The Program Assistant will support a Grants Management Unit by monitoring and documenting grants as they move through the activity cycle. The Program Assistant will work in close conjunction with the Regional Program Manager (RPM), Grants Manager, Program Development Officer (PDO), Operations, Procurement & Logistics Specialist, and the MEL Specialist.
Support Grants Manager and PDO with filing and documentation processes.
Maintain and archive records for all activity components following DT Globals established filing system.
Support different due diligence processes such as checking references, conducting market research, conducting visual compliance checks, amongst other duties, as directed by the Grants Manager.
Use the Activity Database to document and monitor activity updates, in close coordination with other GMU team members.
Maintain filing needs of the Activity Database.
Work closely with M&E team to coordinate monitoring of the activities under implementation to ensure that they meet activity and program objectives and produce regular site visit reports.
Coordinate documentation needs and logistics with procurement staff.
As required, travel to field sites to support activity development, implementation and closedown
In coordination with the MEL team, support the execution of M&E tasks including taking photos, collecting attendance sheets, conducting focus group discussions or key informant interviews
Ensure all items are properly documented and stored in the corresponding activity files
Contribute to the development of weekly activity notes, and any reports required for your region of work
Travel to projects areas of operation as needed
Other tasks as assigned by supervisor.