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Zonal Supply Chain Coordinator
Save the Children International

 


 


 Section/Unit: Operation
 Grade Level: 4
 Supervisor: Area Manager (direct management line) - Head of Logistics and Supply Chain Manager - Country Office (dotted line)
 No. of Post: 1
 Duty Station: Zonal North, Central and West Darfur, Sudan
 Closing Date: 09 Dec 2021

 
 Background:

Save the Children is the world's leading independent organisation for children. We work in 120 countries. We save children's lives; we fight for their rights; we help them fulfil their potential. We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises. Following a major transition, our international programmes are now delivered through a merged operation with 15,000 staff, managed through seven regional hubs and reporting to a relatively small, central office.

 



 
 Duties and responsibilities:

SCOPE OF ROLE:

Reports to: Head of Logistics and Supply Chain Manager - Country Office

Staff reporting to this post: 13

 

Direct:  Supply Chain Officers, Assistants and storekeeper/pharmacist and Drivers

Budget Responsibilities: None

Role Dimensions: Save the Children International in Sudan is working across Sudan e.g. Khartoum, South, West and North Kordofan, North, West & Central Darfur States, and the Red Sea State in Sudan. Our thematic coverage includes child rights governance, child protection, education, health, nutrition, WASH, livelihoods, and humanitarian emergencies. We maintain diversified sources of funding including SIDA, OFDA, DFATD, GSK, EC/ECHO etc.

This is a challenging role in a complex environment. It requires a dedicated, experienced and highly motivated individual who can manage the difficulties of living and working in such an environment and still be fundamental in helping to drive forward our programmes and our ambitions

KEY AREAS OF ACCOUNTABILITY:

 

Procurement and Facilities Tasks

  • Overall supervision for the Darfur Area procurement team. Develop areawide procurement plan in coordination with all relevant units. Process all procurement of goods locally and from Khartoum in coordination with Supply Chain and Procurement team at FO and CO level to ensure the regular and timely shipment of required supplies
  • Have full responsibility and accountability to ensure effective, transparent and timely procurements for all goods and ensure these are  fully documented.
  • Update preferred suppliers and price lists on a periodic basis.

Ensure procurements monthly tracking reports are properly prepared and shared with the 

  • concerned people in the field and Khartoum.
  • Prepare contracts for various jobs, including out-sourcing, construction, and short term contracts with various commercial establishments.
  • Put in place framework agreements for key and most frequent purchases
  • Maintaining the updated files and records of procurement of goods
  • Provide an advisory/oversight role for the functioning of the procurement committee. Ensure due process is followed and fair/transparent purchasing decisions are made
  • Develop training and development plans to ensure all staff engaging in procurement activities understand and apply the rules and regulations surrounding these
  • Completing of Bidding Reports and processes, including tracking bidding documents for audit and review.
  • IT,  Stationeries and offices supplies: Address and manage staffing resources needs by processing purchase regulations (received from staff) and purchase orders. 
  • Prepare and maintain in an easily retrievable system purchasing records, report and price lists.
  • Vehicle and generators supplies: Responsible  for fuel, lubricants, vehicle and generators spare parts and related supplies and produce periodic consumption report/stock status report.
  • Follow up the with procurement process and ensure all  claims are paid within the SCI payment terms.

 

Fleet Management

  • Ensure all vehicles are mechanically sound and in good condition  at all times according to drivers standing instructions. 
  • Ensure that all drivers adhere to the SCI policy and procedures for vehicle services maintenance and  conduct driver’s performance reviews.
  • Ensure vehicles hired by projects have agreements and payment made as agreed and on time.
  • Allocate vehicles by ensuring they are assigned as per program needs and that the vehicles are fuelled on specified days and fuel litres recorded in the logbook.
  • Ensure vehicle insurances and road licenses are renewed when they fall due and copies of the same are properly filed.
  • Prepare and follow up arrangements for land/air transport of goods and material from HQ to FOs, in direct relationship with the warehouse manager.
  • Prepare fleet monthly reports.
  • Following any documents related to SCI vehicles (ownership, disposal and loan).

 

Inventory Control & Asset Management

  • Ensure that stores belonging to logistics at Darfur Area Offices are arranged in an organised accountable manner.
  • Maintain and update inventory assets register (including tagging and receiving assets disposal forms).
  • Track all inventories physically and in documentation and make sure of the status and condition of goods stored. 
  • Perform the HAC annual and bi-annual reports for assets, and  contribute to donor report on asset section when required.
  • Prepare donors report of the assets.
  • Ensure all SCI Assets in Darfur area are updated. Review the same  on a monthly basis.

Staff, Performance Management & Capacity Building

·         Lead, manage and motivate direct reports, ensure they have clear objectives and receive meaningful feedback on their performance regularly (in line with Save the Children performance management procedures).

Create and maintain a cooperative, collaborative and positive working environment where staff 

  • have clear roles and responsibilities, participate in decision making and are supported in progressing towards their objectives.
  • Lead on capacity building of direct line reports through coaching, mentoring and training.

 

Child Safeguarding

  • Act as an ambassador for child safeguarding in both professional and personal life. Never abuse position of trust and authority.
  • Keeping children we work with safe from deliberate harm/risk or inadvertent harm/risk. This is a top organizational and personal commitment, and the standards of behaviour towards children expected by the organization should reflect both in your personal and professional life.
  • Behave towards children in a way, which reflects the Code of Conduct, CSG Code of Conduct and Child Safeguarding Policy.
  • Report any CSG issues or concerns in a timely way according to the Country reporting system and procedures. (At least two reports per year). Ask if unclear on anything to do with child safeguarding, such as which concerns should be reported, how to report concerns and how to respond to them.
 

 


 
 Minimum Qualification, Skills and Experience Required:

QUALIFICATIONS  AND EXPERIENCE AND SKILLS

 

Essential

 

·         Minimum qualification acceptable is a Master’s degree in Supply Chain or MBA (preferred).

 

  • Extensive and proven experience in management and coordination of SC and Procurement processes and procedures particularly in the context of Darfur;

 

  • At least 2 years of work experience in a INGO context in Sudan 

 

Excellent planning, coordination, facilitation and reporting skills, with the ability to organize and 

  • manage substantial workload. Experience of working with and coordinating with multiple stakeholders including the government required.
  • Strong communication, people management and interpersonal skills, with experience in leading multicultural, multi-location, values driven teams;
  • Computer literacy, particularly in Word, Excel, and PowerPoint;
  • Commitment to Save the Children’s Child Safeguarding and other global policies, and values.
  • Excellent understanding and mastery of English and Arabic language.
  • Willingness and flexibility to travel and be re-deployed for short or long term periods to different areas of Darfur

 

Desireable

  • Previous experience in project cycle management and humanitarian/development project implementation activities
 

 


Females are strongly encouraged to apply for this post.

Application, full CV, copy of qualifications and experience certificates should be delivered directly to HAC Labour Department, Darfur  Send or through CV to www.sudanjob.net Only short-listed candidates will be contacted for written test and interviews. All inquiries should be addressed directly to Labour Office–HAC Khartoum. Closing date will be on day: 09/December /2021. Any application after this date will not be considered. 

Disclaimer: Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents. SCI will be undertaking child safeguarding checks for all candidates. Selected candidate will asked to provide police checking prior to signing contract .









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