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Project Manager, BHA Blue Nile Response Program
World Vision International

 

 


 No. of Post: 1
 Duty Station: Blue Nile State
 Closing Date: 30 June 2021
 
 Background:

World Vision is an international Christian humanitarian organization founded in 1950 with operations in nearly 100 countries worldwide. In Sudan, World Vision has programs in Darfur, Blue Nile, East Darfur, South Kordofan & Khartoum states. Our interventions are in early childhood education, health and nutrition, income generation and sustainable livelihoods. We serve all people regardless of religion, race, ethnicity, or gender.

World Vision Blue Nile State seeking to recruit qualified Project Manager, BHA Blue Nile Response Program based in Blue Nile State.

PURPOSE OF POSITION

The Project Manager is overall responsible for managing the implementation of the BHA, Blue Nile Flood Response with Multi-Purpose Cash (MPC), Health, and Water, Sanitation and Hygiene (WASH) program activities. The role will the program baseline survey, the engagement with the main stakeholders on the startup, the program implementation, the mid-term review, final evaluation and project closure activities, responding to the needs of the flood affected vulnerable communities.

The Project Manager will oversee the engagement with Grants Acquisition Management Unit/World Vision US, the Technical Lead for MEAL, Cash Transfers Assistance, WASH and Health and Coordinating Manager for BHA to ensure the program goals are achieved. The Project Manager will also oversee the recruitment of the project staff and all the financial management related activities ensuring the expenses incurred are according to the BHA, donor agreement.

 
 
 Duties and responsibilities:

MAJOR RESPONSIBILITIES

% Time

Major Activities

End Results Expected

40%

Technical Implementation & Compliance

  • Supporting the Project team in the implementation of the major activities for the BHA Flood Response Program ensuring the laid output and outcomes are achieved.
  • Will lead the registration and distribution the Multi-Purpose Cash activities, further supporting the team in setting up the Last Mile Mobile Solution and Cash Assistance Tracking System.
  • Will lead the negotiation and agreement with the Financial Service institution contracted to carry the cash distribution activities.
  • The Project Manager will manage the implementation of the WASH activities to ensure the projects provides timely, sustainable, and equitable access to safe WASH services, and through pairing WASH programming with Health and Nutrition interventions, WASH sector activities aims to end the cycle of diarrheal diseases and control health outbreaks.
  • The Project Manager will also lead the Health systems strengthening to promote community-based prevention and control of infectious diseases, especially for flood-related childhood illnesses, will work to improve community health outcomes. 

 

 

 

Improved donor confidence on WV implementation of program according to agreed standards and requirements

20%

Donor/WV Program Reporting

  • The Project Manager will develop the monthly and quarterly donor reports  reports, further ensuring the reports are shared by Grants Acquisition Management team and WVUS as per the indicated dates for submission
  • On a monthly basis the Project Manager will work closely with the Cash Assistance Technical Team Lead to ensure the Cash Transfers Report are uploaded on the Disaster Grants Database and all the corresponding cash reports including successes stories are uploaded according to the standards
  • On a weekly basis, the Project Manager will work with the State Program Manager to contribute to the weekly internal reporting required
  • In collaboration with GAM maintain a calendar checklist of the required quarterly, semi-annual, annual, project closure reports, ensuring the reviews are conducted on time, the quality of reporting is enhanced and the reports are shared as per the donor/WV agreements

 

 

Improved reporting and donor compliance on the reporting regulations

 

 

20%

Monitoring, Evaluation, Accountability and Learning

  • Working closely with the Program Quality Unit, the MEAL Manager and Technical Leads, the Project Manager will ensure that a Baseline Survey is conducted for the Program as per the agreed terms of the project.
  • The Project Managers will also ensure that Onsite Distribution Monitoring, Post Distribution Monitoring, Market Assessment systems are conducted as per the agreement and input from the Technical Leads.
  • For Multi-Purpose Cash during the registration, verification and cash distribution, a Complaints Help Desk will be set to record and response to Complaints. The Project Manager will also ensure the Field team have drafted information about the project (Information provision) to be shared with the beneficiaries

 

 

 

Quality programming informed by the results of the assessments/monitoring/evaluation and learnings conducted

 

 

15%

 

Financial Management

  • In close collaboration with Finance, lead the review on the financial report on a monthly basis.
  • Lead and approve the project expenses and any Purchase Requisition according to the Donor signed agreements.  Where the Project Manager is not sure consult the Finance and GAM before any expenses are incurred.
  • Support the Finance Team in the production of the financial reports are per the donor/WV standards

 

