- Job closed -


Purchasing Officer
Medecins sans Frontieres France

Médecins Sans Frontières (MSF) translates to Doctors without Borders. We provide medical assistance to people affected by conflict, epidemics, disasters, or exclusion from healthcare. Our teams are made up of tens of thousands of health professionals, logistic and administrative staff - bound together by our charter.  Our actions are guided by medical ethics and the principles of impartiality, independence and neutrality. We are a non-profit, self-governed, member-based organization.

MSF was founded in 1971 in Paris by a group of journalists and doctors.

 


 Gross: 815 USD
 Section/Unit: Logistics and Supply
 Grade Level: 5
 Supervisor: Supply Manager
 No. of Post: 1
 Duty Station: Khartoum
 Duration: 6 months renewable
 Closing Date: 26 June 2022

 
 Background:

Médecins Sans Frontières (MSF France) France is an international non-governmental organization working in the field of medical care in Sudan. We are looking for a qualified candidate to fill in the position of purchasing officer.



 
 Duties and responsibilities:

Performing the day to day purchasing activities in a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/ project

Accountabilities

  • Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities: 
    • Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available
    • At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed
    • Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
    • Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made
    • Assisting  in reception control process with the storekeeper
  • Performing delegated tasks according to his / her activity and as specified in his/her job description

MSF Section/Context Specific Accountabilities

  • The incumbent will perform specifically below task in MSFF coordination and to our various project sites
  • Follow procurement procedures according to MSFF standards and protocol to perform on daily basis scheduled increasing purchasing activities of supply office.
  • Update order processing tool with information on approved internal request as well as the purchases on daily basis.
  • Inform SM verbally & in writing on market sources & trends, obtaining product prices and quality.
  • Applying competitive information sharing, pricing conditions among different suppliers to ensure an efficiency in procuring of goods & services
  • Providing up -to- date information of suppliers: items – price list of the supply office and informing the Supply Manager of all information/modification about the items and their prices.
  • Requesting invoices and receipts without delays for all purchases and ensuring they are correctly filled.
  • Ensure that all approved IRs numbers are sequence and accurate
  • Check for correct item description & codes are used including budget lines on Internal request
  • Follow the administrative and accounting procedures related to purchases, checking delivery notes and internal requests accurately to ensure reception of the items to the requester.
  • Managing advances and ensure advance register is maintained.
  • Ensure that all IRs numbers are sequence and accurate
  • Assisting in the reception of items with the storekeeper when necessary
  • Back stop for Supply Officer when gap exist.
  • Archiving of all supply files and contracts.

 
 Minimum Qualification, Skills and Experience Required:

Requirements

Education

Essential, secondary education; commerce related studies desirable

Experience

At least 2 years' experience in supply chain related jobs

Languages                      

Essential mission working language and local language

   

Competencies

  • Results and Quality Orientation L1
  • Teamwork and Cooperation L1
  • Behavioural Flexibility L1
  • Commitment.to MSF Principles L1
  • Service Orientation L1
  • Stress Management L2

Applications must be in English language and include:

  • Complete CV and Copies of all certificates and diplomas.
  • Cover letter in English
  • Updated contact details (candidate’s phone number and a backup phone number)
  • Sudanese National ID.  Copy of Labor card and civil certificate.

 Application should be submitted on or before 26th June 2022 in sealed envelope mentioning “MSF France- application for Purchasing officer”, in MSF France Office at Al Ryad district, Block#12, House#2, Jazer street, Khartoum State.

Only short-listed candidates will be contacted. Applications to be submitted to HR office.

Note:  Covid19 risk factors will be done by MSF staff health before the confirmation of the contract.









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