Operational / Technical responsibilities

General

finance duties

• Ensure confidentiality on all cash / finance issues related to SRCS and DRC.
• While he/she is SRCS staff, know perfectly, respect, and ensure strict compliance at any time with SRCS and DRC standards
• And also, according to SRCS Financial Manual:

1. SRCS financial guideline and standards for accounting quality (paper and Excel)
2. Integration of DRC and SRCS accounting quality
3. Donors’ specific requirements, as per donor guidelines and Finance Manager instructions

• Know perfectly, respect, and ensure strict compliance at any time with SRCS standards according to SRCS Financial Manual:

1. SRCS chart of accounts
2. SRCS financial guideline and standards for accounting quality (paper and electronic)
3. Integration of DRC and SRCS accounting systems
4. SRCS purchasing / validation / payment procedures for the delegation
5. SRCS cash security rules (cash holding limits for safe and petty cash, security envelopes, cash movement, currency exchange, advances)
6. National tax regulation and other legal requirements from the Sudan government if applicable

Cash safety

and availability

• Responsible for safety of cash during storage, and daily payment and transfer (in accordance with cash security rules), recommend improvements
• Ensure petty cash boxes are properly handled, cashbooks maintained, and a cash count performed regularly.
• Monitor cash balance levels in capital, anticipate short-term needs and request relevant cash transfers or withdrawals to DRC country representative to avoid any shortage
• Consolidate the cash requests from the field in coordination with all relevant persons (in field + capital), submit to DRC country Manager for validation and take care of further in-house procedures.
• Organize currency exchange transactions when needed, according to the country exchange policy
• Prepare transfers to the fields according to need, in a timely manner, and in accordance with cash security rules

Daily cash management

• Ensure close and proper follow-up of all cash advances, in capital and on the field (extra-accounting)
• Ensure proper understanding and use of all finance tools: cashbooks, advance books, cash inventories (( Financial system)), bank reconciliations, monthly cash request, etc
• Ensure payments to suppliers are performed in a strict but swift manner, in accordance with the SRCS purchasing and payment procedures
• Ensure compliance with cash control procedures for each journal: cashbook updated at every single transaction IN/OUT, weekly cash count and reconciliation with accounting system together with and DRC country manager, complete cash inventory performed and signed on last day of the month
• Ensure any cash discrepancy is investigated (and reported to SRCS Head of Finance and DRC Country Manager)

Bank management

• Prepare cheque payments, transfer requests and bank reconciliations for all bank accounts in capital, check all bank reconciliations from the field
• Ensure copies of checks / proof of transfer are always attached to voucher for payments from bank accountant

Paper accounting

(vouchers)

• Develop relevant (or suggest improvements to existing) tools and forms to help finance staff record and follow-up recurrent costs in a proper and consistent manner (incentives, per diems, utilities, etc)
• Responsible for quality of receipts / vouchers throughout the mission : check every single voucher from capital + field, ensure that all vouchers are in accordance with DRC/SRCS standards (translated in a understandable way and readable)
• Ensure vouchers are properly presented and stamped, include all relevant & required validation signatures, include attached any relevant and required support documents
• Report immediately any litigious / suspicious voucher / receipt / document to SRCS Head of Finance Projects section and DRC Country Manager
• Send personalized feedback to each relevant accountant/administrator in case vouchers are incomplete or invalid, request missing documents,

Recruitment criteria

Education:

University degree in accounting or finance.

Experience:         

Minimum 3 years relevant experience, with demonstrated skills in effective compliance to procedures and control of expenses within the international or non-governmental organisation (NGO).

Languages:

F/R – English            F/R – Arabic           

F – Fluent  |  R – Required 

Competencies:                          

Familiar with financial tools and management, very at ease with numbers, excellent logic & analytic skills, willingness to acquire skills in budget control/monitoring performance, able to identify and report risks and problems, organized and able to prioritize, expert knowledge of Excel, able to train / coach finance staff, fast-learner.

Personal qualities:

Mature, good interpersonal skills, rigorous, detail-oriented, able to work in a multi-disciplinary and multi-cultural environment, autonomous, able to function in a loosely structured complex work environment, a strong sense of personal integrity, and a good team player.