Operational Effectiveness
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Ensure procurements are implemented in line with donor agreement and requirements and in accordance with IAS policies and procedures.
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Develop and implement systems to improve transparency by operationalizing anti-fraud procedures and policies related to operation.
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Carry-out regular inspections and spot-checks, both on systems and on-going work, propose policy and or procedural recommendations.
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Maintaining risks register for the department.
Logistics and Supply chain Management
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Provide the technical oversight and ensure proper supply chain management practices and procedures are in place and maintained according to IAS guidelines and Procedures.
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Manage the procurement process in accordance with IAS policies and procedures, in a transparent, accountable, efficient and cost-effective manner.
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Provide planning support and advice to programme Coordinators making procurement requests, identify optimum supply routes, and maintain continuous overview of procurement needs.
Representation
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Proactively engage with suppliers, partners, local authorities, other NGOs, clusters and any other stakeholders, in order to plan, organize, and schedule joint procurement (e.g., WFP and UNICEF), distribution of goods and material.
Staff Management
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Ensure both procurement officer and logistics assistant as well as other staff under supervision are adequately trained and create possibilities for capacity building, mentoring and coaching.
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Provide cross training to field staff in charge of procurement as far as procurement and Logistics procedures are concerned to ensure operational effectiveness.
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Manage and motivate staff under supervision in accordance with HR procedures and policies to ensure that they maintain the highest standards of accountability and professionalism through appraisal, goal setting, performance review, producing development plans among others.
Assets and Inventory Management
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Maintaining detailed records of drilling rigs and compressor servicing and inspection, analyze such data to increase operational efficiency.
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Ensuring strict servicing and maintenance times of Drilling rigs and compressors to minimize downtime and ensure operational effectiveness.
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Ensure proper stock and warehouse management as per IAS’s policies and procedures.
Staff safety
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Ensuring appropriate risk analysis, mitigation measures and security planning, and in producing/ updating location-specific security plans.
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Act as a sounding board for talking through security-related issues. Ensure staff are familiar with security procedures through inductions for new staff, organizing security awareness camps, translation of security materials in Arabic, etc.
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Compile reports about particular security incidents, events, or updates about important issue for operation both state and National Level
Others
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Perform any other duties assigned by Supervisor.
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