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Finance Officer
Alight

Alight came to Sudan in 2004 as one of the first humanitarian responders to the emergency needs of some 500,000 war-affected IDPs and host populations in the Tulus and Gereida corridors in South Darfur. In 2014, Alight expanded services its reach to include East Darfur. Today, Alight serves displaced populations and host communities in Kassala, Gedaref, West Kordofan, and East and South Darfur states. Alight provides lifesaving humanitarian action, recovery, and development services in these five states, with a country office based in Khartoum.

Field offices in Kassala, Gedaref, Nyala, El Daein,serve as the key state hubs for program delivery. Alight’s staff is more than 99 percent Sudanese, with nearly 800 full-time staff joined by over 400 incentive and community health and protection workers in delivering lifesaving programs and durable solutions in Sudan.

Alight is registered in Sudan and works closely with Federal and State Line Ministries to carry out its humanitarian and development mandates.

 


 No. of Post: 1
 Duty Station: Khartoum
 Closing Date: 30 June 2022

 
 Background:

Alight, formerly the American Refugee Committee (ARC), is an international non-governmental organization providing integrated health; nutrition; water, sanitation, and hygiene (WASH); food security and livelihoods; community protection; and peacebuilding services to nearly 2 million people annually.

Alight came to Sudan in 2004 as one of the first humanitarian responders to the emergency needs of some 500,000 war-affected IDPs and host populations in the Tulus and Gereida corridors in South Darfur. In 2014, Alight expanded services its reach to include East Darfur. Today, Alight serves displaced populations and host communities in Kassala, Gedaref, West Kordofan, and East and South Darfur states. Alight provides lifesaving humanitarian action, recovery, and development services in these five states, with a country office based in Khartoum.

Field offices in Kassala, Gedaref, Nyala, and El Daein, serve as the key state hubs for program delivery. Alight’s staff is more than 99 percent Sudanese, with nearly 800 full-time staff joined by over 500 incentive and community health and protection workers in delivering lifesaving programs and durable solutions in Sudan.

Alight is registered in Sudan and works closely with Federal and State Line Ministries to carry out its humanitarian and development mandates.

 

PURPOSE

The primary focal point for all SDG & USD financial activities and posting of weekly transactions takes direction from the Finance Manager on Alight Khartoum office finance issues and transactions including payroll, policy adherence, audits, supervision of finance assistants; and is primarily responsible for ensuring that all outstanding and current invoices between Khartoum office and field office are settled promptly and accurately, and upload monthly and as per requirement on the finance shared drive all cash and bank scanned reconciliations.



 
 Duties and responsibilities:

CASH:

  • Technical supervision of Khartoum Finance Assistant and ensure she carries out her duties efficiently.
  • Request and get processed internal fund transfers.
  • Ensure weekly Cash Counts and Cash Register reports are submitted by Khartoum finance assistants, reviewed by the finance manager, and uploaded in Serenic.
  • Verify Cash Counts and Cash Registers and prepare to adjust entries approved by the Finance Manager and upload them in Serenic.
  • Verify Khartoum petty cash regularly and perform once in a week spot cash count.  Ensure monthly banks and cash accounts for the Khartoum office are reconciled. Clear outstanding items regularly
  • Post petty cash transactions and invoices daily or no later than the 5 following working days.

 

BANKS:

  • Ensure bank accounts are reconciled monthly.
  • Ensure outstanding items are cleared monthly.

 

PAYROLL:

  • Assist with monthly local staff payroll reports review and confirm submission of timesheets before payment is made.
  • Ensure salaries approved to be paid through bank wires are processed in a timely manner.
  • Review after staff service benefits and issue finance clearance before payment is made to the staff
  • Assist the finance manager in preparing Adilla, Aldein, and Khartoum Payroll Monthly.

 

GENERAL ACCOUNTS:

  • Provide technical support to Khartoum finance assistant.
  • Make sure all financial transactions and payments comply with Alight procurement policy and procedures. Payment Request Vouchers are properly filled out and appropriately approved.  All transactions are adequately supported and auditable
  • Make sure bills/vouchers and other necessary supporting documents against cash advance are submitted before posting against grants.
  • Review and audit all bills/vouchers/receipts (including verification of the authenticity of receipts) for their validity, accuracy, completeness, and compliance.  If the authenticity of any receipt is in question, inform your supervisor immediately.
  • Prepaid payable and receivable accounts reconciliation on a monthly basis and clearing regularly outstanding items.
  • Obtain all project budgets, review them, be familiar with line items and codes, and use codes properly in making any outstanding items.
  • Assist with facilitating internal and external audit /compliance activities as required in consultation with the supervisor and/or Finance Controller.
  • Back-stopping of other Field Finance Officers or Field Finance Assistants as needed.
  • Enter to the system (Serenic) all SDG and USD transactions and invoices on a daily basis as possible as or no later than the following 5 working days. Ensure that the description is in plain English precise and clear
  • Ensure weekly and monthly field offices transactions are compiled, reviewed, and posted on time for Khartoum.
  • Assist the finance manager in processing grants expense accruals.
  • Assist the Senior finance manager in processing payment accruals
  • Assist the finance manager with rents amortizations.
  • Train new finance Assistant staff in Khartoum with Alight’s Serenic accounting system.
  • Any other tasks as may be assigned by the Finance Manager/delegate or Finance Controller. 

 

RECORDS MANAGEMENT:

  • Ensure USD & SDG documents (both hard and soft copies) properly with respect to any financial payments and receipts transactions as per Alight policies, procedures, and guidance.
  • Ensure that all USD & SDG field financial and administrative documents are filed and labeled in a logical, orderly, and neat manner to provide for the security of documentation, ease of accessibility, and the preservation of records.
  • Keep all bills/vouchers or any cash transaction documents under your responsibility in a protected place. No one should have access to any documents under your care without your knowledge.

 

OTHERS:

  • Contribute to the improvement of financial management systems including internal control systems.
  • Keep supervisor informed of all activities including concerns on a regular basis
  • Follow Alight policies, procedures, and protocols as outlined and instructed by the management of Alight
  • Carry out any other special responsibilities occasionally assigned by supervisor or/and Finance Controller
  • Exhibit the values of compassion, respect for people, team spirit, non-violence, simplicity in work style, and integrity in daily organizational activities.

 
 Minimum Qualification, Skills and Experience Required:

Professional experience

  • 5 years of bank experience.

 

Educational background and specific skills required

  • BSc Accounting, a degree in Accounting 
  • Good Microsoft Word and Excel Skills
  • Excellent interpersonal communication skills
  • Willingness to work extra hours voluntarily as required and to travel and stay in other Alight locations as required
  • Good personal qualities including a cooperative and flexible attitude and being a good team player
  • Demonstrate commitment to Alight’s core values and policies

 

Languages

  • Good oral and written communication skills in English and Arabic

WHAT WE OFFER

•           An opportunity to join an international organization with strong human values

•           An open-ended contract perspective, starting with a 6-month contract 

•           A competitive salary

•           Starting date: ASAP

 

How to apply:

•           Interested candidates are requested to send their CV along with a Cover letter to the Sudan job website: sudanjob.net or at HAC Khartoum (hard copy applications).

•           Closing date will be 30 June 2022.

•           Alight values diversity and is committed to creating an inclusive working environment. We welcome applications from all qualified candidates.

 



We are on a journey to build Alight, a new platform of amazing people and organizations providing lifesaving services and creating breakthrough solutions for and with the displaced. WeAreAlight.org
 

Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.  Alight complies with all applicable laws governing nondiscrimination in employment.

 








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