regulations.
  • Submit weekly activity notes, and quarterly reports for each field office; submit any other reports requested by Program Director and Home Office Senior Management team.
  • Support the MEL team to conduct activity and outcome level MEL activities, including providing other staff as requested to assist in collecting photographs and attendance sheets or to conduct key informant interviews or focus group discussions.
  • Develop and maintain collaborative relationships with local partners, state and local government authorities, international and national NGOs and CBOs, donors, and other key stakeholders.
  • Maintain a strong understanding of political dynamics in your assigned region to assist in development of annual strategies, in individual grant development, and following key do no harm principles.
  • Oversee development of the regional strategy with input from DT Institute’s senior management team and SIDA.
  • Maintain proactive communications with the senior management on all relevant programmatic or operational issues
  • Conduct regular visits to field sites to oversee activity development, implementation and closeout.
  • Visit field sites and conduct assessments in order to identify potential partners and launch programming in new areas.
  • Maintain oversight of the regional office, including all local procurements, logistics and finances related to maintenance of the office in close coordination with the Operations and Finance Manager.
  • Approve both program and operation expenditures according to the approval matrix, for your region, in line with all DT Institute (SIDA)rules and regulations.
  • Act as supervisor to local staff providing career guidance, performance evaluations, and mentorship to ensure program staff are supported to achieve their full potential.
  • Other tasks as assigned by supervisor.

 Minimum Qualification, Skills and Experience Required:

Education & Minimum Qualifications:

  • University degree in the relevant field, Master's degree preferred. Other relevant certifications will be considered. 
  • At least five (5) to seven (7) years of progressive experience in implementing donor funded programming.



Preferred Qualifications: 

  • Prior experience with stabilization, peacebuilding, and/or democracy and governance projects.
  • Experience in the development of, writing, and overseeing small activity/grant portfolios working with local partners on peacebuilding or similar activities.
  • Proficiency in Microsoft Office programs.
  • Experience training and mentoring staff.
  • Effective written and oral communication as well as interpersonal skills.
  • Demonstrated problem solving and analytical skills and good judgement.
  • Be proactive, have strong prioritization skills, and ability to work cross-culturally.
  • Possess demonstrated leadership skills, humility, and self-awareness.
  • Fluency in English and Arabic is required.
  • Position open to Sudanese nationals only.

DT Institute is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, veteran status, gender identity, or national origin. DT Institute prohibits discriminating against employees and job applicants who inquire about, discuss, or disclose the compensation of the employee or applicant or another employee or applicant.

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