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Duties and responsibilities:
Dimensions of Role:
“What” is done and “why”, but not “actions” or “how”; include indicators for success
Driving
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Drive vehicle for official travel and business, or as requested by Representative
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Maintain high standard of service to both internal and external guests.
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Ensure punctuality and safe transport;
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Observe the road and traffic laws and regulations of the Republic of the Sudan.
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Ensure that safe driving practices are adhered to including local driving codes and internally agreed standards.
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Advise staff to wear seatbelts while on board of the vehicle at all times and ensure that no non-Plan passengers are not transported unless authorised by management /convoy leader.
Car Security & Maintenance
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Keep the vehicle clean, tidy and in good working condition at all times
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Secure the vehicle at all times during travel and while parked.
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Establish a regular/day-to-day maintenance checks to the assigned vehicle: check oil, water, battery, brakes, tyres, etc.
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Facilitate vehicle repairs and ensure repairs are carried out properly by official manufacturer’s specifications.
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Perform minor repairs and arrange for other repairs, prepare vehicle spare parts inventory.
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Prepare and submit vehicle monitoring report, including records of vehicle operations, maintenance, expenses, mileage, at end of each month
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Assist the Admin Officer to ensure vehicle insurance and registration is updated according to schedule.
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Provide support to the fleet supervisor during preparation of annual budget for vehicle
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Assist in the purchase of new vehicles as required
Car Logbook maintenance
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Log official trips, daily mileage, gas consumption, oil changes, etc.;
Administrative works
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Provide assistant to the Logistics and Security Coordinator in the time working at the office, including but not limited to:
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Facilitating immigration and customs formalities as per requirements
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Photocopy, file, handle mail, delivering goods and correspondences, carrying parcels, packages, and delivery and collection of official documents as per required
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Assist in the organization and maintenance of the library system; arranging meetings, training and workshop activities
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Maintain office storage facility/garage (ensuring it is clean, secure, dry and orderly tid)
Dealing with Problems:
Application of knowledge required for the role, complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them
Communications and Working Relationships:
Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact
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Participate in external workshops, working groups, training and other meetings relevant to Plan International safe driving standards.
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Establish appropriate information-sharing relationships with staff in similar positions within other INGOs and car rental companies.
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Manage Plan International relationship with other drivers/car rental companies ensuring driving standards, passenger safety requirements and driver courtesy and punctuality is achieved.
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Participate and advocate for child and Youth rights and safeguarding to other staff in similar positions and to the wider community.
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Minimum Qualification, Skills and Experience Required:
Knowledge
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Knowledge of safety regulations and traffic laws.
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Good traffic judgment.
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Basic car maintenance knowledge.
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Knowledge of the location of governmental institutions, international organisations, airline offices, hotels and restaurants.
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Knowledge on operation and maintenance of the office equipment e.g. generator
Skills And Requirements
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Having valid public driving license
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Physical fitness and strength (does not suffer from any chronic diseases and good visual abilities)
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Good mechanic skills
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Five years’ experience of working in UN/INGOs
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Excellent driving skills
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Efficiency and time-management.
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Problem-solving.
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Detail-oriented
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High-level interpersonal and communications skills.
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Good language skills of both English and Arabic, oral and written
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Ability to work in a challenging, post-conflict complex environment.
Desirable:
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Computer literacy and familiar with Microsoft word and excel package.
Behaviours
Abilities/Qualities
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Being well-organized and systematic
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Careful, accountable, responsible and punctual
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A team player – personable, caring, helpful, reliable and diplomatic
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Honest and approachable
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Good personal grooming & personal presentation
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Commitment to the aims of Plan International Sudan.
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Discreet and respectful of confidentiality
Physical Environment and Demands:
May be “typical office environment”; note if heavy lifting, climbing, excess travel, etc.
This is a Khartoum based, full-time position with regular and extensive travel to Plan International program areas in Sudan (maximum 80% of time for driving).
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Willing to work long and irregular hours, shift duty and on public holidays as required.
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Willing to take regular and extensive travel to Plan International Sudan’s project areas in provinces.
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