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Warehouse Manager
Medecins sans Frontieres


MSF - Swizerland - Sudan

Médecins sans Frontières is a private international medical emergency organisation. It provides assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflicts, and does so irrespective of race, religion, creed or political convictions.


 Vacancy No: 10
 Gross Salary (USD): 1394 USD
 Grade Level: 9
 Supervisor: Logistics Coordinator or Supply Chain Coordinator / Supply Chain Team Leader
 No. of Post: 1
 Duty Station: Khartoum
 Duration: 1 year
 Closing Date: 24 May 2022

 
 Background:

Defining, coordinating and monitoring all Warehouse and Stock Management activities in the mission according to MSF protocols, standards and procedures in order to ensure an optimal running of the mission



 
 Duties and responsibilities:

  • In collaboration with the Supply Chain Manager defining the Warehouse and Stock Management activities and planning the annual budget in order to identify and optimize the response to the needs of the mission and the targeted population.
  • Monitoring the implementation of the Warehouse and Stock Management activities, following up of the medical and logistics stocks, ensuring compliance with MSF standards, protocols and procedures, and reporting to the line manager on the development of the ongoing programmes. This can include the Following:
    • Ensuring all equipment and premises are adapted to the proper storage of goods in compliance with the customer's requirements and Good Distribution Practices
    • Ensuring that physical and administrative management of the products inside the warehouse are properly managed in conjunction with the owners of the stocks (SOPs, flow management, IS warehousing tool, inventories…)
    • Ensuring the safety and the security for goods and people inside and outside the premises under his/her responsibility
    • Analysing monthly/quarterly warehouse data, identifying problems, and proposing solutions to line manager, owners of stocks and pharmacist
  • In collaboration with the Supply Chain Manager and HR Coordinator, participating in the planning and implementation of  HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required to correctly perform all supply activities pertaining to his area
  • Ensuring technical support for his area of activity and providing coaching to staff under his/her responsibility. Managing his team and elaborating their activities planning (Storekeepers and log-helpers.)
  • Doing the monthly reports according to guidelines
  • Performing delegated tasks according to his her speciality and as specified in his/her job description.
  • Physical reorganisation and help storekeepers to load, unload truck, moved boxes when it’s needed
  • Organised the good transport from Central WH to the field
  • Organised the good reception of international cargos
  • Ensure accuracy of datas into the system
  • Performing the warehouse physical inventories (Med and Log) bi annually.
  • Archiving supporting documents of Incoming and Outgoing Shipment of Warehouse.
  • Ensuring every item in warehouse are properly labelled.

 
 Minimum Qualification, Skills and Experience Required:

  • Qualification (Diploma) in warehouse management, procurement
  • Minimum of two (02) years’ experience of warehouse management
  • Desirable working experience with MSF logistics or Supply Department or other NGOs
  • Desirable experience on medical items management
  • Strong People Management Skills are Essential.  
  • Very good command of English language / Arabic
  • Extensive working knowledge in ERP, Excel and Word
  • Good capacity of reporting and analytical skills  
  • Thoroughness, flexibility, initiative, resourcefulness, ability to work with multi-disciplinary and multi-cultural team

Applications must be in English language and include:

  • Complete CV and Copies of all certificates and diplomas mentioned in the CV.
  • Updated contact details (candidate’s phone number and a backup phone number)
  • Contact information of the previous employer/s for reference.
  • Sudanese National ID.

Application to Labour office board / Sudanjob.net website / MSF reception before 24th May 2022. Only short-listed candidates will be contacted.









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