UNITAMS will only accept properly completed and signed Personal History Form (P.11) received before closing date. Please submit your application on the attached P.11 ONLY.  Other UN P.11 formats, incomplete P.11, CV and Resume will not be accepted, nor will late submissions after closing date.

The selected candidate will be expected to deploy in time to commence work as soon as possible.

Applying to this job opening carries an expectation to accept the offer, if selected, subject to clearance of employment reference checks, security and medical.  The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. An impeccable record for integrity and professional ethical standards is essential.

This position is locally recruited open for Sudanese nationals only.

UNITAMS will not provide accommodation to locally recruited staff.

UNITAMS is equal employer for men and women. Female candidates are strongly encouraged to apply.

The position is located in the United Nations Integrated Transition Assistance Mission in Sudan (UNITAMS).  The position is based in Khartoum and is located in the Office of CMS/Aviation. The incumbent will report to the Air Operations Officer.

Responsibilities:

Within the delegated authority, the Air Operations Assistant will be responsible for the following duties:

• Provision of air transport services in support of activities of a field mission in accordance with the functional responsibilities of the Air Operations Centre (Unit), or Technical Compliance and Quality Assurance Unit, or Airfields/Air Terminals Unit.
• Development of inputs for the relevant aviation standard operating procedures.
• Development of inputs for aviation budget.
• Coordination with the host country civil and military aviation authorities
• Monitors that air operations are conducted in compliance with Air Tasking Orders (ATOs), Standard Operating Procedures (SOPs), UN directives, Department of Peacekeeping Operations (DPKO)/Department of Field Support (DFS) Aviation Manual, UN Aviation Standards for Peacekeeping and Humanitarian Air Transport Operations (UN AVSTADS), UN Aviation Safety Manual, ICAO standards and recommended practices and the host country's Aeronautical Information Publications (AIPs).
• Reviews and approves Air Mission Requests and ensures that the most suitable air asset(s) is/are assigned to a task to achieve the maximum safety, cost efficiency and effectiveness in the mission support.
• Verifies the daily projected Air Tasking Orders (ATOs) for conformance and compliance with the requested tasks,         resolves conflicting priorities and ensures that ATOs are published and communicated to all relevant elements in accordance with the established procedures and deadlines. Manages routine (regular passenger/cargo, logistics resupply) flights, special (casualty and medical evacuation, VIP) flights and military operational flights.
• Coordinates the integrated search and rescue operations for UN air assets and other aircraft upon request.
• Supervises timely coordination of diplomatic over flight/landing clearances, ground handling support and hotel accommodation/meal/transportation arrangements for aircrews.
• Monitors air carriers' and military aviation units’ conformance and compliance with the terms and conditions of the applicable long-term aircraft charter agreements and letters of assist.
• Provides recommendations to the Technical Compliance Officer on the necessity for extension or termination of civilian long-term aircraft charter agreements and military letters of assist in accordance with the established deadlines.
• Participates in the initial aircraft inspections conducted by the Mission Aviation Safety Officer and verifies that the agreed aircraft specifications are complied with.
• Initiates the quarterly civilian air operators’ performance evaluation reports, military letter of assist semi-annual performance evaluation reports and end-of-contract performance evaluation reports in accordance with the established deadlines.
• Monitors that applicable aircraft documentation/ certificate are valid and current.
• Monitors that agreed periods of aircraft non-availability due to maintenance and /or aircrew sickness are complied with, and valid maintenance/ medical release certificates are provided.
• Monitors that aircrew members posses’ valid licenses and certificates, and meet the requirements agreed in the applicable long-term aircraft charter agreements and letters of assist.
• Certifies monthly aircrew attendance records.
• Conducts internal audits in accordance with the approved unit’s/section’s Internal Audit Program and Internal Audit Plan.
• Conducts random checks and inspections of civilian air operators and military aviation units.
• Supervises the provision of reliable, cost effective and efficient ground handling support (including emergency crash and rescue support) to the air operations activities of a field mission.
• Supervises the Foreign Object Debris (FOD) activities at airfields and air terminals.
• Supervises the aviation security activities related to operations at airfields/air terminals used for UN air operations.
• Participates in the integrated search and rescue operations for the UN air assets and other aircraft upon request and coordinates the availability and operational readiness of the required personnel and equipment.
• Verifies that airfields/air terminals and landing sites are equipped for UN air operations in accordance with the requirements of the DPKO/DFS Aviation Manual and UN AVSTADS.
• Participates in the coordination of the aviation infrastructure rehabilitation projects with the civil and military aviation authorities of a host country.
• Participates in the development of technical specifications for goods and services, provides inputs to the responses to bids and technical evaluations to ensure that vendor’s proposals meet technical requirements.
• Participates in the coordination of the requisition process with purchasing authorities.
• Monitors contracts for the provision of ground handling support and participates in the evaluation of vendor's performance in coordination with the Contracts Management Unit and/or the Procurement Section.
• Conducts inventories and physical annual checks of relevant aviation equipment
• Conducts the aviation risk management for UN aviation activities in accordance with the established procedures.
• Monitors utilization of UN air assets and analyzes the statistical data obtained.
• Monitors that electronic database are maintained in accordance with the established procedures and deadlines.
• Briefs aircrews on UN policies, aviation safety requirements and the latest applicable aviation standard operating procedures.
• Monitors that appropriate reference documents are current, readily available and accessible to all aircrew members and aviation personnel.
• Analyzes, in coordination with the Aviation Safety Unit/Section, the aviation safety reports, identifies necessary corrective and preventive measures and informs the Officer on the required actions.
• Liaises with other UN units/sections, non-government and government organizations and intergovernmental agencies on aviation matters.
• Participates in the development of the standard operating procedures for the related aviation processes.
• Participates in the development of budget proposals for the mission's air transport operations.
• Participates in the development of the detailed Mission's Statement of Requirements to UNHQ for aircraft acquisition.
• Provides inputs to the responses to UNHQ during aircraft technical evaluations to ensure that vendor’s proposals meet technical requirements.
• Participates in the preparation of operational plans, performance reports, and responses to internal and external audit observations.
• Performs other related duties as required

