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Admin Transit
Medecins sans Frontieres France

Médecins Sans Frontières (MSF) translates to Doctors without Borders. We provide medical assistance to people affected by conflict, epidemics, disasters, or exclusion from healthcare. Our teams are made up of tens of thousands of health professionals, logistic and administrative staff - bound together by our charter.  Our actions are guided by medical ethics and the principles of impartiality, independence and neutrality. We are a non-profit, self-governed, member-based organization.

MSF was founded in 1971 in Paris by a group of journalists and doctors.

 


 Gross Salary:: 943
 No. of Post: 1
 Duty Station: Khartoum
 Duration: 6 Months Renewable
 Closing Date: 01 Feb 2022

 
 Background:

Administrative specialist responsible for the management of staff movements and associated processes according to MSF's standards and procedures and the local legislation in order to ensure the smooth running of MSF's activities



 
 Duties and responsibilities:

  • In conjunction with headquarters, managing visas, plane tickets and associated required processes for the arrival and departure of international staff from the country and within the country
  • Coordinating the movements of staff (local and international) and related administrative formalities (passports, visas, per diems) with the projects and headquarters
  • Ensuring contact with external partners to stay informed on policies and procedures related to movements, entry/work regulations (immigration, UN, airline companies…)
  • Being responsible for all administrative tasks required for personnel transiting through the capital (incl. transportation, briefings, financial matters and lodging)
  • Ensuring the update of movement-related tools and Mission contact information and their regular distribution (incl. movement lists and evacuation/lists).
  • Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility (administrative assistants, housekeeping staff)in order to im-prove people capabilities and to ensure both the sizing and the amount of knowledge required
  • Being in charge of the preparation of per diems, modes of telecommunication, and housing/rooming assignments ensuring proper management of guesthouses (furniture, cleaning, food)
  • Being responsible for the filing of administrative documents according to MSF standards and local legislation.Sending required documentation to HQ in a timely manner.

 


 
 Minimum Qualification, Skills and Experience Required:

Education

  • Degree in administration related studies

Experience

  • At least one year in administration management or related field, experience as liaison officer is an asset

Languages                           

  • English
  • Arabic

Knowledge

  • Essential computer literacy (Word, Excel, internet)

Competencies

  • Results and Quality Orientation L2
  • Teamwork and Cooperation L2
  • Behavioral Flexibility L2
  • Commitment to MSF Principles L2
  • Stress Management L3

 


Applications must be in English language and include:

  • Complete CV and Copies of all certificates and diplomas.
  • Updated contact details (candidate’s phone number and a backup phone number)
  • Sudanese National ID.  Copy of Labor card and civil certificate.

 

Application should be submitted before or on 01st February 2022 in sealed envelope mentioning “MSF France- application for Admin Transit  ”, to Labour office, Khartoum Al Jamahiriya Street or to  MSF France Office at Al Ryad district, Block#12, House#2, Jazer street, Khartoum State.

 

Only short-listed candidates will be contacted.

 

Note:  Covid19 risk factors will be done by MSF staff health before the confirmation of the contract.









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