- Job closed -


Female Driver
Plan International
Plan International

 Section/Unit: Support Services
 Supervisor: Logistics & Fleet Management Officer
 Duty Station: Khartoum
 Closing Date: 15 Dec 2021

 
 Background:

Purpose:

This post will support the organization’s strategy and mission by assisting programme and operation teams in reaching out communities, engaging effectively in the achievement of the strategy and outworking Plan International values internally and externally.



 
 Duties and responsibilities:

Dimensions of Role:

 “What” is done and “why”, but not “actions” or “how”; include indicators for success

Driving

  • Drive vehicle for official travel and business, or as requested by Representative
  • Maintain high standard of service to both internal and external guests.
  • Ensure punctuality and safe transport;
  • Observe the road and traffic laws and regulations of the Republic of the Sudan.
  • Ensure that safe driving practices are adhered to including local driving codes and internally agreed standards.
  • Advise staff to wear seatbelts while on board of the vehicle at all times and ensure that no non-Plan passengers are not transported unless authorised by management /convoy leader.

Car Security & Maintenance

  • Keep the vehicle clean, tidy and in good working condition at all times
  • Secure the vehicle at all times during travel and while parked.
  • Establish a regular/day-to-day maintenance checks to the assigned vehicle: check oil, water, battery, brakes, tyres, etc.
  • Facilitate vehicle repairs and ensure repairs are carried out properly by official manufacturer’s specifications.
  • Perform minor repairs and arrange for other repairs, prepare vehicle spare parts inventory.
  • Prepare and submit vehicle monitoring report, including records of vehicle operations, maintenance, expenses, mileage, at end of each month
  • Assist the Admin Officer to ensure vehicle insurance and registration is updated according to schedule.
  • Provide support to the fleet supervisor during preparation of annual budget for vehicle
  • Assist in the purchase of new vehicles as required

Car Logbook maintenance

  • Log official trips, daily mileage, gas consumption, oil changes, etc.;

Administrative works

  • Provide assistant to the Logistics and Security Coordinator in the time working at the office, including but not limited to:
  • Facilitating immigration and customs formalities as per requirements
  • Photocopy, file, handle mail, delivering goods and correspondences, carrying parcels, packages, and delivery and collection of official documents as per required
  • Assist in the organization and maintenance of the library system; arranging meetings, training and workshop activities
  • Maintain office storage facility/garage (ensuring it is clean, secure, dry and orderly tid)

Dealing with Problems:

Application of knowledge required for the role, complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them

 

Communications and Working Relationships:

Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact

  • Participate in external workshops, working groups, training and other meetings relevant to Plan International safe driving standards.
  • Establish appropriate information-sharing relationships with staff in similar positions within other INGOs and car rental companies.
  • Manage Plan International relationship with other drivers/car rental companies ensuring driving standards, passenger safety requirements and driver courtesy and punctuality is achieved.
  • Participate and advocate for child and Youth rights and safeguarding to other staff in similar positions and to the wider community.

 


 
 Minimum Qualification, Skills and Experience Required:

Knowledge

  • Knowledge of safety regulations and traffic laws.
  • Good traffic judgment.
  • Basic car maintenance knowledge. 
  • Knowledge of the location of governmental institutions, international organisations, airline offices, hotels and restaurants.
  • Knowledge on operation and maintenance of the office equipment e.g. generator

 

Skills And Requirements

  • Having valid public driving license
  • Physical fitness and strength (does not suffer from any chronic diseases and good visual abilities)
  • Good mechanic skills
  • Five years’ experience of working in UN/INGOs
  • Excellent driving skills
  • Efficiency and time-management.
  • Problem-solving.
  • Detail-oriented
  • High-level interpersonal and communications skills.
  • Good language skills of both English and Arabic, oral and written
  • Ability to work in a challenging, post-conflict complex environment.

Desirable:

  • Computer literacy and familiar with Microsoft word and excel package.

Behaviours

Abilities/Qualities

  • Being well-organized and systematic
  • Careful, accountable, responsible and punctual
  • A team player – personable, caring, helpful, reliable and diplomatic
  • Honest and approachable
  • Good personal grooming & personal presentation
  • Commitment to the aims of Plan International Sudan.
  • Discreet and respectful of confidentiality

Physical Environment and Demands:

May be “typical office environment”; note if heavy lifting, climbing, excess travel, etc.

This is a Khartoum based, full-time position with regular and extensive travel to Plan International program areas in Sudan (maximum 80% of time for driving).

  • Willing to work long and irregular hours, shift duty and on public holidays as required.
  • Willing to take regular and extensive travel to Plan International Sudan’s project areas in provinces.

 









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