- Job closed -


Supply Chain Coordinator
Muslim Aid

Muslim Aid is a faith-based British international charity that provides help to people who are victims of natural disasters, conflict or suffering from poverty, hunger, disease and illiteracy. It was established in the United Kingdom in 1985 in response to the drought in the Horn of Africa. Muslim Aid's Sudan Country office (MASCO) was set up in 1991 in response to the strategic need and to enable the continuation of effective aid work in the country. Currently, Muslim Aid is implementing projects in Kassala, Central Darfur and Red Sea State , Algazieera State , Gdarief State in Sudan.


 Salary: 1200 to 1350 USD Gross
 Section/Unit: Logistics
 Grade Level: B
 Supervisor: Head of Operation
 No. of Post: 1
 Duty Station: Khartoum
 Duration: 6 extension able
 Closing Date: 30 June 2022

 
 Background:

The main purpose of the role is to provide Logistics support, ensure compliance to MA procedures and best practices are followed in relation to logistics.



 
 Duties and responsibilities:

A. Procurement Planning

  • Monitoring the supply market to ensuring price quotations and supplier offers are authentic and reasonable
  • Develop procurement plans for active grants, in collaboration with program coordinators/managers and internal and external partners to support program implementation
  • Ensure program teams develop distribution plan for supplies and assets in the warehouse
  • Coordinate with vendors to ensure that there is sufficient space in warehouses before receiving program supplies to the field sites

B. Procurement

  • Implement all MA UK procurement Standard Operating Procedures to ensure compliance to MA UK and donors procurement policies
  • Work with requesters to develop comprehensive purchase specification
  • Maintain accurate procurement data and records and ensuring on time procurement reporting
  • Review procurement documents before payment
  • Lead the bidding process, including request for quotation process, request for proposal process, tender evaluation and facilitating procurement committee functioning
  • Develop and implement category sourcing strategy
  • Set negotiation objectives conduct negotiations with potential suppliers to ensure value for money

C. Contracting Process

  • Prepare, review, and utilize Procurement contracts, including Master Agreements (MPA, MSA) to ensure favourable procurement terms and conditions
  • Set key performance indicators and service level agreements for contracts
  • Monitor contract implementation to ensure suppliers adherence to contract terms and conditions
  • Prepare and submit timely and accurate procurement report(s) to inform decision-making processes
  • Implement and sustain segregation duties in the supply chain function

D. Compliance and Legal

  • Conduct procurement due diligence, including ATC check, supplier site visits, supplier background checks and implement any other fraud prevention methods
  • Identify, document and timely report any MA UK procurement process deviations following the mechanism in place for appropriate follow up
  • Develop and support implementation of improvement plans.
  • Provide constructive support to other functions to ensure effective, compliance to policies & procedures

E. Staff Management and Development

  • Provide technical training to existing and new supply chain staff in the field location on GSC processes.
  • Supervise/manage the supply chain activities in the field location

F. Pharmaceutical Supply Chain

  • In collaboration with the team, create forecasts and supply planning for all projects by project start date (provide price estimates, freight estimates, Standard requirements, early engagement of custom agent)

 
 Minimum Qualification, Skills and Experience Required:

Person Specification

 

Essential / Desirable

Assessment Stage

Qualifications:

Requires a Bachelor’s degree in Business Administration, or related fields/ background.

 

Essential

Application

Experience & knowledge:

Minimum 5 or more years of field experience in Operation with INGOs or 3 Years as Management or Coordination position.

Essential

Application and Interview

Skills and Abilities

Experience in Felt Management, supply change management, procurement general Practices.

 

Essential

Application and Interview

Detail oriented and the ability to prioritize tasks effectively and meet deadlines

Essential

Application and Interview

Strong analytical skills and attention to details

Essential

Application and Interview

Proven initiative and ability to work independently

Essential

Application and Interview

Good English writing skills.

Essential

Application and Interview

Willingness and ability to frequently travel

Essential

Application and Interview

A strong communicator, demonstrating the ability to network, present and negotiate effectively at a very senior level

Essential

Application and Interview

Familiarity with international conflict of interest Policies in procurement

Essential

Application and Interview

Work independently, accurately and efficiently to deadlines and targets, often under pressure, managing a wide and varied workload, using strong organizational skills, with minimal supervision

Essential

Application and Interview

Knowledge and experience on Field of  INGo Opreation system

Desirable

Application and Interview

Experience in both emergency and development contexts;

Desirable

Application and Interview

 

            You will display the competencies below :

Competencies

Definition

Team working and collaboration

Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

Communication

The ability to listen, express and communicate information effectively

Performance Management

Delivery of organization objectives through effective setting of SMART

personal goals and team goals

Results Focused

Work efficiently with MA team and partners to deliver on their responsibilities and intended results and providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Integrity:

Honest, encourages openness and transparency; demonstrates highest levels of integrity

Innovation & Continuous Improvement

Constantly seeking to improve the way business is done through analysis,

creativity, problem solving and change initiatives


How to Apply:

Intersted Candidate submitted their CV and cover letter to HAC and Sudan job.net not late than 30th of June 2022.


Applications must be in English language and include:

 

  • Complete CV and Copies of all certificates and University degree.
  • Cover letter in English
  • Updated contact details (candidate’s phone number and a backup phone number)
  • Sudanese National ID.  Copy of Labor card and civil certificate.

 

The application should be submitted on or before 21 of March 2022 in sealed envelope mentioning “MA-UK- application for  Livelihood
Manager
 to labor office OR HAC Gadrief.








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