COUNTRY PROGRAM MISSION:

The Alight Sudan Program started in 2004 in response to the emergency needs of some 600,000 war-affected IDPs and host populations in the Tulus and Gereida corridors in South Darfur. In 2014, Alight expanded services into underserved villages in the East Darfur, and more recently in Kassala state, East of Sudan. The overall aim of the program is to improve the well-being of the target populations by addressing their immediate humanitarian needs and contributing to long-term community stabilization

PRIMARY PURPOSE OF THE POSITION:

The LogisticsAssistant (LA) will perform and apply appropriate processes, procedures and policies that support the efficient and effective supply chain and procurement services.The Logistics Assistant (LA) will report to the Logistics Officer (LO)

Building a shared organization takes time and intention. We will always be becoming Alight, which means your work will evolve as well. For now, here’s how you could anticipate spending your time: 

• Manage and maintain the in-house procurement monitoring and tracking tool to equip the program with the necessary information for strategic decision making
• Perform administrative procurement activities in a timely and efficient manner, to support the Alight program in the purchase of goods and services for efficient field operations and achieving value for money.
• Provide input to the updating of the procurement databases and records, to ensure accuracy and organization of information, and its availability and accessibility for others
• Ensure compliance with Alight policies and procedures, as well as donor and government regulations
• Compile all necessary documents for the procurement file and prepare payment requests upon receipt of vendors’ invoice; escalate non-compliance in documentation to the Logistics Officer
• Document any delivery deficiencies or discrepancies when informed by the requestors/follow up with the vendor to ensure corrective actions take place
• Coordinate with the Logistics Officer and Finance Department to ensure that payments are processed in a timely manner as per the Purchase Order or contract terms
• Maintain a filing system for procurement files categorize by project/Bid and year and ensure electronic copies are stored properly
• Support the Logistics Officer in preparing periodic reporting requirements
• Perform any reasonable activity assigned by the Procurement Officer or other Senior Manager

• Secondary school education with an paraprofessional training or certification in other related field preferred
• Continuous education and specialized trainings in procurement and/or logistics management
• Minimum 2 years’ experience of procurement operations; with working experience in a humanitarian or development INGO preferred
• Experience working on procurement activities including conducting analyses and developing reports
• Good experience and technical skills in supply chain management and asset management
• Experience working with suppliers or other third parties on a daily basis
• Knowledge of donor’s procurement policies (US Gov, UNHCR etc.)
• Ability to communicate in spoken and written English with aptitude in reporting are mandatory

KEY BEHAVIORS & ABILITIES:

• Self-motivated and client-orientated with a strong sense of personal ethic, integrity and a big appetite for quality improvement and accountability to improve stewardship of Alight’s resources
• Strong interpersonal and intercultural skills with ability to build and maintain strong relationships and trust among stakeholders
• High level of flexibility and tolerance to ambiguity
• Ability to work under pressure and adapt to situations as required due to changes on the ground
• Keen eye for detail
• Capacity to think ahead and highlight areas of risk and concern
• Excellent communication skills with a strong sense of diplomacy
• Ability to work in a sensitive, multi-cultural context as a respectful team player and manager
• Demonstrate commitment to Alight’s core values and policies

We are on a journey to build Alight, a new platform of amazing people and organizations providing lifesaving services and creating breakthrough solutions for and with the displaced. WeAreAlight.org
 

Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.  Alight complies with all applicable laws governing nondiscrimination in employment.