Administration of Human Resources functions (20%)
a) Implementation of HR manual
b) Ensure & update in the database proper documentation and procedure followed for all staff transactions such as appointments, confirmation, promotion, transfer, re-assignment, salary change, separation, etc.
c) Maintain all personnel correspondence and ensure correspondence is in the interest of CIS and lawful.
d) Ensure all Offices (Sub/Field) use HR Manual and are updated on any changes in the policy.
e) Generate monthly reports from the database as per requirement.
f) Maintain the staff attendance process.
g) Assist HR team in budget preparation.
Payroll Process (20%)
(a) Coordinate with project and support sections to ensure all payroll entries are up-to-date.
(b) Ensure proper monitoring of payroll system and review individual payroll reports with supportive documents.
(c) Coordinate with Finance dept. to ensure accurate payroll functions with supportive documents.
(d) Print all payroll monthly reports (Payroll summary, Bank sheet, Pay slip, benefits list, deduction list and payroll comparison) and distribute pay slip to employees in Khartoum.
(e) Submit PAR status to HR Manager on monthly basis and assist to follow-up to obtain missing PAR.
Performance Management system
(a) Coordinate with HR Manager to implement Performance Management system and ensure PM schedule is followed properly.
(b) Conduct sessions on performance management and annual appraisals to update employees on the system
(c) Receive annual appraisals from all projects, departments, sub/field offices and compile .
(e) Ensure salary adjustment is reflected properly in payroll and prepare Salary Adjustment letters and distribute to respective projects and departments.
Staff Training& Development
(a) Collect and Compile staff development Training Plan and budget from all projects and dept. in Khartoum at the beginning of the fiscal year.
(b) Monitor implementation of Annual Training Plan and submit progress report to HR Manager on quarterly basis.
(c) Coordinate with program and program support managers to develop effective strategy and plan for staff development activities.
(d) Organize periodical assessment and evaluation of staff development activities.
HR Information system
(a) Operate HR database. Record and enter newly recruited employees' personnel related data into the system.
(b) Assign employee ID number to new employees.
(c) Update data in the database on employees' personnel changes including staff promotion, transfer, separation, re-assignment, and salary changes.
(d) Make entry of performance rating and printout increment letters and summary list.
(e) Generate monthly reports from the database as per requirement.
Uphold CARE´s values and contribute to the CO shared priorities
(A) Be aware of the CIS Safety and Security Management Plan (SSMP) and comply with it at all times
(B) Be aware of CARE’s commitments to Gender and Diversity, and strive to uphold them
(C) Be committed to promote CARE’s core values at all times
Any other assignment
Performs any other assignment as required by HR Manager or Mission Management