Cooperazione Internazionale (COOPI) is an international Italian NGO established in 1965. Since its establishment, COOPI has been undertaking activities to help and empower the poor and needy in different countries. COOPI Sudan started its operation in 2004 and has been primarily implementing emergency, relief and early recovery programs in water hygiene and sanitation, food security and livelihood, nutrition and protection sectors.

COOPI is currently implementing several projects in East Sudan (Kassala and Gedaref States) supporting Refugees and Host communities mainly in the WASH sector.

Under the framework of on-going projects, COOPI is looking for qualified and competent Meal Officer

Duties and responsibilities

Tasks and responsibilities:

Monitoring

• As a member of Monitoring Team, the MEAL Officer shall conduct data collection in the field and execute the methodologies provided by the MEAL Coordinator.
• Undertake regular visits to field locations to support monitoring and evaluation processes and contribute to the development and roll out of accountability processes.
• Participate in all other aspects of MEAL, for example surveys, baselines, evaluations, joint projects monitoring and reviews / lessons learning workshops/events.
• Produce monitoring checklists and conduct quarterly joint field process monitoring, quality assessment and data validation, and provide feedbacks and recommendations for timely improvement

Evaluation and Learning

• Support the MEAL coordinator in organizing and facilitating quarterly monitoring report, progress review and learning events
• Supports the MEAL Coordinator in design and implementation of periodic evaluation activities including baseline surveys, research and evaluations in the area of health.
• Develop field staff capacities to employ a learning approach to their work. She/he will also be actively involved in promoting learning through documentation of lessons learned and developing approaches for community analysis and utilization of data for decision-making.

Accountability

• Together with the Project officers and with the support of the MEAL Coordinator, undertake accountability activities, including the development and use of information sharing materials and the establishment of complaint response mechanisms.
• This may include ensuring that complaints are logged and addressed in a professional and timely manner and that serious complaints relating to abuse, exploitation and corruption and referred appropriately.

Data Collection & Validation

• Ensure transparent, accurate and timely data collection for the purposes of baseline study, real-time evaluation and post-intervention/ post-distribution monitoring. It involves: field visits to project locations; conducting training for local enumerators; application of different data collection tools as well as collecting GPS and photographic data from the field.
• Ensure all data collection is done in line with good quality monitoring data, in a timely manner, and organize data received for reporting to MEAL Coordinator.
• Ensures the quality of monitoring data reported by field offices through capacity building, supportive supervision, routine checking and validation of data.

Reporting & Analysis

• MEAL Officer ensures timely data analysis and preparation of monitoring report according to COOPI procedures and standards.
• Will support programs in collaboration with project officers in compiling of data and write reports accordingly.
• Will support programs with analysis and graphic representation of data for reporting purposes

Capacity Building

• Actively contributing to designing and regularly updating program MEAL guidelines and tools and ensures that project staff have access and can use the tools,
• Support the MEAL Coordinator in developing capacity of local communities, partners and staff on the project MEAL framework, data management, and data analysis and results‐oriented programming, monitoring and evaluation methods and principles and reporting systems
• Support the MEAL Coordinator in training concerned program staff on the use of MEAL system; conduct rapid assessments and trend analysis of field-based projects to monitor project activity.
• Ensures the quality of monitoring data reported by field offices through capacity building, supportive supervision, routine checking and validation of data.
• Support M&E Coordinator in analyzing existing tools and procedures and developing new tools for needs assessment, baseline survey, monitoring and evaluation.
• Carrying out other duties assigned by direct supervisor.

Management Tasks

• Supervises field level Project staff or enumerators during data collection exercises being conducted in the Field.
• Lead field level MEAL activities during project implementation tasks such as Data collection, entry, cleaning, collation, validation, etc.

Key Activities/ Responsibilities

Planning

• Implement MEAL plan and tools for the project in consultation with the MEAL Coordinator and project manager
• Develop clear plans for reporting activities including those of feedback mechanism, archiving and filling of documents

Implementation

• As a member of Monitoring Team, the MEAL Officer shall conduct data collection in the field and execute the methodologies provided by the MEAL Coordinator.
• Undertake regular visits to field locations to support monitoring and evaluation processes and contribute to the development and roll out of accountability processes.
• Participate in all other aspects of MEAL, for example surveys, baselines, evaluations, joint projects monitoring and reviews / lessons learning workshops/events.
• Produce monitoring checklists and conduct quarterly joint field process monitoring, quality assessment and data validation, and provide feedbacks and recommendations for timely improvement
• Together with the Project officers and with the support of the MEAL Coordinator, undertake accountability activities, including the development and use of information sharing materials and the establishment of complaint response mechanisms.
• This may include ensuring that complaints are logged and addressed in a professional and timely manner and that serious complaints relating to abuse, exploitation and corruption and referred appropriately.
• Ensure transparent, accurate and timely data collection for the purposes of baseline study, real-time evaluation and post-intervention/ post-distribution monitoring. It involves: field visits to project locations; conducting training for local enumerators; application of different data collection tools as well as collecting GPS and photographic data from the field.
• Ensure all data collection is done in line with good quality monitoring data, in a timely manner, and organize data received for reporting to MEAL Coordinator.
• Ensures the quality of monitoring data reported by field offices through capacity building, supportive supervision, routine checking and validation of data.
• Actively contributing to designing and regularly updating program MEAL guidelines and tools and ensures that project staff have access and can use the tools,
• Support the MEAL Coordinator in developing capacity of local communities, partners and staff on the project MEAL framework, data management, and data analysis and results‐oriented programming, monitoring and evaluation methods and principles and reporting systems
• Support the MEAL Coordinator in training concerned program staff on the use of MEAL system; conduct rapid assessments and trend analysis of field-based projects to monitor project activity.
• Ensures the quality of monitoring data reported by field offices through capacity building, supportive supervision, routine checking and validation of data.
• Support M&E Coordinator in analyzing existing tools and procedures and developing new tools for needs assessment, baseline survey, monitoring and evaluation.
• Supervises field level Project staff or enumerators during data collection exercises being conducted in the Field.
• Lead field level MEAL activities during project implementation tasks such as Data collection, entry, cleaning, collation, validation, etc.

Reporting

• M&E Officer ensures timely data analysis and preparation of monitoring report according to COOPI procedures and standards.
• Will support programs in collaboration with project officers in compiling of data and write reports accordingly.
• Will support programs with analysis and graphic representation of data for reporting purposes

External Coordination

• Liaise with community members on projects implementation
• Attend meetings when needed at locality level

Project development

• Provide all technical inputs for the project proposal requirements and indicative costs

Qualification and Experience

• Master’s degree level or equivalent/higher Degree in monitoring and evaluation; social sciences; systems science, and/or other relevant fields with at least two years of relevant professional work experience.
• Preferably additional training courses (with certification) specific to Program Management or humanitarian intervention strongly preferred;
• Strong computer literacy (excel, word), organizational, planning, and report writing skills
• Experience in the INGO/NGO and humanitarian context.

NB: Only short-listed candidates who meet the requirements will be contacted.

Qualified women and people with physical disability are highly encouraged to apply.