Supply Chain Officer
International Rescue Committee

The International Rescue Committee responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover and gain control of their future.

 


 Salary: $700-$900
 Section/Unit: Supply Chain
 Grade Level: 8B
 Supervisor: Senior Procurement Manager
 No. of Post: 1
 Duty Station: Khartoum
 Duration: 12 Months
 Closing Date: 05 July 2022

 
 Background:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today work in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

 

The Supply Chain Officer is responsible for the efficient coordination, supervision, and management of all procurements for the IRC’s office in Khartoum. The position is also responsible for the maintenance and policy standardization.



 
 Duties and responsibilities:

 

The Supply Chain Officer is accountable for the implementation of IRC’s Procurement policies and is responsible for following:

  1. Procurement 

Ensuring the implementation and supervision of procurement plan & strategies and ensures all program procurement needs are met on time in accordance with GSC and donors’ standards. This includes: -

  • Support in development of procurement specifications
  • Ensure approved Purchase Requests are process through the IRC procurement software (online BVA) and ensuring data accuracy to reflect BVA accurate spending and balances.
  • Request for quotations / proposals.
  • Ensuring that procurement is carried out in accordance with IRC and donor-specific polices.
  • Ensuring that all Supplies, services, and equipment required are delivered in time.
  • Routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
  • Coordination with Finance, Admin, and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
  • Ensuring that all Supplies, services, and equipment required are delivered in time.
  • Participate in procurement committee meetings & evaluations.
  • Prepare bids analysis and other bidding documents for approval
  • Conduct and document transparent negotiations with suppliers.
  • Demonstrate value for money in procurement.
  • Review procurement documents for accuracy before taking payment for approval.
  • Establishment and maintenance of ethical, professional working relationships with suppliers.
  • Advise the Senior Procurement Manager of procurement-specific issues or improvements.
  • Any other duties or tasked delegated by Senior Procurement Manager.
  1. Compliance and Ethics

Assist in implementing donor rules & regulations for all procurements (including any specific departmental procurement task assigned), Identifying and analyzing compliance risk in procurement processes through: -

  • Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits etc.
  • Provide consistent and constructive support to other departments to ensure compliance with policies and procedures
  • Identifying and reporting procurement red flags,
  • Implementing internal and external audit corrective action plans (CAPs)
  1. Supply Chain Planning  

The Supply Chain Officer work closely with Senior Procurement Manager and Supply chain Coordinator, internal and external stakeholders to ensure effective supply chain planning and preparation to support program implementation. Supply chain planning includes -

  • Contribute towards to the preparation and implementation of procurement plans 
  • Implementing all IRC procurement SOPs (IRC Supply Chain Standard Operating Procedures)
  • Participate in collection, organizing and analyzing data
  • With the help of Senior procurement manager, Supplyt Chain officer Monitor supply market and conduct market surveys & analysis.
  1. Supplier Management

Responsible for managing supplier relationships and performance to ensure that there is precise record keeping as provided by GSC. This includes: -

  • Maintain suppliers file and documentation
  • Documents supplier performance
  • Maintain supplier performance score cards.
  1. Reporting          
  • The Supply Chain Officer is responsible for preparing and submitting accurate and analytical report:
  • Analysis the internal and external commitments for the active grants every month and share with Senior Procurement Managers ahead of time.
  • Monthly Procurement report to Procurement Manager 2nd of every month.
  • Updating procurement plans as required.

 
 Minimum Qualification, Skills and Experience Required:

  • College Degree in Supply chain Management, Procurement, Logistics, Business Administration, or related field.
  • Over 2-3 years of work experience in supply chain operations preferably Procurement
  • High degree of flexibility and ability to work under sometimes extreme hardship conditions against tight deadlines.
  •  Strong computer and communication equipment skills, including Microsoft Office applications.
  • Must be able and authorized to drive manual transmission 4WD vehicles.
  • Excellent written and spoken English
  • Good working knowledge of French and/or Arabic would be an added advantage
  • Good collaborator and influencer with effective interpersonal and analytical skills who is able to work seamlessly across cultures, organizational units and suppliers.
  • Ability to roll out supply chain policies and SOPs
  • Knowledge and understanding of practical Supply Chain procedures and maintaining supply pipelines in areas with weak infrastructure.
  • Good organizational, interpersonal and communication skills.
  • Computer competency with word processing, spreadsheets, databases
  • Willingness to participate and contribute as a team member, under challenging working and living conditions
  • Able to work effectively in a highly matrixed structure

Standard of Professional Conduct

 

IRC and IRC employees are required to abide by the values and principles outlined in the IRC Way – Code of Conduct which are Integrity, Service, and Accountability. In accordance with these values, IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons, and several others.




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