% Time
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Major Activities
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End Results Expected
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40%
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workday System Management And User Support
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-
Conduct Workday periodic trainings for field P&C team.
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Conduct periodic ESS/MSS briefing sessions for new / existing staff and managers.
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Liaise with the P&C users on a monthly basis to ensure that workday data is accurate and timely updated.
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Ensure that workday error rate reports are consistently at zero.
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Generate employee data reports (i.e.; gender ratios, employment changes, turnover ratios etc...) for performance tracking and for management decisions.
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Annually generate system reports as per Region request such as (Demographic and Leader Score Cards reports as related/required)
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Any other ad hoc related duties.
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30%
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Employee Relations & Admin
Overseeing and coordinating staff care / wellbeing, grievances, suggestions, all admin related department work (i.e. follow up ID’s, leaves, attendance, certificates, correspondences and reports)
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-
Organize wellness sessions for staff with the relevant service providers on a periodic basis.
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Ensure Staff care support is provided (i.e.; birthday sessions, bereavement cases, farewell, new born etc...).
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Coordinate event initiatives for Sudan staff
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Coordinate the quarterly town hall staff meetings and prepare a meeting report.
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Attend to all other employee relations matters/queries.
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Provide/generate personnel / other related reports as required.
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10%
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Management Of Medical & Life Insurance, Pension Schemes and Social Insurance
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-
Assist in the roll-out of the medical insurance schemes for Sudan national staff.
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Assist in the roll out of the life insurance for the Sudan based staff.
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Ensure 100% of staff enrollment on the scheme and separation is updated timely.
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Facilitate correspondence with the insurer/broker concerning all benefit schemes.
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Ensure staff benefits for medical, pension and other schemes are conducted.
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Liaise with pension administrator regarding all staff pension matters.
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Carry out quarterly reviews of the performance of the medical schemes in Sudan.
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Draft and roll out medical service survey with staff on annual basis, or as required.
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Keep and analyze staff feedback for P&C director reference and decision.
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Any other ad hoc related duties.
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10%
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Coordination of the Annual staff recognition schemes
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Coordinate the roll-out of the staff recognition scheme.
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Coordinate the annual nomination & selection processes.
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Coordinate /ensure that this is done at all other different locations.
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10%
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Others / assist in National recruitment / self-development
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Be able to assist in all administrative formalities during national recruitment, hiring and on boarding.
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Look after self-development thru e-campus, on line training and on the job learning.
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Any other ad hoc job related that is required by the superior.
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