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Fedral Ministry of Health Gavi PMU
 Vacancy No: 8
 Section/Unit: Administration and HR
 No. of Post: 1
 Duty Station: Khartoum
 Closing Date: 30 Nov 2022


The Federal Ministry of Health (FMOH) in the Republic of Sudan is implementing a strong Health System Strengthening programme through one of its Directorate Generals, particularly the Directorate General of International Health (DGIH) under which is placed the Program Management Unit (PMU) for GAVI grants. The DGIH is responsible for coordinating with donors, government, and non-government agencies in their contribution for developing the national HSS strategy as well as related operational plans. It is also responsible of resource mobilization, implementation, and monitoring and evaluation of all grants funded by Gavi.

Currently, the PMU is responsible of managing the New Funding Mechanism of the HSS programs in the frame of the new HSS3 grant. 

FMoH/DGIH through Qurtoba is looking for competent employees to work at its Program Management Unit to ensure smooth implementation of GAVI grants. 

The whole recruitment process will be managed by Qurtoba HR services , established in Sudan.



  • FMOH/ GAVI PMU have devoted an attractive package of salary and   benefits equivalent to the role of each job.
  • Training and development opportunities will be given according to the needs and availability of budget.



This role has an area focus and responsible for performing specific HR & Admin functions. He/she works closely with the Admin and Operations Manager. S/he provides human resource and administrative support to GAVI PMU employees.

 Duties and responsibilities:

Under the supervision of the Admin & Operations Manager, he/she is responsible for: 


Human Resources:


  • Assist in ensuring staff compliance with HR policies as per Sudan HR policies and guidelines.
  • Assist in preparing employment contracts, temporary contracts as well as casual contracts and make sure that concerned parties signed off, ensure that each contract has the relevant attached documents and annexes.
  • Prepare payroll for PMU staff and reconcile the payroll-related general ledger and establish statements or reports summarizing payroll-related accounts.
  • Ensure that all necessary control procedures are performed prior to payment of staff members.
  • Ensure that salaries are correctly calculated, taking into account tax and social contributions requirements as per the Republic of Sudan Labor law.
  • Update employee contract tracker, and employee file tracker on a regular basis.
  • Assist the Admin & Operations Manager in the induction/orientation of new employees.
  • Store and maintain HR and Admin unit documents (hardcopy and softcopy) and trackers including personnel files, leave trackers, staff contact lists, insurance registration etc.
  • Support recruiting and hiring process, including posting job openings, reviewing resumes and interviews arrangement ;
  • Support the Human Resources unit for day-to-day activities.

Administration :

  • Assist administrative functions internally and externally - suppliers, hotels, travel agencies, etc.
  • Organize and provide support to workshops.
  • Assist issuing staff ID cards and insurance cards to new employees.
  • The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.
  • Perform other duties as may be assigned by the Admin & Operations Manager.


  • Works with his/her supervisor and other senior staff in day-to-day HR matters;
  • Contact with Tax and Social security authorities to ensure compliance with tax obligations and social security compliance.


 Minimum Qualification, Skills and Experience Required:

  • Bachelor of Business Administration/Human Resource or equivalent professional qualification;
  • Post-graduate degree in HRM, Business Management, or a related field, etc.
  • At least 4 years of experience similar position
  • Excellent knowledge of HR management and Administration for donor funded projects. 
  • In-depth knowledge of HR policies as per Sudan Labour Law, including the practical knowledge of national tax regulation as well as compliance with social contribution modalities. 
  • Excellent knowledge and experience in payroll management.
  • Proficiency in Microsoft Office Publisher, Word, PowerPoint, Excel and Outlook.
  • Fluency in both written and spoken English and Arabic is required.


Interested candidates are requested to attached their complete files in English include (CV, motivation letter and certificates) 

Only short-listed candidates will be contacted for written test & interviews.

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