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PROCUREMENT OFFICER
Fedral Ministry of Health Gavi PMU
 Vacancy No: 9
 Section/Unit: PROCUREMENT OFFICER
 No. of Post: 1
 Duty Station: Khartoum
 Closing Date: 30 Nov 2022

 
 Background:

The Federal Ministry of Health (FMOH) in the Republic of Sudan is implementing a strong Health System Strengthening programme through one of its Directorate Generals, particularly the Directorate General of International Health (DGIH) under which is placed the Program Management Unit (PMU) for GAVI grants. The DGIH is responsible for coordinating with donors, government, and non-government agencies in their contribution for developing the national HSS strategy as well as related operational plans. It is also responsible of resource mobilization, implementation, and monitoring and evaluation of all grants funded by Gavi.

Currently, the PMU is responsible of managing the New Funding Mechanism of the HSS programs in the frame of the new HSS3 grant. 

FMoH/DGIH through Qurtoba is looking for competent employees to work at its Program Management Unit to ensure smooth implementation of GAVI grants. 

The whole recruitment process will be managed by Qurtoba HR services , established in Sudan.

THE REMUNERATION: 

  • FMOH/ GAVI PMU have devoted an attractive package of salary and   benefits equivalent to the role of each job.
  • Training and development opportunities will be given according to the needs and availability of budget.

 

  • SPECIFIC ROLE

Under the supervision of the Admin & Operations Manager, the Procurement Officer will be responsible for gathering complete procurement related backup documentation and auditing prior to submission to Finance Team. He will oversee procurements from start to finish, from developing and releasing solicitations, to conducting price/cost/reasonability analyses, and performing any other related duties as assigned.

S/he will play a pivotal role in ensuring integrity, fairness, and openness in procurement processes as well as adherence to policies, procedures, and controls. The main responsibility for this position is to conduct procurement of goods and services. The position requires relevant work experience in the field of procurement, contract management, dispute resolution, managing interpersonal relationships and communication, and investigating/following up on vendor issues.



 
 Duties and responsibilities:

Under the supervision of the Admin & Operations Manager, he/she will: 

 

  • Ensure full compliance of procurement activities with FMOH/PMU rules, regulations, policies and strategies including support the development of effective internal controls, and the proper design and functioning of a client-oriented procurement management system. 
  • Maintain electronic procurement records and files of all required backup documentation in the frame of GAVI projects implementation, including hard copy files.
  • Train other project staff in procurement aspects, as necessary
  • Solicit bids and quotes from vendors in adherence with policies & approved requisitions and quarterly procurement plans 
  • Monitor, track and expedite all project procurement activities and delivery status of goods/services 
  • Gather current pricing information independently 
  • Conduct price/cost/reasonability analyses 
  • Help non-procurement staff to understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine other technical specifications 
  • Determine source selection methods for complex procurement to ensure compliance 
  • Assist project staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process 
  • Prepare cost evaluation data, and source selection documentation 
  • Ensure procurements are approved by the required PMU/FMoH authorities, and/or client approvals are received, before awards are made 
  • Through market research efforts, identify and qualify potential suppliers (and products/services). Ensure that beneficial, ethical and open supplier relationships are created and maintained according to procurement policies 
  • Work closely with various PMU support staff 
  • Prepare complete backup documentation for procurement purchases & submit to projectís Finance Team 
  • Conduct daily reviews of procurement related backup documentation to ensure completeness, accuracy, and compliance 
  • Perform regular spot audits of procurement files at IUs level
  • Assist and collaborate in external or internal audits as necessary 
  • Ensure integrity, compliance, fairness, accuracy, and openness in procurement processes 
  • Ensure adequate competition is achieved, as per FMoH policies and procedures
  • Carry out other duties and responsibilities as directed 

 

  • INTERNAL AND EXTERNAL CONTACT
  • Works with his/her supervisor and other departments for day-to-day procurement matters;
  • Ensure that beneficial, ethical and open supplier relationships are created and maintained according to procurement policies.

 
 Minimum Qualification, Skills and Experience Required:

                 EDUCATION

  • Minimum Bachelorís degree in Business Administration or related field;
  • Professional certification in procurement would be an added value.

                   EXPERIENCE

  • 5+ years of relevant experience and progressive responsibility in procurement at mid-level of donors funded projects or public institutions;
  • Experience in procurement management on GAVI projects, preferred
  • Knowledge of FMoH procurement regulations, preferred.
  • Ability to respond effectively to time sensitive demands & inquiries 
  • Accuracy in working with large amounts of data
  • Demonstrated exceptional customer relations (both internally & externally)
  • Excellent organizational skills with a willingness to take initiative and be proactive
  • Ability to work on multiple concurrent procurements
  • Strong English writing and speaking skills required
  • Proficiency in Microsoft Office Publisher, Word, PowerPoint, Excel and Outlook.

                    LANGUAGES

  • Fluency in both written and spoken English and Arabic is required.

 

Interested candidates are requested to attached their complete files in English include (CV, motivation letter and certificates) 

Only short-listed candidates will be contacted for written test & interviews.









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