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Deputy Finance Manager
International Aid Services

International Aid Services (IAS) is an international relief and development organization founded in 1989 with the purpose of assisting people in need. IAS core sectors are Water Sanitation and Health (WASH), Civil Society Development (CSD) and Inclusive Education (IE). Since 1 January 2019 IAS has merged with Läkarmissionen. The Head Office for the organization is Läkarmissionen. For more information about IAS and Läkarmissionen, kindly see https://sites.google.com/ias-intl.org/lakarmissionen-ias-together


 Liaises with:: Procurement and Logistics Coordinator, HR Coordinator, Administration Manager, Deputy Programme Manager, Programme Coordinators
 Section/Unit: Finance
 Supervisor: Finance/HR Manager
 No. of Post: 1
 Duty Station: Khartoum 70%, frequent filed visits 30%
 Duration: One Year with possibility of extension
 Closing Date: 01 Feb 2022

 
 Background:

The Deputy Finance Manager is expected to provide strategic support to the Finance Manager. This includes direct involvement in day-to-day operations to make the Finance Office more effective, efficient, and transparent. The areas of operation include financial policy implementation, donor budget tracking (debits and credits), internal audits, financial report preparation, and external audit support.  

 

 



 
 Duties and responsibilities:

Financial Management and Reporting

  • Disburse of funds and verify the accuracy of the financial support documents for all financial transactions in accordance to policies and procedures
  • Perform daily Journal Entries into Accounting System and archiving all financial transactions into dedicated Google Drive Folder
  • Perform full set of accounts closing, Bank reconciliations, Cash reconciliations on monthly basis and Liaising with banks for all finance matters and transfers
  • Prepare monthly Financial Statements (Balance Sheet, Trial Balance, Income Statement and Cash Flow Statement) and submitted to Khartoum office on a monthly basis.

Budget Planning and Management

  • Assist in Budget preparation and management for project activities;

Bank and Cash Reconciliation

  • Ensure that Monthly bank and cash reconciliations are done
  • Handle the Full bank function including Cheques, Transfers and Funds requests in conjunction with the Khartoum Office

Audits and Risk Management

  • Liaison with Khartoum office to ensure thorough accurate and timely internal / External audit process including responding to Audit recommendations
  • Perform spot finance check to local partners for all projects records/documents are accurate and clearly presented information within required timescales.

Reporting

  • Supporting accountants and Finance Officers on their day to day activities.
  • Reviewing  payment vouchers and other journals vouchers to ensure proper charging, donor coding and completeness per required IAS and donor financial standards.
  • Ensure that local partners adhere to both IAS and donor accounting standards.
  • Make sure that all Balance Sheet and Income Statement accounts relating to projects are reconciled on a monthly basis.
  • Ensure that inter-company reconciliation is done on a monthly basis
  • Be responsible for timesheets reconciliation and ensuring office risk is eliminated as a result of non-compliance to IAS policy.
  • Be responsible for allocation of shared costs to various projects
  • Assist Finance Manager in analyzing of grant expenses against the approved budgets.

Monitoring

  • Periodic visits to project field offices to ensure compliance, financial controls and procedures are in place.
  • Identify deficiencies in financial understanding among the IAS staff and work with Finance manager to conduct informal capacity building activities and/or formal training workshops as necessary.  

Audits

  • Assist in implementation of audit recommendations
  • Participate in preparation of both annual and project audits.

Others

  • Ensuring confidentiality and professional integrity is upheld at all times;
  • Perform any other duties as assigned by Management.

 

 


 
 Minimum Qualification, Skills and Experience Required:

  1. Education: Bachelor’s degree in Finance related Field, Master degree is Advance.
  2. Experience: 3 years’ experience in Senior Finance position
  3. Knowledge: Minimum knowledge required to fulfil this job – Computer skills
  4. Core Competencies:
  1. Managing yourself
  2. Leadership
  3. Communicating and working with others
  4. Delivering Results
  5. Planning and Decision Making
  6. Creativity and Innovation
  7. Influence, Advocacy and Networking
  8. Change Management

 

 

 

 


Special Attention

Qualified female candidates and people with disabilities are encouraged to apply.

Job Commitment

  • Starting date: As soon as possible.
  • Duration of commitment: Minimum 1 year with a 3 months’ probation period and possibility of extension.

Submission of Application

  • All applications should be submitted through Sudan Job website or HAC/Labor Office Khartoum.
  • Please provide the following when applying for this post:  Cover letter explaining your motivation for seeking this position and your experience from similar organizations; Curriculum Vitae (CV) that contains details of your qualifications, experience, present position, contact details and names of two references (preferably line Supervisor), ID (preferably passport), National Number, Birth Certificate, Experience Certificates, Educational Certificates and Training Certificates.
  • Closing date01st Feb 2022.
  • IAS Sudan does not refund any expenses in connection with interviews.
  • Only shortlisted candidates will be contacted.

 

 









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