- Job closed -


Finance & Admin. Officer
GIZ

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

GIZ assists the German Government in achieving its objectives in the field of international cooperation. GIZ offers demand-driven, tailor-made and effective services for sustainable development worldwide. Our actions are guided by the principles of sustainability. We advocate for human rights, equal opportunities and integrity, and we promote market-oriented, ecological and social economic development.

 


 Supervisor: Senior Finance Manager
 No. of Post: 1
 Duty Station: Khartoum
 Closing Date: 19 May 2021

 
 Background:

Structural Strengthening of Employment Promotion & Vocational Training in Sudan, is a project commissioned by theFederal Ministry for Economic Cooperation and Development (BMZ)  implementing projectswith the coordination of Ministry of Labourand Ministry of Finance & Economic Planning as political partners focusing on sustainable development & economic growth. The project shall strengthen the capacities of its partners and subordinate institutions for coordination of employment promotion vocational training in line with the needs of the private sector in the fields of labour market monitoring, social dialogue as well as the participative vocational training through improving service provision of selected business membership organizations, youth, and women associations.Among other support, the project shall put its focus on the improvement of “entrepreneurial ecosystem” by establishing a start-up centre with attached workshops serving young women and men with vocational training background.

 

In this context, the project is currently looking for creative and self-motivated candidate to fill the position of Finance and Administrative officer to ensure that financial systems are maintained accurately and efficiently compliant with the relevant regulatory and legal requirements in Khartoum



 
 Duties and responsibilities:

  1. Responsibilities
  • Support on Finance & Administrative services of the Projectin Khartoum and other duty stations in coordination with the existing PROJECTstructures.
  • Meets the Project Finance and Administration needs with a minimum intervention
  • Adhere to the GIZ financial management & accounting procedures, respect code of conduct, ensure confidentialities and compliance.
  • Adhere to the local governing laws of Sudan and implementing partner rules and policies
  • Work closely with all PROJECT relevant staff as required
  • Ensures his/her accountabilities and responsibility as finance & administration officer effectively
  • Works as alternate in the absence of to the Administrative officer. 

 

  1. Tasks

 

Coordination

  • Works closely with GIZ Country office and other duty stations to fulfill the needs of services effectively
  • Effectively prioritize tasks and ensures that information is exchanged between Country office, project staff, partners, and other institutions
  • Coordinate with implementing partners and communicate on their needs and requirements.
  • Attend weekly team members meetings regularly and prepares and organises internal meetings
  • Acquire good communication and information flow within the project

 

 

Administration:

  • Work closely with the Admin and finance manager and other management staff on organising administrative and logistical aspects of project activities (meetings, workshops etc.).
  • Travel arrangements for personnel, groups and other GIZ partners, including scheduling flights and ground transportation, booking accommodations, and handling any other trip-related tasks.
  • coordinates with the GIZ office on the mode of service delivery.
  • ensures that computers and software function properly.
  • monitors the availability of accessories and stocks and carries out procurement in accordance with guidelines.
  • Shall be responsible for filing documents in reference files or in MS Teams in line with GIZ’s filing rules.
  • manages confidential files, specifically in the areas of personnel and finance.
  • Ensure the management of assets and inventory recode keeping with the applicable software.
  • Ensure GIZ HR policies and requirements effectively.
  • Request all PROJECT office running, and consumables are available, stored and recorded.
  • Adhere to GIZ Standard Operations manual (SOP) related to administration.

 

Finance and accounting

  • Ensure GIZ financial management procedures are adhered
  • Ensure accurate recording of financial transactions in accordance to Generally Accepted Accounting Principles (GAAP) and GIZ rules and process on accounting practice.
  • Takes the responsibility of cash and bank accounts recode on daily bases with the available GIZ accounting software. 
  • Ensures cash, bank and advance reconcile on daily bases.
  • Carryout invoices are counter-checked, supporting documents are complete.
  • Ensures that GIZ validation stamp is completely signed by responsible authorized members of GIZ office.
  • Carryout cash count on weekly bases as per the cash management instructions
  • Carryout the weekly and monthly exports and submission of vouchers to the responsible accounting officer in GIZ Country Office.
  • Ensure regular follow up on open accounts and settlements accordingly.
  • Coordinate in preparations of monthly C files for SDG and USD journals of GIZ office and provide scanned documents from C files to GIZ-CO when necessary.
  • Carries out the cash count and perform the reconciliation of bank book as per the GIZ cash management procedures.
  • Support in providing all the necessary financial documents during internal Audit.
  • Takes over other finance tasks assigned by his line manager.

 

Other duties/additional tasks

  • photocopies and scans documents as needed
  • reports without delay to the person responsible for accounting on all problems in financial administration and compliance with rules
  • is responsible for filing financial administration documents and treating information confidentially
  • performs other duties and tasks at the request of management

 
 Minimum Qualification, Skills and Experience Required:

Professional experience

  • Education: University degree in accounting or Business Administration or similar area
  • Experience: Minimum of 1-3 years of relevant occupational experience in accounting skills, journal entries, cash, bank, asset management’s and administrative skills are required.
  • Experience with GIZ finance and administration roles or with international development organization or institutions are preferred.
  • Experience with independent execution of tasks according to existing planning and consultation with supervisor and colleagues preferred.
  • Constructive and creative thinking, sometimes also conceptual initiative.
  • Being acquainted with administrative procedures in government and administrative offices is an advantage.
  • Above average academic Arabic and fluent English language proficiencies are mandatory (written and spoken).

 

Other knowledge, additional competencies

  • Good knowledge of accounting software, experience in IT technology, email, internet, and computer applications (MS Office)
  • German language skills are an advantage
  • Team player, proactive and responsible personality, innovative and flexible.
  • Ability to travel in Sudan and abroad for limited periods

Women and people with physical disability are highly encouraged to apply


Please submit the following documents through Sudanjob.net in soft copy:

  • In English CV
  • Motivation letter

 

 

 








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