Regional Program Managers (RPM) have overall responsibility for program implementation and management in their assigned region of work, inclusive of managing a small team, overseeing their respective regional strategy, and having overall responsibility for a portfolio of small activities in their region. The RPM is also responsible for the adequate functioning of the regional office, including oversight of operational and finance staff.
Manage the regional program team, which may include grant/procurement specialists, program specialists/program officers, financial specialists/officers, admin assistants or other positions
Conduct regular team meetings to ensure that all tasks have been assigned appropriately and to share updates between team members; conduct regular team meetings via phone with any staff based in a different location
Support the professional development of team members by providing regular feedback and support, including completing bi-annual performance appraisals
Maintain oversight of the regional activity portfolio which may include in-kind grants under contract, cash grants under contract, short-term technical assistance, and direct delivery of goods and services.
Ensure all key program elements are moving forward in a timely manner, in line with the USAID rules and regulations
Act as activity focal point on certain activities, including taking ownership of relationships with grantees/local government and key partners necessary for successful activity implementation; leading the activity writing process; and supporting all elements of the activity that may include implementation and Monitoring and Evaluation (M&E)
Assign team members to act as focal point on individual activities when appropriate, while continuing to support and maintain oversight of all activities
Ensure that procurement, finance, logistics, and programmatic aspects of each activity is being implemented on-time and in accordance with the approved activity scope and budget, along with USAID rules and regulations
Submit weekly activity notes, and quarterly reports for your region; submit any other reports requested by your manager
Support the M&E team to conduct activity and outcome level M&E activities in your region, including providing other staff as requested to assist in collecting photographs and attendance sheets or to conduct key informant interviews or focus group discussions
Develop and maintain collaborative relationships with local partners, state and local government authorities, international and national NGOs and CBOs, donors, and other key stakeholders
Maintain a strong understanding of political dynamics in your assigned region to assist in development of annual strategies, in individual grant development, and following key do no harm principles
Oversee development of the regional strategy with input from senior management and USAID
Maintain proactive communications with the senior management on all relevant programmatic or operational issues
Conduct regular visits to field sites to oversee activity development, implementation and closeout
Visit new field sites and conduct assessments in order to identify potential partners and launch programming in new areas
Maintain oversight of the regional office, including all local procurements, logistics and finances related to maintenance of the office
Approve both program and operation expenditures according to the approval matrix, for your region, in line with all DT-Global and USAID rules and regulations
Other tasks as assigned by supervisor.