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Finance Assisstant{Scanning}
International Medical Corps

International Medical Corps is a global, nonprofit, humanitarian aid organization dedicated to saving lives and relieving suffering by providing emergency medical services, as well as healthcare training and development programs, to those affected by disaster, disease or conflict

 


 No. of Post: 2
 Duty Station: Khartoum
 Duration: 6 Months Renewable
 Closing Date: 23 June 2021

 
 Background:

The Finance assistant works under the guidance and supervision of the Senior Finance officer and is responsible for Monthly Scanning of finance vouchers/documents.

uploading Monthly scanning in HQ shared file, keeping finance vouchers/ files in archives and receiving vouchers and finance documents from the field sites.



 
 Duties and responsibilities:

  •  Follow up with the Field Finance officers and ensure all the Monthly finance vouchers with complete back up arrive on time in Khartoum.
  •  Check and ensure complete supporting documents are supporting vouchers before scanning monthly vouchers and uploading scanning on shared drive.
  • Ensure all invoices are stamped with PAID stamp before scanning.
  •  Ensure the monthly scanning is complete and Monthly Scanning check off list is done and reviewed before uploading monthly scanning on shared drive
  • To keep back up all the monthly scanning in an external hard drive and ensure such back up hard drive is safely kept in a safe and secure environment.
  •  Follow up on any missing documents with the relevant departments and report back to supervisor
  •  Under the Guidance of supervisor or and colleagues, help in getting the required audit paper work / and schedules.
  • Collect all quarterly/ semi-annual /annual audit schedules such as authorized signatories, signed conflict of interest disclosure forms are signed, scanned and shared with HQ internal audit department.
  • Cooperate with the rest of the Staff in ensuring smooth working environment, giving support where needed within the department.
  • To be in-charge of arranging files in the finance archives and any other location where finance files and vouchers are kept.
  •  With the support of the supervisor and other finance staff be responsible for keeping a list of all files available in the finance files archives and ensure it is regularly updated.
  • Work on file indexing system and ensure such indexing system is well kept for ease of reference.
  •  Be in-charge of keeping vouchers removed from files acknowledgement receipt showing who took the voucher and when it will be returned and ensure all vouchers taken out of files either for internal and external audit are returned back to their original files.
  • Step in for Finance assistant – Cashier whenever the Finance assistant – Cashier is away on leave or protracted absence from work.
  • To meet all deadlines for all given tasks as set by your supervisor.
  •  Respect IMC safety and security regulations especially confidentiality in dealing with cash / records.
  •  Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.
  •  Any other duties related to this function as may be assigned from time to time by his/her supervisor.

 
 Minimum Qualification, Skills and Experience Required:

  • Fresh graduate with Associated University degree especially Degree or Advance Diploma in Finance/Accounting or Business Administration.
  •  Fluent in both written and spoken Arabic and English languages.
  •  Knowledge in Standard computer and IT skills in using MS Word, MS Excel, MS Outlook, PDF adobe, email and internet.
  •  Ability to cope with stressful situations.
  •  Ability to read, analyze and interpret, technical and non-technical English language
  •  Excellent organizational and time management skills with the ability to prioritize tasks.
  •  Flexibility, adaptability and capacity to function as a team.
  •  Good communications skills

Salary and Benefits:-

 International Medical Corps (IMC) offers a very competitive salary and benefit to its employees.

The employee shall receive a monthly gross salary of USD 308.

 Additionally IMC offers different package of allowances including 21 USD as medical allowance per month.

IMC also pays one month basic salary as bonus once every year during Ramadan month {Eid Alfitr}.

How to Apply:

 Applicants must submit their applications, C.V, ALL qualifications & experience certificates, nationality card, birth certificate, and (3) references {one of the referees must be the current or most recent line manager} to Sudanjob website .

• International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please notify International Medical Corps at report@InternationalMedicalCorps.org.









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