Medecins Sans Frontieres (MSF) Switzerland is an international non-governmental organization working in the field of medical care in Sudan. We are looking for a qualified candidate to fill in the position of Finance & HR Assistant.

• Applies MSF policies and procedures.
• Makes sure working conditions (Staff regulations) are in conformity with legal requirements.
• Prepares contracts in conformity with legal requirements including modifications and end of contract.
• Assures appropriate quality for all personal files and keeps them up-to-date at all time.
• Prepares registration of employees to Social security & Tax office and related payments.
• Monitors paid and unpaid leaves and is point of contact for information of staff in System.
• Assures data quality of all employees in System.
• Assures salary administration and final emission of payment slips with System.
• Participates in briefing of international/national staff on Staff Regulations.
• Communicates to and briefs new employees on HR policies and regulations.
• Assists Fin/HR Manager in following-up up disciplinary measures and court cases.
• Participates in the organization of social events for the staff.
• Prepares all correspondence with local authorities (i.e. Labour Office, HAC, NS office, etc.)
• Assures documentation supporting qualitative end of contract process respecting legal requirements.
• Process the payment to suppliers and keep strict on all documentation involved.
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Make all administrative information available to the staff (posting, meetings, etc.).
• Classify and prepare all accounting documents as requested by the Fin/HR Manager.
• File the accounting documents and enter the accounting documents in the accounting software, with the support from the Fin/HR Manager and/or the Fin Manager of Coordination.
• Support the Fin/HR Manager in translating documents into/from arabic.
• Assists the Fin/HR Manager in meetings upon request.

Minimum requirements:

• Education: Desirable finance, business or administration related diploma.

Experience:

• Minimum 2 years relevant experience with demonstrated skills in Finance and HR Management. Experience in NGOs is an asset.
• Languages: Fluency in Arabic and English both written and spoken.
• Essential computer literacy (excel, word, ppt, sharepoint)

Applications must be in English language and include:

• Complete CV and Copies of all certificates and diplomas mentioned in the CV.
• Updated contact details (candidate’s phone number and a backup phone number)
• Contact information of the previous employer/s for reference.
• Sudanese National ID.

Application to MSF Office, Omdurman / HAC reception before  30th November 2021. Only short listed candidates will be contacted.