Information about the Position:

The NCA Country Office in Khartoum is looking for an active, highly qualified, effective, and efficient national staff to fill the vacant position of the “Administration and HR Coordinator” based in Khartoum. In coordination with the Administration and HR Manager, the holder of the position is to support the day to day office administration and the development and implementation of HR initiatives and systems. Provides counseling on policies and procedures, and actively involves in recruitment by preparing job descriptions, posting advertisements and managing the hiring process. The filler of the position is expected to be a conceptual thinker with fantastic organizational and time management skills.

Information about the Contract:

This is a one-year contract with a three-month probation period, and with possibility of renewal.

• Supports the Administration and HR Manager.
• Oversees the facilitation, process and legalization of the presence/travel and work permits for the international staff and the clearance of visitors to NCA Sudan program.
• Maintains orderly records of all personnel, including staff employed at field offices level through the implementation and maintenance of the soft and hard HR filing system by ensuring staff files are up to date and that proper documentation procedures are followed by conducting regular audit.
• Supports the Administration & HR Manager and facilitates recruitments,performing reference checks,and induction processes in collaboration with other departments.
• Advises line managers and other employees on employment law and NCA’s own employment policies and procedures.
• Monitors staff performance and attendance.
• Ensures the continuous update of the National Legislation Appendix.
• Develops and Prepares the Country Office Payrolls.
• Ensures staff social insurance records are up to date.
• Make sure that the Staff Code of Conduct and Protection from Sexual Harrasment, Exploitation and Abuse and Child Safeguarding policeis are available to all NCA staff.
• Ensures that all staff departments receive necessary competence through training and capacity building initiatives, individually or in groups, and as per the recommendations of the PDRs.
• Coordinates training sessions and seminars.
• Produces and submits reports on general HR activity.
• Keeps up with the latest HR trend and best practices.
• Assists the field offices with human resource management issues.
• Uploads relevant HR documents to 360.
• Updates and uploads the HR part of HAC Electronic Report (Bi-Annual/Annual).

• A Bachelor’s degree in human resources, business or a related field.
• Additional HR education and certification will be a plus.
• Five years of experience as an HR Coordinator or similar HR role.  An INGO background is a plus.
• Excellent knowledge of various HR functions such as pay & benefits, recruitment, onboarding, evaluation, training & development etc.
• Good understanding of labour laws.
• Proficient in MS Office.
• Any years of experience with HR software such as Aditro, ATS, HRIS and Recruitment Marketing platform.
• Outstanding organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Problem-solver.
• Good decision-making skills.

Personal Qualities:

• Self-management - Ability to maintain effective performance under pressure or adversity; ability to handle stress in a manner consistent with the organisation’s values; patient, tactful, diplomatic, and approachable. managing own personal growth and development continuously.
• Working with others: Helping others to achieve goals; resolving conflict successfully; building rapport, communicating effectively and maintaining relationships.
• Result Oriented: Showing drive and initiative, taking ownership, being accountable.
• Partnership approach: Supporting a culture of mutual respect, trust and transparency where partnerships flourish, in accordance with the Global Humanitarian Principles of Partnership.