Médecins Sans Frontières (MSF) - Spain is an independent international medical humanitarian organisation that delivers emergency aid in more than 60 countries to people affected by armed conflict, epidemics, natural or man-made disasters or exclusion from healthcare.
Planning, coordinating and monitoring all logistics activities in the mission/project related to fleet and motorized equipment management, both in the capital and the field, according to MSF standards and protocols in order to have the vehicles and equipment in optimal running conditions
Duties and responsibilities:
In collaboration with the Logistics Team Leader and LogCo / Deputy LogCo, planning, establishing and reviewing the fleet and motorized equipment management in the mission/project including its annual budget, in order to identify and prioritize operational needs and objectives of the mission
Monitoring and ensuring the implementation of the fleet and motorized equipment management activities in the mission ensuring compliance to MSF standards, protocols and procedures This includes the following:
Implementing the specific procedures to ensure and to monitor that the vehicles and other motorized equipment (generators, pumps, etc.) inventory, documentation and first aid kit are inspected on a monthly basis by the responsible driver; that maintenance services (A, B, or C) are done on time and fully recorded in the vehicle logbook and to rationalize the use of fuel and other consumable items
Carrying out technical evaluations of all the hired vehicles, engines and transport companies, drawing up the necessary documents (contracts, etc.) in order to ensure the transportation services between the capital and the field.
Drawing up, in collaboration with the Logistics Team Leader and LogCo/Deputy LogCo, an annual order for spare parts, and identify potential local providers (for spare parts, fuel and lubricants) in order to efficiently ensure maintenance activities of the fleet and motorized equipment. Together with the Supply Manager, organizing the storage of spare parts as well as the supply processes in order to ensure a quick lead time
In collaboration with the Logistics Team Leader and LogCo /Deputy LogCo and the HRCO, participating in the planning and implementation of HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required to correctly perform all logistics activities pertaining to his area
Ensuring technical support and providing coaching and training to all drivers to ensure they adhere to all MSF driving rules and regulations, take good care of their vehicles, prevent damage, perform routine maintenance activities and fill in the vehicle logbook with all relevant information. Providing supervisor advice on vehicle insurance in the mission in order to find the most efficient coverage
Participating in monthly reports according to guidelines (SitRep, Logistics Statistical Report, MyFleet etc.)
Minimum Qualification, Skills and Experience Required:
University degree or Diploma in Mechanic, preferably as an engineer
Minimum of 2 years’ experience as a workshop supervisor, mechanic or desirable as a Head Drivers.
Desirable previous experience in NGO in developing countries.
Mission language essential. (English & Arabic).
People Management & Development - Commitment - Behavioural Flexibility – Results and Quality Orientation - Teamwork and Cooperation
Interested candidates are requested to send their CV & copy of educational and experience certificates toHAC Labour office, Khartoum, Algamhoria Street.