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Finance & HR Assistant
Medecins sans Frontieres


MSF - Swizerland - Sudan

Médecins sans Frontières is a private international medical emergency organisation. It provides assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflicts, and does so irrespective of race, religion, creed or political convictions.


 Section/Unit: Omdurman, Khartoum State
 No. of Post: 1
 Duty Station: Omdurman, Khartoum State
 Duration: 6 months
 Closing Date: 30 Nov 2021

 
 Background:

Medecins Sans Frontieres (MSF) Switzerland is an international non-governmental organization working in the field of medical care in Sudan. We are looking for a qualified candidate to fill in the position of Finance & HR Assistant.



 
 Duties and responsibilities:

  • Applies MSF policies and procedures.
  • Makes sure working conditions (Staff regulations) are in conformity with legal requirements.
  • Prepares contracts in conformity with legal requirements including modifications and end of contract.
  • Assures appropriate quality for all personal files and keeps them up-to-date at all time.
  • Prepares registration of employees to Social security & Tax office and related payments.
  • Monitors paid and unpaid leaves and is point of contact for information of staff in System.
  • Assures data quality of all employees in System.
  • Assures salary administration and final emission of payment slips with System.
  • Participates in briefing of international/national staff on Staff Regulations.
  • Communicates to and briefs new employees on HR policies and regulations.
  • Assists Fin/HR Manager in following-up up disciplinary measures and court cases.
  • Participates in the organization of social events for the staff.
  • Prepares all correspondence with local authorities (i.e. Labour Office, HAC, NS office, etc.)
  • Assures documentation supporting qualitative end of contract process respecting legal requirements.
  • Process the payment to suppliers and keep strict on all documentation involved.
  • Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
  • Make all administrative information available to the staff (posting, meetings, etc.).
  • Classify and prepare all accounting documents as requested by the Fin/HR Manager.
  • File the accounting documents and enter the accounting documents in the accounting software, with the support from the Fin/HR Manager and/or the Fin Manager of Coordination.
  • Support the Fin/HR Manager in translating documents into/from arabic.
  • Assists the Fin/HR Manager in meetings upon request.

 


 
 Minimum Qualification, Skills and Experience Required:

Minimum requirements:

  • Education: Desirable finance, business or administration related diploma.

Experience:

  • Minimum 2 years relevant experience with demonstrated skills in Finance and HR Management. Experience in NGOs is an asset.
  • Languages: Fluency in Arabic and English both written and spoken.
  • Essential computer literacy (excel, word, ppt, sharepoint)

 

Applications must be in English language and include:

  • Complete CV and Copies of all certificates and diplomas mentioned in the CV.
  • Updated contact details (candidate’s phone number and a backup phone number)
  • Contact information of the previous employer/s for reference.
  • Sudanese National ID.

 

Application to MSF Office, Omdurman / HAC reception before  30th November 2021. Only short listed candidates will be contacted.









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