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Receptionist / Administrative Officer
Embassy of Sweden

The Embassy of Sweden in Khartoum is responsible for Sweden's relations with the Republic Sudan and the Republic of South Sudan. The Embassy consists of four sections: Political Affairs, Development Cooperation, Migration as well as Administrative and Consular Affairs. The working language is English, which is expected to be mastered by all staff members.


 No. of Post: 1
 Duty Station: Khartoum
 Closing Date: 09 Dec 2021

 
 Duties and responsibilities:

The Receptionist/Administrative Officer’s responsibilities would include, but not be limited to, the following: 

  • Operate the Embassy's central switchboard;
  • Welcome guests and visitors to the Embassy;
  • Assist with booking of flights, hotels etc. related to duty travel of staff;
  • Uphold contacts and agreements with service providers (telecommunication, hotels and travel agencies);
  • Assist in consular and notary tasks; 
  • Be a team leader for drivers, coordinates vehicle bookings for external meetings, oversees the Embassy’s fuel management;
  • Be a team leader for cleaners, responsible for the arrangement and order of supplies;
  • Develop administrative procedures in consultation with the Head of Administration;
  • Assist as a backup for the financial officer.

 
 Minimum Qualification, Skills and Experience Required:

  • College diploma in secretarial science and office management or relevant studies;
  • Relevant experience and knowledge as receptionist, knowledge in the field of public administration and/or experience from Embassy work;
  • Excellent computer skills;
  • Excellent command of spoken and written Arabic and English;
  • Legal residence and work permit in Sudan;

 

Additional qualifications considered as merits

  • Ability to acquire new knowledge and apply it at work;
  • Ability to work in a multicultural environment and to relate to government and international institutions;
  • Being a team-player, both internally and externally, with good communication skills;
  • Ability to take initiatives and work independently;
  • Outgoing, flexible, and able to handle stress well. 


 


TERMS AND CONDITIONS

The vacancy is a local position, full-time, starting with a probation period of three months. An individual salary system is applied. Applicants for the position are asked to indicate an expected salary range.

 

Selections by the Embassy will be merits-based. Embassy of Sweden is an equal opportunities employer, and does not discriminate on the grounds of gender, ethnicity, age, religion, sexual orientation, or disability. As part of the Embassy staff, the selected candidate will be expected to show a commitment to the ethical values of the Swedish Foreign Service.

 

The Embassy strongly encourages all staff to be fully vaccinated against COVID-19. 

Starting date: Middle of January 2022. 

 

APPLICATION

  • Please submit a CV including reference persons together with a cover letter in English, in which you briefly describe your interest for the vacant position and how you meet the requirements through sudanjob.net . Please note that applications will not be returned, and only short-listed persons will be contacted. To be considered, your application should be submitted by 9 of December 2021 and fulfil the abovementioned requirements. 

 

For information about the Embassy, please visit our website:
www.swedenabroad.se









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