The Grants Manager (GM) supports the development, implementation and closeout of all grant activities in accordance with USAID regulations and with DT Globals policies and procedures. The GM is responsible for ensuring compliance requirements are adhered to throughout the life of each grant activity in regards to different elements relevant to program achievement and USAID regulations, such as due diligence, grantee vetting, environmental compliance, timely submission of grantee deliverables, in addition to budget development and proper financial oversight. The GM is key in facilitating coordination with others within the program to secure the timely and proper development, implementation and closeout of grant activities.
During idea development, support program teams in addressing potential compliance challenges as they emerge in terms of activity design, budgeting and overall activity development
Lead the development of budgets for individual activities to be implemented inclusive of conducting market surveys, identifying all items required for successful implementation and liaising with the procurement and logistics teams to identify all costs
Oversee activity implementation, regularly review expenses against budgets to ensure that all costs are being tracked properly and that all required items are being purchased as planned; check expenses against budget at the conclusion of the activity to ensure all expenses are accounted for prior to closing activities
Regularly liaise with the procurement and logistics offices to ensure all documentation is being completed correctly, and to ensure that procurements and delivery of goods to grantees are moving forward appropriately
In collaboration with the program team, coordinate the execution of kick-off meeting with grantees to cover all the practical details of the implementation of the grant
Responsible for completing (or delegating) all activity documentation such as grant agreements, transfer of titles, activity close out forms
Regular travel to field sites to support activity development, implementation and closedown
Working with the grantees and the program team, ensure that all necessary permits and/or authorizations to implement the activity are obtained as necessary
Responsible for (or delegation of) submitted cash advance requests, managing cash payments and liquidation of advances necessary to implement activities
In coordination with the MEL team, support the execution of M&E tasks including taking photos, collecting attendance sheets, conducting focus group discussions or key informant interviews
Ensure all items are properly documented and stored in the corresponding activity files
Ensure that procurement, finance, logistics, and programmatic aspects of each activity is being implemented on-time and in accordance with the approved activity and budget, along with USAID rules and regulations
Contribute to the development of weekly activity notes, and any reports required for your region of work
Assist in development of annual strategies, and in individual grant development while following key do no harm principles.
Supervise and mentor a Program Assistant
Other tasks as assigned by supervisor.