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Background:
Plan International started working in Sudan in 1977 and has a presence in four states out of 18 states, mainly (Kassala state, White Nile State, North Kordofan State and Darfur State) and implemented it program via a Child Centered Community Development (CCCD) approach, focusing on child rights, implementing programs designed to enable communities to improve the lives of the most vulnerable and disadvantaged children and their families.
How does this post support Plan’s strategy and mission? Demonstrate links global strategy.
Admin Assistant role is to ensure that appropriate procedures, process and control mechanisms are in place for the smooth running of the programs and that all administrative, procurement and logistics supports are provided without delay and as per the corporate policies and procedures of Plan Operational Manual (OM) and the Procurement SOP. The Administration Assistant is also responsible for maintaining day to day financial, accounting, administrative and personnel services in order to meet the office daily administrative work.
The main job of this position is to liaise with HAC for all issues related to the implementation of the development and humanitarian interventions related to Plan International Sudan work in the country such as expats work permits, procedures, follow-up the approval of the projects technical agreements, renewal of registration certificate, as well as alert the organization with the new policies or procedures provided by HAC to ensure that appropriate procedures, process and control mechanisms are in place for the smooth running of the programs/ projects. On other hand the job holder should ensure that all administrative supports are provided without delay and as per the corporate policies and procedures of Plan Operational Manual (OM). The nature of your job required flexible hours of working, and it is expected from you to organize your work to make sure that your tasks are achieved during the working hours.
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Duties and responsibilities:
Key End Results of Position: See Section 7b “What” is done and “why”, but not “actions” or “how”; include indicators for success
Dealing with Problems: See Section 7c Application of knowledge required for the role, complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them.
The nature of this job required flexible hours of working, and it is expected from you to organize your work to make sure that your tasks are achieved during the working hours.
The nature of your job required flexible hours of working, and it is expected from you to organize your work to make sure that your tasks are achieved during the working hours.
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Minimum Qualification, Skills and Experience Required:
Communications and Working Relationships: See Section 7d Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact
Knowledge, Skills and Behaviours Required to Achieve Role’s Objectives: See Section 7e Knowledge:
Skills
Behaviours
Guided by Child Protection and Gender policies. Physical Environment and Demands: See Section 7f May be “typical office environment”; note if heavy lifting, climbing, excess travel, etc.
Stress may be caused by the need to complete tasks within tight deadlines.
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Plan International’s Values in Practice We are open and accountable
We strive for lasting impact
We work well together
We are inclusive and empowering
Level of Contact with Children: Low contact: No contact or very low frequency of interaction.
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