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Field Finance Manager- Nyala-Females are Highly encourage
Mercy Corps

Mercy Corps is a global team of humanitarians working together on the front lines of today’s biggest crises to create a future of possibility, where everyone can prosper.

Our mission: to alleviate suffering, poverty and oppression by helping people build secure, productive and just communities.

 

 


 Section/Unit: Finance
 Supervisor: Finance Manager
 No. of Post: 1
 Duty Station: Nyala
 Duration: One Year
 Closing Date: 21 May 2022

 
 Background:

Program / Department Summary

The Mercy Corps Finance Department is responsible for all financial functions in Sudan, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.  The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures.  In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.

General Position Summary

Working in the Finance Department under the direction of the Finance Director, the Field Finance Manager will ensure the accuracy and completeness of Mercy Corps accounting records and will have primary responsibility for managing the monthly accounting cycle.   



 
 Duties and responsibilities:

Essential Job Responsibilities

 

1.    Review Purchase Request, Expense Reports, and Advances per the AAM.

2.     Review Quotation Analysis, Purchase Order & Service Contacts per the AAM.

3.     Review cash transactions in FC vs hard copies, make corrections, sign-on test print, and submit to

Khartoum office for posting.

4.     Enter/Review bank transactions into FC and submit to KRT for review and post

5.     Submit final supportive documents and FC vouchers to KRT office SFO/AFM weekly

6.     Receive feedback & file reviewed & posted G/L voucher

7.     Follow up contacts, vendors payments and records

8.     Assist with month end balance sheet account reconciliations.

  1. Monitor advances/ advance ageing report.

10.  Participate in Annual inventory & reconcile with stock records and navigator

11.  Submit approved Cash Flow projections to Khartoum office

12.  Perform weekly cash count and/or facilitate month end cash count Last working day of

13.  Do manual respective field bank accounts reconciliation

14.  Submit month end reporting packages to Khartoum office every month

15.  Submit approved Field Cash Transfer Requests up to twice in a month

16.  Field level employees taxes payment if there is any

 

Program Management

·       Daily management of the assistant finance officer.

·       Oversee daily cash count with the assistant finance officer.

·       Manage the month end accounting close process, ensuring the accuracy and completeness of the ledger, sub journals and all supporting documentation in all country offices.

·       Primary responsibility for maintaining the general ledger software files, including set up and maintenance of new project accounts, regular back up of files, etc.

·       Review sub journals and upload data to the general ledger.

·       Prepare revenue recognition entries and other final closing journal entries.

·       Enter, post and maintain filing of monthly journal entries.

·       Prepare month end balance sheet account reconciliations.

·       Coordinate the preparation and ensure the on-time submission of the monthly reporting package to HQ.

·       Oversee the maintenance of all accounting records, ensuring that records are complete, accurate and safeguarded.

·       Assist in the training and support of the finance officers in field offices, including answering daily questions, training new hires, making field visits, etc.

·       Monitor cash and bank balances and coordinate monthly cash flow requests from sub-offices; prepare consolidated country cash flow requests to HQ.

·       Assist the Finance Manager in responding to audit inquiries.

·       Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.

 

Team Management

·       Create and sustain a work environment of mutual respect where team members strive to achieve excellence.

·       Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews.

·       Supervise, hire and orient new team members as necessary.

·       Provide team members with information, tools and other resources to improve performance and reach objectives.

·       Contribute to country team-building efforts, help team members identify problem-solving options and ensure the integration of all team members into relevant decision-making processes.

 

Security

·       Ensure compliance with security procedures and policies as determined by country leadership.

·       Proactively ensure that team members operate in a secure environment and are aware of policies.

 

Organizational Learning 

·       As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries

·       Mercy Corps team members are expected to support all efforts toward accountability, specifically
to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

·       Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.

 

Supervisory Responsibility

Finance Assistant

Accountability

Reports Directly To: Finance Manager

Works Directly With: Finance team. Procurement, Administration and Logistics Team. Program team.


 
 Minimum Qualification, Skills and Experience Required:

Success Factors

The ability to interact effectively with international and national personnel is required.  A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary.  A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.  The Senior Finance Officer must be willing to travel to Mercy Corps field offices and project sites.

Knowledge and Experience

·       Four or more years of general ledger accounting experience is required.

·       A university degree in accounting is required.

·       Two years’ experience in the Finance Department of an international NGO is preferred. 

·       Demonstrated competency with computerized general ledger software.

·       Advanced computer skills in MS Office programs, particularly Excel.

·       Prior management experience and strong organizational skills.

·       Excellent oral and written English skills.









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