Internal relations: Admin & Finance Coordinator, Country Director, Coordination Team, HQ Manager, Desk, GGM External relations: Auditors, Bank of Khartoum, Blue Nile Mashreeq Bank, HAC, donors, other NGOs, lawyers, authorities Section/Unit: Finance 1. POSITION LOCATION AND RELATIONSHIPS Area/department: Finance Based in: Khartoum Internal relations: Finance Coordinator, Country Director, Coordination Team, HQ Manager, Desk, GGM External relations: Auditors, HAC, donors, other NGOs, lawyers, authorities The position is new? Yes Position length: 12 Salary 1500 USD gross (per month)

2. AREA/DEPARTMENT GENERAL OBJECTIVES • To assure financial transparency and the optimized management of the financial resources of the missions, fulfilling at all time with ACH internal procedures. • To control and mitigate the financial risks of the Organization. • To support and develop the staff of the Finance department in the mission or order to achieve an optimal management of the project cycle from a financial point of view, with a strict respect to the donor guidelines. • To assure fully trained and motivated teams. 4. POSITION DESCRIPTION 1. POSITION GENERAL OBJECTIVE Financial and management of the mission, coordinating and leading the mission finance team in the capital and provide technical advice to admin team at the bases. In charge of assuring the financial procedures of the mission according to ACH rules and the local law. 2. POSITON SPECIFIC OBJECTIVES AND TASKS. Objective 1: Accountancy Management • Review all payment request, and make sure necessary supporting documents exist and validated by authorized person and the request is eligible to make payment. • After carefully review of payment request, identify the method of payment and take validation of Fin Co. for payment. • Record all bank & cash payment to excel cashbooks & excel bank books on daily bases. • Make physical cash count on weekly bases and make sure to have a supporting document for each entry of cashbook & bank books • Review base accountancy and provide technical feedback for improvement. • Do necessary correction on base accountancy with coordination with base admin and head of base. • Make sure all excel cash books & banks books are up to date and provide necessary information on demand. • Make sure to finalize the accountancies (both Khartoum and base) by last working day each month and submit to finance co. for review and validation. • Do the final monthly accountancy closure no later than 5th of M+1. • Upload cashbook, cash count, bank reconciliation and Postback of month M no later than 5th of M+1. • Post the accountancy to Agresso as soon it is validated by Finance Co. • Scan and upload all financial supporting documents to NHF on monthly basis. • Follow up with bases and make sure they send their accountancy to capital on time. • Follow up with base and make sure they scan and send all hard version of accountancy on time. • Finance manager must read all ACF financial manual and apply it on mission accountancy. • Process the payroll as soon as validated by Finance Co. • File all supporting documents on daily basis, and make sure to receive the hard version of documents from bases on timely manner. Objective 2: Compliance • Maintain the coordination on ongoing processes, specific situations or changes in the financial and accounting procedures • Ensures that ACH is in compliance to all the financial and accounting requirements of HAC federal and states. • Control and supervision of the respect of any rule regarding the quality and archiving of all financial documentation according to ACH and donor guidelines. • Assure the respect of the financial and accounting procedures established by ACH. • Work with HR Khartoum staff for ensuring ACH staff payroll and benefits is as per law and ACH standards and on time Objective 3: Financial management • Support finance coordinator to update and monitor the Budget - including allocation costs incoordination with CD, and HOB and identifying funding gaps. • Ensure effective cash flows, preparing forecast of expenditures and submitting monthly cash requests. • Ensure timely payments to vendors, consultants, etc.; in accordance with ACH's financial procedures and contract policies • Ensure that financial supporting documentation meet ACH and donor rules and regulations. • Responsible for the month-end closing and preparation of the Balance Reconciliation and BFU within the stipulated period, with close coordination with finance manager at HQ. • Support finance coordinator to provide up-to-date analysis and regular reports of the Country financial status, including monthly Budget vs Actual reports to be shared with area management. • Assist on Internal, donor and/or External Audits preparations. • Training of line managers and newly hired staff with financial responsibilities. • Ensure that bookkeeping is done daily; utilizing the ACH Agresso accounting system • Train partners on ACH accounting and financial procedures. • Consolidate financial reports sent by partners. • Follow up of any treasury request by any partner. • Assure the respect of the financial procedures established by ACH and the donors. • Support the finance co. to update BFUs, CCP and FMTs. • In coordination with base and capital, prepare monthly treasury forecast and share it with finance coordinator for review and validation. Objective 4: Reporting • Provide monthly report on current month’s admin activities and plans for coming month to his/her line manager • Consolidate and the submission monthly and yearly reports to HAC online reporting. • In absence of finance coordinator, provide donor reports as well as any other financial related report to relevant people. Objective 5: Additional responsibility: • Ensure team spirit and motivation within ACH team • Travel in a regular basis to the different mission bases • Any other administrative duties assigned by the Finance Co. • Fulfil any duties that are inherent to the position and requested according to mission needs and context.

PROFILE REQUIRED 3.1 Competences CORE: competences every profile should have (Deontology, teamwork and motivation) Required: needed for the position (Choose 6 more) KEY: 2 out of the 8 required and Core Required (choose 6 competences) Key (choose 2 out of 8 competence) Motivation X Team work X Organization and Planning X Problems solving X Adaptability and Flexibility X Stress resistance X Results focused X Effective communication Innovation and creativity Negotiation Inspirational leadership Strategic vision Analytical analysis X 3.2 KNOWLEDGE AND EXPERIENCE REQUIRED: Training: Finance /Accounting Technical specific knowledge: o Higher education in management, finance, economics or any related field. o Profound knowledge of donor guidelines including UN, ECHO, CIAA, GFFO, GAC, SIDA, EU and FCDO. Previous experience (years): o Minimum 5 years previous experience in financial management and at least 3 year in the humanitarian sector with an International INGO or \UN. o Experience in the accountancy, preparation of budgets, financial reports, financial project follow up and audit reports. Humanitarian sector knowledge: National experience. Demonstrated capacity to work in multicultural environments. Good communication skills. Proved team-work experience and of coordination of staff under its supervision. Organization knowledge: Highly desirable Languages: English / Arabic IT systems: MS Office very strong command. Advanced level of Excel. Experience with accounting programs like SAGA, Agresso or others. Mobility (national/ international) Yes 3. PROFILE CONCLUSIONS: Please highlight below the 4 main knowledge/abilities this position requires. Specify any particular issue you may think it’s important to remark. You can choose either between competences, knowledge, or experience (that is, the information provided in 3.1 and 3.2 sections): Capacity to organize, coordinate and plan High analytical capacity Experience with and knowledge of donor guidelines Excel command

5. KEY INTERNAL DOCUMENTS FOR THE POSITION PROPER PERFORMANCE • PEN ACH (National Strategic Plan) and ISP ACH (International Strategic Plan). • Mission strategy • Values and principle chart • Deontology Code and Ethic Committee. • Kit Admin