Under direct supervision of Field Coordinator the Admin/Finance Officer duties include aspects of staff and office management, and finance as well as base movement.  They have a technical link to the Finance Coordinator, based in Khartoum.

Accounting & Finance Management

• In collaboration with the Field Coordinator, ensure the administrative and Finance procedures are followed.
• In collaboration with the Field Coordinator, manage accountancy at base level and ensure functioning of the office
• Ensure communication with Khartoum’s Finance team

à Related tasks

• Daily Management of cash box,
• Ensure follow-up of cash advances on a weekly basis in collaboration with different departments
• Daily update the accountancy tool strictly following TGH financial procedure.
• Daily update of the accountancy make sure the precise usage of contract code, and budget line.
• Prepare all documents (including cashbox and safe box inventories) to close the accountancy on weekly and monthly basis according to TGH procedures. Make sure procurement files are complete and properly filled.
• Send the accountancy to the Finance Coordinator on weekly & monthly basis.
• Ensure accurate book keeping in the appropriate computer file(s).
• Ensure timely payment of invoices according to TGH financial policies.
• Ensure the payment of suppliers
• Provide cash management between Khartoum and EL ABBASIYA.
• Prepare payment needed by transfers in coordination with Finance Coordinator.
• Ensure the monthly accounting documents (invoices hard copies/and related documents) of the mission are complete and sent to Khartoum (plan cargo request)

Administration, Human Resources (HR):

• In collaboration with the Field Coordinator, ensure that administrative and HR procedures are followed.
• Ensure communication with Khartoum’s HR team

à Related tasks

• Prepare and update all HR related files (data salary, travel allowance, medical reimbursements, .etc.);
• Ensure base daily worker follow-up, making sure the tool is correctly filled and the procedure for daily worker hiring is respected.
• Set up, manage and maintain personal folders for National Staff (leave requests, absences related documents and leave requests sick report, scratch card follow-up, valid ID card, etc.)
• Follow the recruitment procedures at field level with the support the Field Coordinator
• Communicate needed HR information’s and documents to Khartoum’s HR Department.
• Make sure all HR documents signed at field level and send on time (including salary sheets, presence sheets, other HR documents)

Capacity-building

• Participate actively in all training courses recommended by TGH, and share new skills and knowledge with his/ her team or colleagues
• Inform his/her Officer about identified training needs and training opportunities on his/ her job related matters
• Co-operate in the supervision of partner organizations according to TGH partnership agreements, as directed by the Field Coordinator and/or Finance Coordinator

Other duties

• Perform other related duties as instructed by the Finance Coordinator and HR Coordinator.
• Any other task/duty deemed necessary for TGH activities, as requested by line management

• BSc degree in related field.
• 2 years relevant experience in the same field
• Experienced with INGO will be an asset
• Fluent spoken and written Arabic, high level spoken and written English.
• Problem-solving skills.
• Ability to convey difficult and challenging information to managers.
• Ability to manage time and prioritize work.
• Computer skills (Word, Excel, Outlook, Internet)
• Excellent interpersonal skills
• Respectful, against any kind of discrimination
• Pro activity, sense of initiative
• Great reactivity and availability to any requests
• Personal features: Diplomatic, attention to detail, honest, motivated, enthusiastic.

I have read and understood the job description and I agree to perform the duties stated herein to the best of my ability, and in compliance with TGH principles which are humanity, impartiality and independence.

Furthermore, this job description can be updated during the time of the contract according to program needs.

Those who are interested in the position are requested to submit application letter, CV, and copies of Academic/experience qualifications to TGH Office, street 37 Amarat Khartoum, Plot No.16 block No 10, or hand delivered to HAC labour office or through e mail address, recruitment.soudan@trianglegh.org ,or through Sudan Job.

Net Salary for this position is 417.21 USD

Opening date from to 19 September 2021 to 30 September 2021