PURPOSE

The deteriorating security situation in Sudan necessitates the need of a robust and well-functional safety and security department. The incumbent is expected to take the leading role in forming the country safety and security policies, best practices and promote the culture of consciousness, awareness and accountability for staff and properties’ safety and security.

SCOPE OF WORK:

• The Safety & Security Coordinator (S&S Coordinator), under the direct supervision of the Country Director (CD), supports the Alight Country Program in identifying, analyzing, and mitigating risks in order to facilitate access to humanitarian programming in different States and to ensure Alight operates within acceptable S&S risk levels.
• To do this, the role will work with the existing security and operations staff to ensure that Alight staff deployed to the field are supported and oriented on the existing protocols.
• The S&S Coordinator is based in Khartoum and will spend 50% of time supporting and visiting areas of operations and field offices in East Sudan (Kassala and Gadaref), West Kordofan, and the Darfur States and any other location(s) where Alight might expand operations.
• The role will further entail advising Field Security Management Teams/ Program Managers/ Security Focal Persons on various security matters; contribute in implementing the country security policies and facilitate the rollout of security standard operating procedures (SOPs), and regular reporting on compliance.
• The S&S Coordinator will liaise with the Country and Field Management Teams to organize regular security and refresher training to enable Alight staff have a constant understanding of the context and existing security plans.
• The S&S Coordinator will ensure timely reporting of security incidences and dissemination of security information to all staff.

Safety and security risk management and systems:

• Collate, analyze and disseminate security information as approved or advised by the Supervisor to Alight staff and ensuring the information remains accurate and neutral.
• Assist the Supervisor and support field bases to conduct security risk assessments (SRAs) of Alight program locations using the standard SRA & Security Level tool and to monitor the contextual trends prior to and continuously after deployment of staff.
• Contribute to the development and review of Alight field offices security plans, contingency plans, and security SOPs.
• Work closely with Alight State Program Managers (SPMs) to ensure that Safety and Security Standards within the field offices are maintained and implemented in line with the recommendations from assessments reports.
• Constantly visit the field offices and conduct security trainings, workshops and socialization sessions to staff to embolden their understanding of Alight security management and deal with the dynamic threats within their areas of operations including contingency planning.
• Enforce Alight Security SOPs within the area of jurisdiction and advice program staff accordingly. Constantly and immediately notify the Supervisor or State Program Management of any breach to the procedures in the SOPs.
• Conduct regular checks on Alight premises, provide recommendations for improvement, follow up on their implementation, and report any areas of improvement to Supervisor or Stage Program Management for immediate action.
• Work closely with Supervisor and SPMs to ensure that Security Focal Group (SFG) meetings are held and minutes submitted to Supervisor as required.
• Conduct security briefing and orientation to all newly hired staff, staff on a mission or international visitors using the standard Alight briefing format, and maintain an updated briefing tracking sheet.
• Assist the Supervisor in initiating security alerts as appropriate in line with the ever-evolving security context across the Country/States through the Warden System.
• Work with the Logistics Department to ensure that staff movement inter-state and field site are well tracked and communicated using available communication means.
• Guide field teams on how to undertake security risk assessments during field missions to programe areas and potential program areas; report on findings and design necessary improvements.
• Ensure that incident report forms are properly compiled by staff and distributed to Field Management Team, and maintain an updated incident tracking sheet.
• Monitor events, review incidents and coordinate analysis, follow-up actions, and recommendations in close coordination with the Supervisor, State Program Management, and Program Managers.
• Provide security update, which includes situational analysis, actions taken and actions recommended, to the State Program Management on a regular and as per request basis.
• Submit written weekly and monthly security reports and trend analyses to the SMT.

Staff Performance Management, Learning & Development:

• Supervise, and build the capacity of security team members including the contracted guards.
• Coach, train, supervise and mentor direct-report staff, including communicating clear expectations, setting annual performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented semi-annual performance reviews.
• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Approve and manage all time, attendance, and leave requests to ensure adequate departmental coverage; ensure monthly, accurate timesheet submission and carry out probationary reviews.
• Hold high-quality meetings with each direct report on a regular and predictable basis, at least monthly.
• Provide a measurable development plan including on-the-job learning with the aim of strengthening technical capacity, exchanging knowledge within the team, and providing guidance on career paths.
• As required identify staff performance issues and work with Human Resources to document and address these in accordance with the National Staff Employment Policies.
• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Promote and monitor staff care and well-being. Model healthy work-life balance practices. Support appropriate interventions in response to identified staff care needs of both national and international staff.
• Look for opportunities to support staff in their career growth, where appropriate by regular mentoring, capacity building and coaching.
• Adhere to and act in accordance with the Alight HR Policies and Procedures, and communicates through word and example a high standard of compliance with all applicable policies and regulations.

Research, Learning, and Analysis:

• Continuously using different established sources such as Local Media, Person contact, UN, and other independent sources, collate or research security information, produce objective analysis which can be used to make an informed decision to the security management plan.
  

Coordination & Representation:

• Attend any local stakeholder’s coordination meetings/forums within Khartoum or any other meeting as might be directed by the supervisor.
• Liaise with government, Military, Police, UN, Local Heads, and other key external stakeholders to ensure that Alight staff can maintain regular and safe access to program areas.
  

KEY WORKING RELATIONSHIPS:

• Internal: Field security teams, Department Heads, State Program Manager, Program Managers.
• External: Network of external Alight stakeholders relevant for safety and security, including UN Agencies, other NGOs, military, police, and local leaders.
• Report to Country Director • Supervises: Khartoum Security Guards, Any other contracted security staff
  
  

Professional experience

• 3-5 years of relevant work experience in an INGO or UN body operating in Sudan/Region or other hostile areas as a security focal person or in a similar role of security management.
• In-depth knowledge or work experience of current Safety and Security challenges in Sudan and the Region.

Educational background and specific skills required

• Bachelor's Degree in Security Management/ Disaster Management/ International Relations, or a field related to humanitarian work or risk management.
• Professional training and certification with recognized security bodies will be considered.
• Security Risk Assessment in INGO hostile environment set up.
• Competency in using and maintaining field-based communications systems (HF, VHF radios, and Satellite phones).
• Security incident analysis and report writing skills.
• Good communication (verbal and writing) and interpersonal relationships development skills.
• Demonstrable knowledge and experience in security management, advisory, analysis, and capacity building role in an international organization setting.
• Proven ability to be flexible and work well under pressure in fast-paced team environments and to be available 24/7 whenever a security incident occurs.
• Training and facilitation skills using different training media.
• Ability to develop Security Plans and SOPs.
• Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint.
• Ability to use mapping software or applications.

Languages

• Excellent verbal and written communication in English and Arabic.

Working Environment:

• The position will work in the Alight Khartoum Office, with consistent travel to field offices and other program locations in East Sudan West Kordofan, and Darfur States.

WHAT WE OFFER

• An opportunity to join an international organization with strong human values
• An open-ended contract perspective, starting by a 6-month contract
• A competitive salary
• Starting date: ASAP

How to apply:

• Interested candidates are requested to send their CV along with a Cover letter to the Sudan job website: sudanjob.net or at HAC Khartoum (hard copy applications).
• Alight values diversity and is committed to creating an inclusive working environment. We welcome applications from all qualified candidates.

Alight values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates.

We are on a journey to build Alight, a new platform of amazing people and organizations providing lifesaving services and creating breakthrough solutions for and with the displaced. WeAreAlight.org
 

Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.  Alight complies with all applicable laws governing nondiscrimination in employment.