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Finance and Administrative Manager
Global Partners Governance

Global Partners Governance works with parliaments, governments and political parties around the world to promote representative politics and effective governance. Our work directly supports politicians and staff and has included the delivery of projects in Africa, the Middle East and Central Asia.


 


 Salary: 30,400 33,200 USD per annum gross salary
 Supervisor: Country Director
 No. of Post: 1
 Duty Station: Khartoum
 Closing Date: 25 May 2022

 
 Background:

Global Partners Governance works with parliaments, governments, and political parties around the world to promote representative politics and effective governance. Our work directly supports politicians and staff and has included the delivery of projects in Africa, the Middle East and Central Asia. 

GPG is setting up an office in Khartoum to deliver a programme funded by the UK Foreign, Commonwealth and Development Office (FCDO) and British Council Sudan to support Sudan’s transition to democracy.  This support includes working closely with key stakeholders across the political landscape in the establishment of a transitional legislative council and its effective function, as well as supporting government ministries in delivering their priorities for the transition.

 



 
 Duties and responsibilities:

Based in Khartoum, this position will report to Country Director for Sudan. The finance and administrative manager will be responsible for:

  • Manages all finance, administrative, human resources, procurement and facilities related aspects of the Khartoum office, and supervises the Programme’s support team;
  • Monitors adherence to financial and contractual requirements in line with GPG and donor financial and procurement procedures and policies, with special focus on timelines for reporting, invoicing and disbursement;
  • Prepares financial projections, statements and expenditure reports as required;
  • Prepares the Payroll files for Sudan based Staff. Preparing the pay slips, liaising with the relevant government offices to ensure that all the necessary contributions are paid by GPG in a timely manner.
  • Ensures that there is a clear Audit Trail for all staff salary payments.
  • Provides support and guidance to internal and external stakeholders and partners in all matters related to grant management, contract management, as well as the preparation and revision of budgets;
  • Provides budget management support to the project’s internal and external stakeholders and partners through monthly project budget reviews;
  • Coordinates and monitors the usage and maintenance of the office facility, equipment and vehicles;
  • Manages GPG Sudan bank account and all banking matters;
  • Reconciles bank statements and petty cash funds of the office;
  • Operates and maintains use of computerized accounting system (Xero) and spreadsheets to assist day to day accounting procedures and reporting requirements;
  • Ensures compliance with UK financial and procurement policies;
  • Maintains records for fixed assets and updates them on a quarterly basis;
  • Coordinates with lawyers on matters of tax, labour, employment etc as required;
  • Coordinates with UK based operations team on project and office finances;
  • Provide team members with any financial support as and when required
  • Supports project logistical arrangements eg liaison with hotels and transport companies;

 

 


 
 Minimum Qualification, Skills and Experience Required:

  • University degree in business, or financial management
  • Minimum 7 years of progressive responsibility in supporting Accounting, Finance and Administration
  • Knowledge of award and contract regulations and reporting requirements of UK and/or other major donors advantageous is highly desirable;
  • Experience in working in an international context, e.g. in an intergovernmental organization, considered an advantage;
  • Excellent knowledge of Microsoft Office package (including MS Work, Excel and PowerPoint) and Internet is required; Knowledge of XERO accounting system is desirable.
  • Must be fluent in English and Arabic
  • Must have the right to work full time in Sudan 

 


Terms and Conditions

  • Deadline for applications: Wednesday 25th May 2022.  11:59 GMT.
  • Start date: as soon as possible
  • Length of contract: The initial contract is up until October 2022, but there is a possibility of an extension of up to two years depending on funding.
  • Working hours: full time; 37.5 hours per week (Sun-Thurs)
  • Salary: 30,400 – 33,200 USD per annum gross salary

 

Application Instructions:

To apply, please send the following:

1. CV (max 2-page): The filename of your CV should be “GPG Sudan Finance YOUR NAME cv”

2. Short cover letter, stating why you feel that you are well-suited for this position.

The filename of your cover letter should be “GPG Sudan Finance YOUR NAME cover.”

Please email these documents to recruitment@gpgovernance.net. The subject of your email should be “GPG Sudan Finance YOUR NAME”.

 

If you have any queries regarding this position, please email hello@gpgovernance.net

For more information on Global Partners, please visit www.gpgovernance.net

 

 









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