HR Officer
Relief International

Relief International (RI) is an international non-governmental organization US and UK based, working in the humanitarian field since 2004 in Sudan, providing emergency relief and early recovery activities to internally displaced persons (IDP) and rural communities, focusing in lifesaving health and nutrition services. RI is looking for qualified candidates to fill the vacancies mentioned herewith


 Section/Unit: Human Recourses
 Supervisor: Senior HR officer
 No. of Post: 1
 Duty Station: Elfasher with Frequent field visits to all RI project locations in Sudan
 Duration: 9 months will possible extension
 Closing Date: 30 Sept 2022

 
 Background:

About RI: Relief International is a leading nonprofit organization working in 20 countries to relieve poverty, ensure the well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises, and chronic poverty.

Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach —, which we call the RI Way—emphasizes local participation, an integration of services, strategic partnerships, and a focus on civic skills. In this way, we empower communities to find, design, and implement the solutions that work best for them

[Describe an overview of job missioPPOSSUMMARY:

 

Working under the overall responsibility of the Senior HR officer, The HR, and administration officer is responsible for implementing and leading the application of HR and Administrative policies in Elfasher and support field offices in order to assure that they meet both the needs of the organization and its legal obligations This will include: recruitment and orientation of new staff, Payroll information  for the  Elfasher field office performance management, health, and safety, records and HR information management, employee relations training, learning a, and development



 
 Duties and responsibilities:

ESSENTIAL JOB FUNCTIONS: 

 

Administrative and legal framework 

 

  • Applies policies and procedures in respect of RI policies and processes.
  • Applies working conditions based on RI guidelines and local legislation; HR manual, health policy, training policy, and other applicable policies.
  • Provides support in keeping classification & descriptions of functions and management manual and labor codes up-to-date. 
  • Keeps project organization charts actual 
  • Prepares registration of employees to Social insurance & Tax office & related payments on a monthly basis.
  • Processes and Assures payrolls, salary administration, and final submission of payment slips to finance in coordination with the field offices' HR staff
  • Follows up on the cost of living and proposes adjustments to the line manager.
  • Prepare and ensure all staff has the appropriate contract and personal files are kept up-to-date at all times.
  • Maintain and Guarantee that personal files of all staff are administered with appropriate quality with RI checklist and standards.
  • Monitors all paid and unpaid leaves of staff by adequate reporting in the system.
  • Makes sure files are in coherence with HR guidelines and in line with country legislation. 
  • Maintains records and compiles statistical reports concerning personal-related data (i.e. hires, separations, performance appraisals).
  • Prepares certificates and other HR documents when needed.
  • Provide translation to HR documents if needed.
  • Prepares all correspondence with partners (authorities, tax offices, Ministry of Labour, etc.).
  • Makes sure all main HR documents are available, translated, and understood by staff at all levels.

 

Recruitment & Introduction

 

  • Participates in the recruitment process for staffing in all field projects in the Elfasher and other states. 
  • Ensures quality and transparency in the recruitment process.
  • Prepare all related documentation and letter for the recruitment process.
  • Is aware of various pools of candidates for selection or non-selection.
  • Conduct induction for new staff as per RI orientation guidance.
  • Conduct training to new staff on RI policy training (Child protection, SEA, code of conduct)

 

HR Management 

 

  • Maintain central files and administration files with confidentiality.
  • Keeps job descriptions for all staff up-to-date at all times.
  • Communicates and briefs HR policies and procedures to staff.
  • Proposes HRM improvements such as enhancement of responsibilities, and mixed teams.
  • Provides support to supervisors to anticipate or solve conflicts and grievances.
  • Enroll in different social events with international and national staff.
  • Participates in the appraisal process of all staff in the project.
  • Keep records and follow up on all staff leave entitlement (sick leave – annual leave –other) 
  • Assists own HR team in order to be able to develop professionally.
  • Follows up on disciplinary measures and court cases.
  • Follows conflict management and dismissal processes including documentation.
  • Conducts exit interviews to identify reasons for employee termination and writes separation notices
  • Organizes and participates in the orientation courses.
  • Makes sure applicants are registered into RI systems (RI Academy/RI excel/MIP) in coordination with the HR Manager.
  • Ensure good records of staff requests and received training with adequate follow-up and reporting to the HR coordinator.

 

 

Performance management system 

 

  • Participates in planning and communicating the performance management cycle.
  • Ensures the RI excel hard copy and soft copy are documented and filed in Elfasher staff files.
  • Makes all the performance management filled forms are assembled in Elfasher for documentation and records.
  • Takes an active part in collecting training data from RI excel online and hard copy for analysis and assigning training groups and courses, meetings, and workshops.
  • Support the formed committees to analyze, plan and take decisions on PMS results and rating.
  • Ensures update and completion of RI excel and performance management system.

 

Communication & Reporting 

 

  • Participates in periodical personnel delegates meetings.
  • Ensures communication of all relevant administrative matters to coordination level.
  • Makes all HR-related information available to the staff on a regular basis.
  • Takes an active part in meetings and workshops.
  • Transmits to line manager all relevant information on essential set-up, court cases, and updated statistics
  • Ensures update and completion of RI payroll data and periodical reporting to line manager.

 

Supervision: if applied: Supervision of all offices and guest houses in Elfasher cook and cleaners


 
 Minimum Qualification, Skills and Experience Required:

QUALIFICATIONS AND EXPERIENCE: 

 

  • A University graduate from social Science college or business, administration, or Human Resource field is preferable
  • Minimum 3-5 years experience in Human Resources and administration including.
  • Experience working in international NGOs or National NGOs. 
  • Strong computer knowledge (Excel, Win Word ad PowerPoint
  • Knowledge of country laws such as Labor laws, Social insurance, and tax laws

Good English and Arabic language both written and spoken


RI Values:

 

We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities.

 

We value:

  • Inclusiveness
  • Transparency and accountability
  • Agility and innovation
  • Collaboration
  • Sustainability

 

To apply: Please, submit your CV, work certificates, and qualification to HAC Office in Elfasher, a telephone contact number and two professional references, or online through sudanjob.net closing date: 30.09.2022, at 14:00 

  • Only short-listed candidates will be contacted for the interview. To find out more about Relief International please visit our website at http://www.ri.org



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