Vétérinaires Sans Frontières - Germany (VSF Germany) is a non-governmental, non-profit making international Organization, engaged in the field of veterinary relief and development work providing humanitarian aid and development assistance to pastoralists and vulnerable communities in areas where livestock is of importance. With support in animal health, agriculture, marketing, and food safety, VSFG works towards food security and strengthened livelihoods of pastoralist communities. VSF Germany implements activities in Ethiopia, Sudan, South Sudan, Kenya, and Somalia.VSF Germany is registered and licensed in Sudan by Humanitarian Aid commission (HAC) since 2010 and renewed its license every year. 

VSF Germany seeks to recruit a qualified person to fill the following position according to its job description and specifications. Women are highly encouraged to apply.

Financial Management:

• Provide controllership function in order to ensure finances are managed according to policies & procedures and to accept accounting standards.

• Manages the preparation and maintenance of a variety of financial records and reports including those related to the general ledger, accounts payable, accounts receivable, donor claims, payroll, inventories, budgets and fixed assets, ensures the purchasing of materials, supplies and equipment are conducted in accordance with VSF Germany policies and procedures.

• Prepare financial projections and budgets for the consortium project and for approval by Country Director/consortium coordinator.

• Control costs and enforce adherence to financial plan and projections.

• Monitor the overall liquidity and cash flow position of the VSF G and consortium partners.

• Provide sound and timely advice to VSF G and consortium member on all matters with financial implications to the Consortium project to enable effective decision making

• Monitor and control all cash and bank accounts of BMZ SK AND BN consortium project to ensure prudent operations. This will include ensuring that all monies transferred from Regional Office/HQ or any other place to the VSF G Country Office and consortium member.

• Manage annual audits and project specific audits; liaise with external auditors, tax consultants and Government Revenue Authorities.

• Ensure that all statutory and non-statutory deductions are made properly, promptly and are remitted to the respective authority as required by law.

• Responsible for setting up and maintaining budgets at the levels of Project, Program, and BMZ SK AND BN consortium project; maintain monthly management accounts and distribute information to appropriate managers, budget holders and Regional Office for the monitoring, management control and forecasting of all consortium members.

• Manage the payment process for goods and services required and received for the benefit of the organization and that such payments are properly analyzed and recorded in the relevant books of accounts and that the best terms are received.

• Ensure the completeness, accuracy and recording of all cash receipts by the BMZ SK AND BN consortium project.

• Responsible for the management, upgrading and security of the Financial Accounting Systems according to the VSF G accounting requirements. This includes verification of the accounting entries, updating the information in various currencies and ensuring reconciliation and backups.

• Represent VSFG within networks of the finance sector, and at other relevant forums as required.

• Design and deliver (periodic) capacity building training for BMZ SK AND BN consortium project program staff on finance matters in relation to specific donor contracts

• Provide advice and feedback to consortium coordinator on key project/team financial management issues.

• Conducts Financial Reviews of VSF G field operations and activities and report findings and recommendations to the Country Director and Management Team.

• Responsible for the financial assessment of partners, incorporate capacity building activities in project budgets and deliver capacity building programs to address the gaps

• Actively participate in donor liaison functions (regular meetings, expositions, events, outreach, etc.).

Financial Reporting:

• Responsible for the preparation of monthly, quarterly, annual and ad-hoc financial reports and accounts.

• Ensure that financial reports are timely and accurate and are in accordance with the International Accounting Standards and the INGO and donor requirements.

• Ensure that management and statutory reports are prepared, shared with the consortium coordinator/management team and submitted in a timely manner.

• Ensures that donor financial reports are prepared on a timely basis in accordance with the funding terms and conditions and audited where necessary

• Monitor and provide information and guidance to the consortium coordinator and consortium partner program staff on project expenditure and Donor reporting according to signed contractual obligations.

RiSK and BN Management:

• Prevent financial loss due to fraud or error by ensuring that assets are safeguarded and closely monitored and maintained through adequate internal control systems.

• Ensure adequate insurance of all Country Office premises, furniture, machinery, equipment and any other quantifiable assets.

• Ensure that the Country Office complies with all legal, regulatory, and audit requirements, including submitting accurate and timely relevant reports to relevant bodies as stipulated by law or agreements.

• Ensure safekeeping of all sensitive documents e.g. used cheque books/leaves, log books, LPO book etc.

• Responsible for maintenance of the financial records of the Country Office in cooperation with the International Finance Manager at Regional Office.

• Responsible for the prudent management of all credit control and financial management of personal loans, working float loans and advances to staff as well as informing the staff and their line managers on any balances outstanding.

• Provide details of the BMZ consortium project financial performance on a monthly basis and draw the attention of the management to any critical matters that may require attention.

• Bachelor degree in Accounting, Finance, Business Administration, or related field relevant to the position requirements. Master degree is preferable
• Minimum of 5 years of experience in financial management for consortium projects, of which at least two years were working in the field of international NGO.
• Experience with BMZ project accounting and reporting requirements and experience in creating, utilizing, and managing systems and staff that ensure compliance with those requirements.
• Experience managing small grants programs for local NGOs.
• Experience in budget monitoring and managing financial reporting requirements.
• Excellent oral and written communication SK and BNills in English; excellent demonstrated interpersonal, analytical, and negotiation SK and BNills.
• Knowledge of finance, accounting, budgeting, and cost control principles including Generally Accepted Accounting Principles. Knowledge of automated financial and accounting reporting systems

• Clearly state your contact address and telephone number
• Only short listed will be contacted
• Closing date is 30^th September 2021.
• Applicants are requested to submit applications and CVs and non-returnable photocopies of certificates to be addressed to: Labor office, Humanitarian Aid Commission (HAC), Eastern end of Gamhoriya Street
• Women are highly encouraged to apply for this position