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Supply Chain Coordinator
Muslim Aid

Muslim Aid is a faith-based British international charity that provides help to people who are victims of natural disasters, conflict or suffering from poverty, hunger, disease and illiteracy. It was established in the United Kingdom in 1985 in response to the drought in the Horn of Africa. Muslim Aid's Sudan Country office (MASCO) was set up in 1991 in response to the strategic need and to enable the continuation of effective aid work in the country. Currently, Muslim Aid is implementing projects in Kassala, Central Darfur and Red Sea State , Algazieera State , Gdarief State in Sudan.


 No. of Post: 1
 Duty Station: Khartoum
 Duration: 12 Month
 Closing Date: 25 Jan 2022

 
 Background:

Job Purpose:

You will plan, manage, and provide technical and operational oversight of all supply chain activities – including procurement, logistics, transportation, and warehousing - to ensure effective and efficient delivery of goods to the poor and vulnerable people. The role leads the efficiency and effectiveness in the SCM department by applying the principles of stewardship, integrity, transparency, and accountability.



 
 Duties and responsibilities:

Areas of Responsibility and Functions

 

Roles and Key Responsibilities:

 

A.    Procurement Planning

  • Collaborate with direct reports and programming leads to strengthen the pipeline and supply chain management plan. Manage the determination of procurement and logistics service requirements, desired specifications and delivery schedules, and how sourcing strategies are defined, ensuring proper coordination and communication.
  • Lead design and implementation of a strategic sourcing and procurement process to identify, assess, select and contract suppliers that will deliver the maximum value for money to the organization. In close coordination with the procurement team oversee relationships with key suppliers and assess supplier performance. 
  • Monitoring the supply market to ensuring price quotations and supplier offers are authentic and reasonable
  • Develop procurement plans for active grants, in collaboration with program coordinators/managers and internal and external partners to support program implementation
  • Ensure program teams develop distribution plan for supplies and assets in the warehouse
  • Coordinate with vendors to ensure that there is sufficient space in warehouses before receiving program supplies to the field sites

 

B.    Procurement

  • Ensure accountability and transparency of all supply chain operations in compliance with MA and donor regulations, and international and local standards and requirements.
  • Implement all MA UK procurement Standard Operating Procedures to ensure compliance to MA UK and donors procurement policies
  • Work with requesters to develop comprehensive purchase plan and specification
  • Maintain accurate procurement data and records and ensuring on time procurement reporting
  • Review procurement documents before payment
  • Lead the bidding process, including request for quotation process, request for proposal process, tender evaluation and facilitating procurement committee functioning
  • Develop and implement category sourcing strategy
  • Set negotiation objectives conduct negotiations with potential suppliers to ensure value for money

C.    Logistic and Warehouse

 

  • Manage logistical infrastructure, storage facilities and transportation resources. Oversee application of systems and procedures for inventory and commodity transportation, warehousing, and distribution, as well as for vehicle management to ensure proper handling and safeguarding of assets. Ensure related safety and security protocols are implemented.
  • Oversee inventory control and the management of comprehensive goods tracking and record keeping systems throughout the whole supply chain cycle, from time of request until time of delivery. Ensure timely preparation and submission of various reports.
  • In collaboration with the team, create forecasts and supply planning for all projects by project start date (provide price estimates, freight estimates, Standard requirements, early engagement of custom agent)

 

D.    Contracting Process

  • Prepare, review, and utilize Procurement contracts, including Master Agreements (MPA, MSA) to ensure favourable procurement terms and conditions
  • Set key performance indicators and service level agreements for contracts
  • Monitor contract implementation to ensure suppliers adherence to contract terms and conditions
  • Prepare and submit timely and accurate procurement report(s) to inform decision-making processes
  • Implement and sustain segregation duties in the supply chain function

 

E.    Compliance and Legal

  • Conduct procurement due diligence, including ATC check, supplier site visits, supplier background checks and implement any other fraud prevention methods
  • Identify, document and timely report any MA UK procurement process deviations following the mechanism in place for appropriate follow up
  • Develop and support implementation of improvement plans.
  • Provide constructive support to other functions to ensure effective, compliance to policies & procedures

 

F.     Staff Management and Development

  • Effectively manage talent and supervise. Manage team dynamics and staff well-being. Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports. Monitor and assess performance to ensure adequate capacity for successful support of high-quality programming. 
  • Create and maintain the proper conditions for learning. Establish a safe environment for the sharing of ideas, solutions, and difficulties and the capacity to detect, analyze and respond quickly to small deficiencies. Provide capacity strengthening guidance, which includes cross-departmental learning.
  • Provide technical training to existing and new supply chain staff in the field location on GSC processes.
  • Supervise/manage the supply chain activities in the field locations.

 


 
 Minimum Qualification, Skills and Experience Required:

Person Specification

 

Essential / Desirable

Assessment Stage

Qualifications:

Requires a Bachelor’s degree in Business Administration, or related fields/ background.

 

Essential

Application

Experience & knowledge:

Minimum 5 or more years of field experience in Operation with INGOs or 3 Years as Management or Coordination position.

Essential

Application and Interview

Skills and Abilities

Experience in Felt Management, supply change management, procurement general Practices.

 

Essential

Application and Interview

Detail oriented and the ability to prioritize tasks effectively and meet deadlines

Essential

Application and Interview

Strong analytical skills and attention to details

Essential

Application and Interview

Proven initiative and ability to work independently

Essential

Application and Interview

Good English writing skills.

Essential

Application and Interview

Willingness and ability to frequently travel

Essential

Application and Interview

A strong communicator, demonstrating the ability to network, present and negotiate effectively at a very senior level

Essential

Application and Interview

Familiarity with international conflict of interest Policies in procurement

Essential

Application and Interview

Work independently, accurately and efficiently to deadlines and targets, often under pressure, managing a wide and varied workload, using strong organizational skills, with minimal supervision

Essential

Application and Interview

Knowledge and experience on Field of  INGo Opreation system

Desirable

Application and Interview

Experience in both emergency and development contexts;

Desirable

Application and Interview

 

 

            You will display the competencies below :

Competencies

Definition

Team working and collaboration

Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

Communication

The ability to listen, express and communicate information effectively

Performance Management

Delivery of organization objectives through effective setting of SMART

personal goals and team goals

Results Focused

Work efficiently with MA team and partners to deliver on their responsibilities and intended results and providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Integrity:

Honest, encourages openness and transparency; demonstrates highest levels of integrity

Innovation & Continuous Improvement

Constantly seeking to improve the way business is done through analysis,

creativity, problem solving and change initiatives

 


Note:

 

 

 

 

 

Child safeguarding level:

 

We are committed to the safeguarding and protection of children and vulnerable people in our work. We will do everything possible to ensure that only those who are suitable to work with children and vulnerable people are recruited to work for us.

 

 

Interested applicants are requested to submit their applications with C. Vs and Credential certificates HAC Khartoum OR via sudanjobs.net Only short listed candidates shall be invited for the interview

 

How to apply:

 

•            To apply for the above-mentioned position, please submit your CV and credentials to Sudanjob.net or HAC Khartoum.

•            The closing date for submission of applications is 25th January 2022. 

 


Applications must be in English language and include:

 

  • Complete CV and Copies of all certificates and University degree.
  • Cover letter in English
  • Updated contact details (candidate’s phone number and a backup phone number)
  • Sudanese National ID.  Copy of Labor card and civil certificate.

 

The application should be submitted on or before 21 of March 2022 in sealed envelope mentioning “MA-UK- application for  Livelihood
Manager
 to labor office OR HAC Gadrief.








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