Education: An advanced university degree (Master’s degree or equivalent) in Air Transportation/Aviation Management, Air Traffic Management, Aviation Safety Management, Aeronautical/Aerodrome Engineering, or graduation from an equivalent military educational establishment is required.  A first level university degree with a relevant combination of education, professional training, certification in air transport operations, and two (2) additional years of work experience in air transport related occupation, may be accepted in lieu of the advanced university degree.

Work Experience:

A minimum of two (2) years of progressively responsible experience in air transport operations or aviation safety on a position directly related to the coordination of air transport operations in the national or international environment is required.

Experience in the safety and quality management is desirable. Knowledge of UN financial regulations and rules is desirable. Experience in the use of ICAO standards and recommended practices is desirable. Experience in international operations in a post conflict environment is desirable.

​Languages: English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Fluency in Arabic is required.  

UN CORE VALUES AND COMPETENCIES

Professionalism: Shows persistence when faced with difficult problems or challenges. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation: Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Assessment:

Evaluation of qualified candidates may include a written assessment followed by a competency-based interview.

APPLICATION PROCESS:

• Applicants must accurately complete, update, sign and date the attached United Nations Personal History form (P.11 ONLY and forward the duly completed signed P.11 by e-mail to:unitamsrecruitment@un.org
• Applicants should COPY UNITAMS-JO-Khartoum-2021-51–Associate Air Operations Officer in the SUBJECT line of the email when submitting their signed P.11 form. UNITAMS will not consider any applications which are not received directly in the VA mailbox. Other UN P.11 formats and incomplete P.11 will not be accepted.
• Please note that any information provided on the P.11 form will be considered binding.
• The selected candidates will be subject to a reference checks to verify the accuracy of the information provided in the P.11 form.
• Only applicants who are short-listed will receive an acknowledgement within two weeks from the deadline indicated on the VA.

Qualified female candidates are highly encouraged to apply.

 Download UNITAMS P11 Supplementary Sheet