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Procurement Officer
Sudanese Red Crescent Society
 Position Type: Full-time
 Section/Unit: Supply chain \ Procurement
 Duty Station: West Darfur – Elgenena
 Duration: 12 Months
 Closing Date: 30 Sept 2021

 
 Background:

Background

 

The Sudanese Red Crescent Society (SRCS) is a lead National society in providing quality humanitarian work, was established in 1956. (SRCS) was accepted into the Red Cross and Red Crescent Movement. (SRCS) a member of the International Federation of Red Cross and Red Crescent Societies (IFRC). The SRCS operates across the Sudan with 18 branches, more than 75 units and an active volunteer base of about 35,000.

The mission of (SRCS)  is to Provide humanitarian aid services towards building secure and capable urban and rural communities through the transition to resilience, recovery, rehabilitation  and development, in compliance with International Red Cross and Red Crescent Movement Principles and guidelines and in conformity with international human rights, through a sustainable development approach where environment conservation and rationalized use of natural resources are considered top priorities to help guarantee a safe global environment for future generations.

SRCS operates

In West Darfur State health services have been under resourced, qualified staff were scarced to be part of minimizing the mass internal displacement of people. NGOs, UN, and other agencies have made massive efforts to address the health needs of the IDPs and to some extent to the host populations.

According to the National program of the Federal Ministry of Health to reduce the malnutrition diseases especially among under five years, where there were many interventions, studies and surveys to reduce malnutrition diseases.

West Darfur state is prone to emergencies including outbreaks of diseases, flooding and conflicts. WD has one of the highest under-five mortality rates of 91.4 per 1000 live births compared with the national average of 52 per 1000 live births (MICS 2014).
Health services are not well developed anywhere even before the war, and have been deteriorated in the long conflict period, affecting remote rural areas especially in nomad settlement areas.

In this project SRCS with the support of UNICEF will provide health and nutrition services in some of the facilities in El-Geneina, Sirba and Habila locality in collaboration with UNICEF and Ministry of Health at both levels (State and Federal) and the other line ministries.

Job purpose:

The Procurement Officer is overall responsible for providing the supply chain needs/requirements of the project including procuring all program supplies and services, accounting for all assets, managing stocks, and managing fleet concerns.

 

 



 
 Duties and responsibilities:

  • Support and assist Procurement head to plan, co-ordinate and organize procurement activities in full compliance with SRCS Procurement Procedures and best practices to enable a high quality, efficient and cost-effective procurement process that meets the requests of the services users.
  • Assist in the maintenance of SRCS standard procurement practices keeping records to full audit trail standard.
  • Assist in obtaining no less than three quotations, preparation of a Comparative Bid Analysis, and advice in recommending purchasing, with all information being systematically recorded in Purchase Committee minutes where appropriate.
  • Assist in the preparation and submission of appropriate supporting documents to the Committee on Contracts.
  • Liaise with suppliers, service providers and other relevant stakeholders regarding delivery of supplies or services and keeping all parties informed of any changes in a timely manner.
  • Ensure that quality control/checks are conducted for all items, materials, or tools procured and delivered by suppliers, that they all meet specifications stated in contracts, are fit for the intended purpose, and have appropriate inspection certificates, when required.  
  • To carry accountability for ensuring that all procured goods and services are compliant with SRCS regulations and quality standards, are fit for purpose and inspection compliant.
  • Assist in the maintenance of an accurate and up-to-date supplier information database for regularly purchased items, and keep updated on local market conditions. Assist and maintenance records of the new supplier assessment and performance of the existing suppliers.
  • Ensure the maintenance of a good professional working relationship with suppliers and inspection companies.
  • Assist in the preparation of regular, timely and accurate narrative and financial reports for the top management
  • Apply and implement full anti-corruption risk mitigation in all procurement transaction and dealings with Vendors.
  • Perform other duties that may be requested by the Procurement head or the supply chain manager.
  • Perform emergency duties as required and be available for during holidays if the situation so warrants.

 

 


 
 Minimum Qualification, Skills and Experience Required:

Job requirements (Qualifications and experience)

  • University   degree in Business Administration, Public Administration, Commerce, Engineering, Law or a related field.
  • A minimum of three years of progressively responsible experience in logistics, procurement, contract management, administration or related field.
  • Knowledgeable in Microsoft word and excel application
  • Experience in handling logistics and procurement.

Knowledges and Skills:

  • Procurement and supply Chain management skills
  • Budget and financial management skill
  • Ability to work in a cross-functional environment
  • Excellent communications skills including report writing
  • Ability to work to tight deadlines and handle multiple tasks 
  • Knowledge of procedures and international standards for the purchase of goods and services
  • Proven experience to carry out procurement assessment and set up operations

 

Competencies:

Professionalism:

  • Ability to ensure adequate preparation of procurement related reports. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter.
  • Conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns.
  • Shows persistence when faced with difficult problems or challenges.

 

Communication:

  • Speaks and writes clearly and effectively.
  • Listens to others, correctly interprets messages from others and responds appropriately.
  •  Asks questions to clarify and exhibits interest in having two-way communication.
  • Demonstrates openness in sharing information and keeping people informed.

    Accountability:
  • Takes ownership of all responsibilities and honors commitments.
  • Delivers outputs for which one has responsibility within prescribed time, cost and quality standards.
  •  Operates in compliance with organizational regulations and rules; Supports subordinates.
  • Provides oversight and takes responsibility for delegated assignments.
  • Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

 

 


  • Females’ candidates are highly encouraged to apply.
  • Interested candidates are invited to send their applications, with their CV, copies of certificates should be submitted online through Sudanjob.net website. Only short-listed candidates will be contacted for interview. All inquiries should be addressed directly to Sudanese Red Crescent Society (SRCS) & Labour Office.
  • Closing date will be on day: 30 September 2021.
  • Any application AFTER this date will not be considered.

 









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