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Finance Manager
The Carter Center

The Carter Center is guided by a fundamental commitment to human rights and the alleviation of human suffering; it seeks to prevent and resolve conflicts, enhance freedom and democracy, and improve health.


 Supervisor: Senior Country Representative
 Duty Station: Khartoum
 Closing Date: 30 Nov 2022

 
 Background:

The Field Office Finance Manager provides assistance to the Country Representative in meeting the financial service needs of the programs including:  field office financial and business controls; annual budget preparation; reporting and analysis of field office actual expenses compared to budget; medicine inventory reports; processing procurement of vehicles, equipment, computers, filter material and other items as necessary; review and reconciliation of receipt and disbursement documentation, financial status reports, and travel advances; review and reimburse travel claims; regulatory compliance; and other accounting duties as required.

 

 



 
 Duties and responsibilities:

  • Supervise the Accounting staff.
  • Oversee, review, and assist in daily accounting functions: cash status sheet, accounts reconciliations, bank to bank transfer of funds, check preparation, journal entries, issues with advances, and other transactions.
  • Month-end closing of books, compile reports to home office; meet with Country Representative to present monthly analysis and assist with monthly financial memo to headquarters; auditing of purchase journal and general ledger.
  • Assist Country Representative with preparation and submission of annual budget requests to headquarters.
  • Ensure total compliance with staff tax requirements, including required remittances, and compliance with employer requirements for taxes and benefits.
  • Review the monthly payroll sheet, salary wire transfers and cash payments, SIF contribution and tax payments. 
  • Oversee receiving, coding, and tracking bills from all sources. Ensure the proper filing of advances, invoices, bills, and related documents.
  • Answer calls and email questions from vendors, home office, employees, technical advisors (TAs) and other stakeholders regarding payments, advances, rectifications,budget, financial reports, and other business information.
  • Receive and review vendor analysis sheet, advances follow up sheet and track the funds received by the office from Atlanta as well as field donations. 
  • Receive and review monthly reconciliations of all bank and petty cash accounts. Post the necessary journal entries to make corrections or adjustment on accounts, bank charges and prepaid related payments. 
  • Receive and review reports regarding outstanding advances, medicine inventory QuickBooks, quarter fund transfer follow up sheet, leave tracking sheet. 

 

Procurement

  • Process procurement requests for vehicles, equipment, filter material pipe filters, computers, and other items as necessary.
  • Recommend, evaluate, and otherwise manage vendor relationships with the objective of generating the optimum market response to the organizationís needs for good and services. 
  • Initiate, process, and maintain records and invoices relating to purchases, reimbursements, receipts, and related materials.
  • Review expense claims/vouchers submitted by employees, consultants, etc., for reimbursement or advance of travel funds, per diem, miscellaneous expenses, etc.  Recommend approval or disapproval of claim/voucher and, if approved, initiate disbursement action. 
  • Investigate with vendors any errors and questions regarding invoices or other bills to seek proper resolution.

 

 

Accounting

  • Perform monthly analytical review of actual expenses to budget and report results to the Country Representative.
  • Provide monthly forecasts to the Atlanta office representing spend to date, remaining budgeted activities through the end of the fiscal year and any known adjustments to the future monthsí spend.
  • Perform monthly analytical review of medicine field inventory reports for comparison with program treatment reports.
  • Perform monthly review of changes in the balance from the prior month to identify problems and ensure foreign exchange accounting is consistent with established procedures
  • Visit sub offices as needed to test controls and compliance with The Carter Center financial and business policies. 

 

Auditing

  • Coordinate the retrieval of audit samples in response to requests from Carter Center auditors as necessary.
  • Facilitate the provision of reports to the auditors on inventory testing procedures performed during the year.

 

Other

  • Special analysis projects as required.
  • Perform such other duties as may be required from time to time.

 
 Minimum Qualification, Skills and Experience Required:

  • Bachelorís degree in accounting or a related field is required with a minimum of 4 years of related financial experience. 
  • Experience with computerized general ledger systems is required.
  • Knowledge of and experience with computers and desktop software required. 
  • Candidate must have ability and experience making sound financial judgments and decisions, must be able to handle tasks with little or no supervision and must be able to work well in a team environment in support of the programs.








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