The Administration & Logistic (A&L) Officer will lead, direct and manage the day-to-day Administrative activities for the AORD organization. The A&L Officer will provide oversight and guidance to the development and monitoring of processes purchasing,  as well as oversee administrative functions. 

Job Duties and Responsibilities include, but are not limited to:

Administration:

• Ensure smooth running of all administrative functions in the head, and field office.
• Supervise all travel and accommodation arrangements for staff and visitors, including visas and work permits as applicable.
• Conduct regular visits to the field offices to ensure regular monitoring, supervision and coaching of staff on relevant operation support issues, coordinate and maintain good relations with relevant Government authorities (i.e. HAC, Labour office, different ministries, etc).
• All AORD assets must be recorded, labeled, tracking on the Fixed Asset Register.
• Follow up office management, cleaning, meetings, and water, food items, electricity and internet and telephone bills, weekly and monthly.

Logistics:

• Record and store all goods received in in accordance with the AORD logistics manual and internal stocks management systems. Prepare and issue Goods Receiving Note.
• Receives, examines and processes requisitions; prepares bid specifications and other necessary documents related to the purchase of supplies, materials and equipment, locates source of supply, and places orders with appropriate bidder(s).
• Compares costs and evaluates the quality and suitability of supplies, materials and equipment.
•  Interviews and corresponds with vendors; keeps informed of new products and market conditions and trends.
• Confers with and assists officials of all departments to determine purchasing needs and specifications.

Fleet Management:

• Make sure all vehicles are always in good, clean and safe running conditions.
• Keep registration- and Insurance files (vehicle data/history file) of all AORD Vehicles mainly containing, registration & licensing, insurance, in accordance with the local laws.
•   In case of accidents ensure proper report procedure is made on time and follow up necessary procedure (insurance company, traffic police, lawyer, reporting, visiting scene, etc).
• Ensure daily movement log sheets are up-to-date signed by the driver and user for each travel.
• Submit monthly report about fleet and driver to the immediate supervisor.
• Report on staff (Driver) In quarterly

• Bachelor ’s Degree in Administration or related discipline, or equivalent combination of education and experience

   Relevant Work Experience:

• Minimum of 3 years’ experience in the field of Administration & Logistic 

 Other Competencies/Abilities/Skills Required

• Must be familiar with country specific laws and regulations governing Human Resources.
• Ability to work with managers to assess complex issues pragmatically.
• Ability to define problems, establish facts, analyze situations and make decisions.
• Excellent written and verbal English and local language skills.
• Ability to interact with and lead employees at various levels.

• Proficient in MS Office, including Word, Excel and Outlook.