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Finance Coordinator
Concern Worldwide

Concern Worldwide is an international humanitarian organization that strives for a world free from poverty, fear, and oppression. We deliver life-saving and life-changing interventions to the world's poorest and most vulnerable people. From rapid emergency response to innovative development programming, we go to the hardest to reach places to make sure that no-one is left behind.


 Section/Unit: Finance
 Grade Level: F0 - F5 with Gross Salary Between 864- 1104 USD Based on experience
 Supervisor: Program Accountant
 No. of Post: 1
 Duty Station: Khartoum
 Duration: 24 Month
 Closing Date: 03 Oct 2022

 
 Background:

The purpose of the Finance Coordinator  post is to manage the finance department activities and provide necessary technical support, advice and take part in decision making for Country Financial Controller (CFC) for effective financial management of the Concern Worldwide Sudan country programme and to ensure that the Concern Worldwide financial policies and procedures are implemented in a standardized manner.



 
 Duties and responsibilities:

Partnership:

Relating to start with the partner.

  1. Understand the Concernís partnership policies, accounting practices and reporting requirements. 
  2. Work with the partnerís selection team to assess the partnerís financial capability using the standard tool (CLOFAT). 
  3. Make recommendations about the selection of partners highlighting the future development needs. 
  4. Work with respective programme staff to finalise the partnership agreement and make sure that finance related clauses ( funding, budgets, record keeping, reporting etc.) are properly included in the agreement.
  5. Suggest whether any specific clause is necessary to comply with the donorís requirement.
  6.  Arrange a training session the respective financial person in partner organisation to explain the financial policies, procedures, reporting requirement etc.   
  7. Initiate the disburse first and subsequent instalments. 
  8. Maintains partners file properly. 

Relating to monitoring and Support.

  1. Maintain a excel worksheet to records update financial status (e.g disbursement, outstanding, expenses etc) for each partners contract. 
  2. Collect the approved financial report from the respective programme personnel. 
  3. Review the report, query to respective person in Concern and partners if necessary. 
  4. Prepare necessary journal in the Great Plains (MGP) template and confirm that GL are reflecting true financial position.
  5. Assist country financial controller  to report to HQ. 
  6. Prepare a visit schedule and agree with the Concernís programme staff and partner organisation. 
  7. Review 100% financial documents and circulate the report highlighting the present findings, weakness and future development recommendations through Concernís programme staff. 
  8. Conduct necessary training and follow up the development during the next visit.

Budgeting 

  1. Understand clearly Concernís budgeting policies, process, deadlines, templates etc through reading ďOverseas Finance Policies & ProceduresĒ, discussion with Country Financial Controller and going through the previous budgets. 
  2. Develop the in country budgeting guidelines, preparation schedule, templates and finalise with the Country Financial Controller and circulate to the respective budget holders.
  3. Assist field finance staff and budget holders to complete the templates and follow the guide properly. 
  4. Keep close contact with the budget holders and finance colleagues so that budgeting tasks are properly coordinated and progressed according to the plan.
  5. Collect the budgets from budget holders/finance personnel and file it properly. 
  6. Review the submitted budget and finalise the queries with Country Financial Controller.
  7. Consolidate the local currency budget, finalise with Country Financial Controller. 
  8. Calculate the funding and income budget with the Country Financial Controller. 
  9. Work with the Country Financial Controller to Complete the Dublin Template
  10. Prepare the Budget into MGP template and upload into the MGP. 
  11. Initiate the budget revision according to the deadline and follow the relevant steps as described above. 

Donor Management 

 Be always updated on the present donorís name, funding period, funded projects, currency, amount and the basic terms of the funding. 

  1. Maintain hard copy donors file as per guideline set out in the section 6.4 of ďOverseas Finance Policies & ProceduresĒ. Also maintain computer file for easy access of donorís details. 
  2. Read thoroughly every donorís contract and prepare a summery checklist for the basic terms and conditions in front of the file.
  3. Make a reporting schedule and prepare the donor report according to the deadlines and work with the Country Financial Controller to finalise reports.
  4. Maintain a summery donor information sheet to get the donor status in a single click. 
  5. Circulate monthly report to the budget holders in the donor templates. 

Fixed Assets Management

  1. Responsible for maintaining a Fixed Asset Register for all new assets purchased with value >$500 US.
    Each new asset must be given a unique identifier and this indelibly marked on the asset.
    Liaison with Logs to ensure this is done prior to asset leaving premises.
    Ensure similar systems are in place in Kordofan and West Darfur.
  2. Perform a six monthly Audit of Fixed Assets against register and register to Fixed Assets in location.
  3. Ensure Concern Purchase and Disposal of Fixed Asset procedures are followed in all instances.
  4. Liaise with Country Accountant regarding reporting of Fixed Assets for Donor Reporting purposes.

Others

  1. Work with Country Accountant to prepare QTR/Annual financial statement. Complete forms as requested by him/her.
  2. Provide necessary information to the auditors during annual auditing or in case of any internal audit. 

Do any other tasks as assigned by the supervisor


 
 Minimum Qualification, Skills and Experience Required:

Essential

ēMasterís degree in accounting or Bachelorís degree with commensurate work experience; technical  experience in accounting with INGOs and or UN is strongly preferred.                   

  • High degree of financial knowledge with strong training skills.
  • This position demands a dynamic individual with a demonstrated ability to achieve results in a demanding and fast-paced environment within limited time. 
  • Creativity, flexibility, strong work ethic is required 
  • Minimum of 5 years professional program implementation experience in fragile working environment 
  • Excellent interpersonal, communication, and strategic planning skills required;
  • Demonstrated ability to manage multiple priorities, deadlines, tasks efficiently;
  • Excellent time management skills and resourcefulness with strong attention to detail

Commitment to Concernís humanitarian work.

Desirable

  • Commitment to Concernís humanitarian work
  • Degree in accounting
  • Five years experience
  • High degree of financial knowledge with strong training skills

Emergency Response:

Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and Liberia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

 

Concern is an equal opportunity employer. Qualified women candidates are particularly encouraged to apply.

 

Only short-listed candidates will be contacted for the interview. To find out more about Concern Worldwide visit our website at http://www.concern.net

 


Concern Code of Conduct and its Associated Policies.

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s

 

Core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies

 

To apply : Please submit a cover letter , CV detailing your experience skills and qualifications, your experience and educational certificates, ID, Birth Certificate, National Number, Contact details for two professional references to Sudan Job  Website.

 

 

 

 

 








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