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Grants Assistant
DT Global
 Project/Contract: TEPS - Sudan
 Supervisor: Grants Manager (GM)
 No. of Post: One Position
 Duty Station: Khartoum State
 Duration: Long Term Technical Assistant, Full time, Specific Work Contract
 Closing Date: 30 June 2022


DT Global (DTG) is an implementing partner for USAID Project – Toward Enduring Peace in Sudan (TEPS).

 Duties and responsibilities:

The Grants Assistant will support the timely and accurate implementation and support to grant development. Responsibilities include but are not limited to the following:

  • Assist the Grants Specialist and Procurement & Logistics Specialist, in analyzing bids for goods and services submitted by local suppliers.
  • Assist in editing and uploading new concept notes as well as the detailed budgets in the GMS system and prepare the grants package
  • Assist in uploading all grants documents on the dropbox to be archived and filed electronically as a backup
  • Assist in drafting cash advance requests to the Finance Team for liquid funds necessary to implement the activity,
  • Follow up with the grantee in the implementation and collect the grants deliverables, reports, and closure documents needed for grants closure.
  • Assist the grants Manager and specialist in drafting and tracking grants agreements processing for final signatures. 
  • Ensure timely and efficient payment of local suppliers and community labor, in coordination with the finance department.
  • Follow-up with grantees to acquire receipts and/or acquittals for all in-kind goods and services delivered to the grantee for the implementation of the activity.
  • Assist the Grants Specialist in monitoring the implementation of all small grants and reporting according to the Grants Manager in a timely manner.
  • Support the Khartoum office program team to maintain accurate grant files.
  • Assist in the preparation of grant tracker and coordinate with the finance team to obtain the disbursement of the weekly grants.
  • follow up with the HR department and the grantee to make sure they deliver all of the requirements to process the payments of the consultants and assist in writing testimonies
  • Follow up with the procurement department and grantee on the in-kind grants to obtain commodities for the grants on time to avoid any delay.

 Minimum Qualification, Skills and Experience Required:

  • Bachelor’s degree in Business Administration, development, sociology, law, social or political science, or other development-related field required.
  • One (1) to two (2) years of experience in program/Grants Management and working for an NGO and/or international development organization on development/disaster assistance programs; USAID experience preferred
  • Competences in using computer packages including Word and Excel
  • Willingness and ability to travel throughout Sudan
  • Ability to work effectively within a team and individually
  • Excellent time management and organizational skills and great attention to detail
  • Proficiency in written and spoken English.

Applicants are requested to submit their CVs and a covering letter, the letter should outline your motivation and why you believe you are qualified for this position.

The deadline for all applications is June 30, 2022

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