Vacancy: Supply Chain Coordinator @ Muslim Aid Closing: 30/June/2022

- Job closed -

Supply Chain Coordinator
Muslim Aid

Muslim Aid is a faith-based British international charity that provides help to people who are victims of natural disasters, conflict or suffering from poverty, hunger, disease and illiteracy. It was established in the United Kingdom in 1985 in response to the drought in the Horn of Africa. Muslim Aid's Sudan Country office (MASCO) was set up in 1991 in response to the strategic need and to enable the continuation of effective aid work in the country. Currently, Muslim Aid is implementing projects in Kassala, Central Darfur and Red Sea State , Algazieera State , Gdarief State in Sudan.

Salary: 1200 to 1350 USD Gross

Section/Unit: Logistics

Grade Level: B

Supervisor: Head of Operation

No. of Post: 1

Duty Station: Khartoum

Duration: 6 extension able

Closing Date: 30 June 2022

Background:

The main purpose of the role is to provide Logistics support, ensure compliance to MA procedures and best practices are followed in relation to logistics.

Duties and responsibilities:

A. Procurement Planning

Monitoring the supply market to ensuring price quotations and supplier offers are authentic and reasonable
Develop procurement plans for active grants, in collaboration with program coordinators/managers and internal and external partners to support program implementation
Ensure program teams develop distribution plan for supplies and assets in the warehouse
Coordinate with vendors to ensure that there is sufficient space in warehouses before receiving program supplies to the field sites

B. Procurement

Implement all MA UK procurement Standard Operating Procedures to ensure compliance to MA UK and donors procurement policies
Work with requesters to develop comprehensive purchase specification
Maintain accurate procurement data and records and ensuring on time procurement reporting
Review procurement documents before payment
Lead the bidding process, including request for quotation process, request for proposal process, tender evaluation and facilitating procurement committee functioning
Develop and implement category sourcing strategy
Set negotiation objectives conduct negotiations with potential suppliers to ensure value for money

C. Contracting Process

Prepare, review, and utilize Procurement contracts, including Master Agreements (MPA, MSA) to ensure favourable procurement terms and conditions
Set key performance indicators and service level agreements for contracts
Monitor contract implementation to ensure suppliers adherence to contract terms and conditions
Prepare and submit timely and accurate procurement report(s) to inform decision-making processes
Implement and sustain segregation duties in the supply chain function

D. Compliance and Legal

Conduct procurement due diligence, including ATC check, supplier site visits, supplier background checks and implement any other fraud prevention methods
Identify, document and timely report any MA UK procurement process deviations following the mechanism in place for appropriate follow up
Develop and support implementation of improvement plans.
Provide constructive support to other functions to ensure effective, compliance to policies & procedures

E. Staff Management and Development

Provide technical training to existing and new supply chain staff in the field location on GSC processes.
Supervise/manage the supply chain activities in the field location

F. Pharmaceutical Supply Chain

In collaboration with the team, create forecasts and supply planning for all projects by project start date (provide price estimates, freight estimates, Standard requirements, early engagement of custom agent)

Minimum Qualification, Skills and Experience Required:

Person Specification
	Essential / Desirable	Assessment Stage
Qualifications:
Requires a Bachelor’s degree in Business Administration, or related fields/ background.	Essential	Application
Experience & knowledge:
Minimum 5 or more years of field experience in Operation with INGOs or 3 Years as Management or Coordination position.	Essential	Application and Interview
Skills and Abilities
Experience in Felt Management, supply change management, procurement general Practices.	Essential	Application and Interview
Detail oriented and the ability to prioritize tasks effectively and meet deadlines	Essential	Application and Interview
Strong analytical skills and attention to details	Essential	Application and Interview
Proven initiative and ability to work independently	Essential	Application and Interview
Good English writing skills.	Essential	Application and Interview
Willingness and ability to frequently travel	Essential	Application and Interview
A strong communicator, demonstrating the ability to network, present and negotiate effectively at a very senior level	Essential	Application and Interview
Familiarity with international conflict of interest Policies in procurement	Essential	Application and Interview
Work independently, accurately and efficiently to deadlines and targets, often under pressure, managing a wide and varied workload, using strong organizational skills, with minimal supervision	Essential	Application and Interview
Knowledge and experience on Field of INGo Opreation system	Desirable	Application and Interview
Experience in both emergency and development contexts;	Desirable	Application and Interview

You will display the competencies below :
Competencies	Definition
Team working and collaboration	Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
Communication	The ability to listen, express and communicate information effectively
Performance Management	Delivery of organization objectives through effective setting of SMART personal goals and team goals
Results Focused	Work efficiently with MA team and partners to deliver on their responsibilities and intended results and providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Integrity:	Honest, encourages openness and transparency; demonstrates highest levels of integrity
Innovation & Continuous Improvement	Constantly seeking to improve the way business is done through analysis, creativity, problem solving and change initiatives

How to Apply:

Intersted Candidate submitted their CV and cover letter to HAC and Sudan job.net not late than 30th of June 2022.

Applications must be in English language and include:

Complete CV and Copies of all certificates and University degree.
Cover letter in English
Updated contact details (candidate’s phone number and a backup phone number)
Sudanese National ID. Copy of Labor card and civil certificate.

The application should be submitted on or before 21 of March 2022 in sealed envelope mentioning “MA-UK- application for Livelihood
Manager to labor office OR HAC Gadrief.