Reduced over/under expenditure. Increased funding for the programs to achieve program objectives contributing to overall WV goals

 

5%

Cluster Engagement and WV engagement

  • Participate in the State Level Cash Working Group, Health, WASH Cluster Meeting  
  • Joining hands with GAM/Operations participate in donor meeting at National Level and also participation in donor visits ate field level
  • Participate in Regional assignments for the Sector, monthly Food Assistance Meetings, Quarterly Food Assistance Community of Practice and other Global Cash/Food Assistance

 

Improved knowledge of cluster priorities and mapping

 

5%

 

 

 

 

 

People Management

  • Participate in recruitment and selection for the project
  • Work on staff development plans, provide timely feedback, support and motivate staff to improve performance.
  • Conduct performance appraisals, maintain employee files, create job descriptions, and maintain performance standards for all employees in the commodities department.

 

Improved employee performance and contribution to overall program goal

 
 
 Minimum Qualification, Skills and Experience Required:

 

  1. First Degree/Higher Diploma in Developmental Studies, Disaster Management, Health, Nutrition, Business Administration, or any relevant Social Sciences is required.
  2. Formal training in Cash and Food, WASH, Health Nutrition related systems strongly preferred, knowledge of cash, food assistance donors and regulations ( WFP, BHA, UNICEF)
  3. More than 5 years of experience in emergency response, development programming, and/or fragile contexts and preferably, work within World Vision. Experience in setting up and operationalizing cash/health or WASH programs
  4. Requires ability to write, well analyze, and express ideas in a sensitive manner within the context of a humanitarian approach.
  5. Knowledge of the sphere standards, Code of Conduct for Red cross/Red Crescent, Humanitarian Accountability Partnerships (HAPI) and other international humanitarian standards.  
  6. Ability to effectively develop rapport and relate to donors, NGO’s, Counterparts and government authorities or agencies.
  7. Excellent presentation skills.
  8. Fluency in written and spoken English required.
  9. Experience in supervising staff and conducting capacity building workshops. 
  10. Ability to solve problems and prioritize many demands without losing focus.

Additional

 

  1. 3-5 years’ experience as a Cash/Programs Officer or Coordinator for a Health, WASH programs
  2. Very strong organizational, management and negotiation skills
  3. Demonstrates well-developed interpersonal skills
  4. Must possess sound people management skills and effective cross-cultural / pluralistic context capabilities.

​License, registration, or certification required to perform this position:

  1. Fluency in written and spoken English.
  2. Fluency in Arabic required

Work Environment:

 

The position requires ability and willingness to travel domestically.

 

 

WORKING RELATIONSHIPS

List and describe all contacts (do not include your direct supervisor or subordinates) required in order to efficiently accomplish this position. Begin with the most important contacts. Be specific (e.g. UN leaders, strategic directors or subject matter experts from other NGOs, or other technical specialists from key arenas, etc.)

 

Contact

(within WV or outside WV)

Reason for Contact

Frequency of Contact

(Daily, Weekly, Monthly)

Ministry Quality/GAM
  • Update on program implementation
  • Feedback on implementation, donor meeting,
  • Engagement on new program strategies

-Almost on weekly basis

 

 

 

 

 

People and Culture Unit/Finance
  • Recruitment and Selection
  • Staff appraisal
  • Monthly review of the Program budgets

On weekly and monthly basis

Technical Team Lead (Cash Transfers, Health and WASH)

Sharing information on major issues on program implementation and new initiatives, donor reporting

Daily

Weekly and monthly

Other Program Managers

Integrated programming approach, sharing areas of coordination, successes, learning

Daily, weekly, monthly

Support Offices (WVUS)

Engagement on Program Implementation supported by GAM

Weekly

 

 

FREEDOM TO ACT

 

Describe decision-making responsibilities this position may have that do not require prior approval. Specify what actions are necessary in order to facilitate the completion of the specific tasks and how it is reviewed.

  • Approval of recruitment of the Program staff
  • Approval of project budget
  •  


Describe any decision making referred to higher authority or that are controlled by policy.  Indicate how assignment is given, by what method (verbal or written), by whom, how often, how work is evaluated, and type of guidance available.

  • Staff management – recruitment, hiring and transfers
  • Authority to speak to the media
  • Decision to hire additional staff to the department.
  • Termination of staff contracts
  • Changes in programming areas and anything not approved in the proposal
  • Decisions regarding outcomes of financial audits
  • Decisions that may affect World Vision’s relationship with the government or local authorities

All applications should be submitted to Labour Office HAC not later than June 28th 2021.







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