Background:

UPO is Sudanese national organization, which has been established in 2009, and working since 2010. UPO seeks to build peace in Sudan through conflict mitigation and reconciliation, inspiring and furnishing the local communities with sufficient and life changing skills to capacitate and empower their living. We see a more peaceful and socio-economically and politically advanced Sudan.

UPO Darfur program started in 2010 in response to the emergency needs of some 950,000 war-affected communities and host populations in most of the localities in North, South, East and Central Darfur States. In response to the humanitarian needs, The Organization has received more than $US 12.5 million in the last five years and implemented over 120  projects across Darfur region, Gadaref and Khartoum states, UPO’s assistance reached more than 950,000 vulnerable war affect persons in over 89 rural communities and IDPs camps in Darfur states and eastern Sudan.

JOB PURPOSE: The incumbent is a senior management team member, and thus he/she will actively and effectively contribute to the office financing  and strategic planning process.

Assume overall responsibility for managing all aspects of the financial and accountancy activities of UPO.

Ensure that accounting systems are maintained to provide the information required for planning and monitoring and reporting for program operations, for safeguarding assets, discharging liabilities and legal responsibilities. The Finance Manager is responsible for the overall supervision, implementation and administration of the program’s financial and administrative functions as outlined in the main duties.

The incumbent will ensure consistency & harmony in organisation procedures and policies across field offices in Sudan, as well as build capacity of finance department staff and provide guidance and advice to management and programme team.

KEY RESPONSIBILITIES:

Payroll preparation and administration

• Oversee all payroll functions to ensure that employees are paid in a timely and accurate manner.
• Negotiate and manage the employee insurance and benefits plans.

Project management accounting

• Maintain financial records for each project in a manner that facilitates management reports.
• Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders
• Provide accurate and timely reporting on the financial activity of individual projects

Information technology

• Evaluate the need for new technology to meet the organization's financial data processing, control, and reporting requirements
• Advise on appropriate technology that meets the organization's information requirements and financial resources

Risk management

• Monitor risk management policies and procedures to ensure that program and organizational risks are minimized
• Maximize income where possible and appropriate
• Negotiate with Bank for lines of credit or other financial services as required and appropriate.

Main Duties

•  Follow up whether the procedure and systems of financial control and affected or not.
• Ensure proper recording of financial transaction and coding of all field offices.
• Ensure confidentiality and proper filing of financial documents.
• Give adequate financial support to field offices in budget monitoring, etc.
• Give support in budget phasing.
• Prepare Darfur staff payroll.
• Make sure proper asset registration of the country office in maintained.
• Make sure and follow up that all HAI country office staffs contracts is updated and copy kept in office.

Banking

• Manage bank transfers and link with banks on cash issues.
• Collect bank statements and perform bank reconciliations.
• Support relevant offices with opening of bank accounts.
• Support UPO staffs with getting bank accounts and bank cards to facilitate payroll process.
• Admin, coordination and Reporting ( 20%).
• Report to authorities on tax/any related matters according to country rules and regulations.
• actively contribute to the weekly support services staff meeting.
• Maintain the filing system on a daily basis, including scan and filing of supporting documents.
• perform any other functions as may required by EX Director and Finance manager.

Major Challenges

To assure highest standards of financial management and accountability of UPO  and donor policies and international standards.

The applicants are expected to share the core values of our organization.

Required Qualifications and Experience

• Professionally qualified accountant.
• Significant working experience at the management level in humanitarian assistance or development-oriented programs within an international environment, preferably with church-related or non-governmental organizations.
• Knowledge of the reporting requirements of UN and government funding agencies.
•  Conceptual and analytical skills and demonstrated organizational, management, and supervisory skills.
• Team-oriented, flexible, and excellent communication skills.
• Computer skills.

Language Skills

English advanced written and oral skills required

Arabic would be an additional asset

*Candidates must be located in Port Sudan.

Interested Candidates must apply through email to career@unitedpeac.org