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Logistics Officer - Gedaref
Alight

Alight came to Sudan in 2004 as one of the first humanitarian responders to the emergency needs of some 500,000 war-affected IDPs and host populations in the Tulus and Gereida corridors in South Darfur. In 2014, Alight expanded services its reach to include East Darfur. Today, Alight serves displaced populations and host communities in Kassala, Gedaref, West Kordofan, and East and South Darfur states. Alight provides lifesaving humanitarian action, recovery, and development services in these five states, with a country office based in Khartoum.

Field offices in Kassala, Gedaref, Nyala, El Daein,serve as the key state hubs for program delivery. Alight’s staff is more than 99 percent Sudanese, with nearly 800 full-time staff joined by over 400 incentive and community health and protection workers in delivering lifesaving programs and durable solutions in Sudan.

Alight is registered in Sudan and works closely with Federal and State Line Ministries to carry out its humanitarian and development mandates.

 


 SUPERVISORY CAPACITY: Logistics Assistant
 Supervisor: State Program Manager
 No. of Post: 1
 Duty Station: Gedaref
 Duration: Full time (until December 2021, with possible extension)
 Closing Date: 30 April 2021

 
 Background:

COUNTRY PROGRAM MISSION:

The Alight Sudan Program started in 2004 in response to the emergency needs of some 600,000 war-affected IDPs and host populations in the Tulus and Gereida corridors in South Darfur. In 2014, Alight expanded services into underserved villages in the East Darfur, and more recently in Kassala state, East of Sudan. The overall aim of the program is to improve the well-being of the target populations by addressing their immediate humanitarian needs and contributing to long-term community stabilization



 
 Duties and responsibilities:

PRIMARY PURPOSE OF THE POSITION:

The Logistics Officer (LO) will lead a comprehensive range of Logistics and general supply chain support activities, performing research and analysis, and providing recommendations to support the efficient and effective procurement services in the Alight Sudan program. The Logistics Officer (LO) will work towards delivery and continuous improvement of the performance of all logistics and supply chain functions to achieve better service delivery and cost-effectiveness.

 

The LO will report to the State Program manager (SPM) and directly supervise the logistics Assistant and also provide technical support and capacity building to logistics focal points based in the field office

 

Building a shared organization takes time and intention. We will always be becoming Alight, which means your work will evolve as well. For now, here’s how you could anticipate spending your time: 

 

  • Ensure that field monthly and quarterly procurement plans are developed, submitted, and within budget limits and compliant with donor requirements.
  • Coordinate regular market assessments to ensure accurate knowledge of local market prices for most common goods and services and maintain a local supplier’s database
  • Identify, assess and recommend potential suppliers and ensure necessary information is available to support the selection of suppliers while ensuring standard processes are followed.
  • Contribute to negotiations with new suppliers on terms and conditions of orders, with guidance from the Supply Chain Coordinator, in order to ensure Alight obtains the best terms and lowest costs
  • Build and maintain constructive and ethical business relationship with suppliers and private sector’s operators
  • Providing guidance, advice, support and training to the field team and program staff to ensure procurement processes are effective, efficient, and ethical and provide the best possible value to the office;
  • Provide procurement services, including but not limited to, procuring goods and services in accordance with Alight Procurement policies and standards
  • Assist the requestors to identify their needs in order to make the most efficient and effective procurement process based on established policies, practices, and experience.
  • Compile data, prepare and distribute documents to support successful procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), ensuring standard processes are followed
  • Review, amend and prioritize purchase requests and provide recommendations to requesters, to support the procurement of goods and services, at competitive quality and value for Alight
  • Prepare monthly status reports on procurement, assets, contractor database and payments;
  • Submitting a weekly procurement tracking tool for all the procurement requests under all grants to provide the status for each procurement request, as well as the vendors contracted for each procurement request and the delivery time for each.
  • Monitor the progress of contractual agreements, reviews and process invoices for payment, resolves any problems that arise, performs post contract evaluations, creates and maintains procurement records.
  • Follow standard emergency response practices to support Alight to quickly respond and deploy emergency supplies and needed resources to affected areas in case of crisis
  • Perform any other duties assigned by the supervisor, or any other ALIGHT Senior Manager.

 
 Minimum Qualification, Skills and Experience Required:

  • Bachelor’s degree in Logistics Management, Operations Management, Business Administration, Supply Chain Management, Humanitarian Logistics, or other related field required, with additional relevant work experience
  • Professional certifications such as CIPS, CPP CSCP preferred
  • Demonstrated continuous education and specialized trainings in procurement and logistics management
  • Has at least five (5) years of work experience including 3 years’ experience in key positions in procurement or operations, with experience working for a reputable and large humanitarian or development INGO preferred
  • Demonstrated ability and technical skills in supply chain and asset management
  • Proven skills and knowledge in the design and use of Information Management Systems (IMS)
  • Knowledge of donor’s procurement policies (US Gov, UNHCR etc.)
  • Computer literacy skills with Microsoft application packages
  • Experience working on procurement activities including purchasing, vendor research, etc.
  • Experience coordinating with suppliers (e.g. retailers, wholesalers and traders)
  • Experience supervising staff desired
  • Ability to communicate in spoken and written English with aptitude in reporting are mandatory

 

KEY BEHAVIORS & ABILITIES:

  • Self-motivated, client orientated individual with a strong sense of personal ethic, integrity and a big appetite for quality improvement and accountability to improve stewardship of Alight’s resources
  • Strong interpersonal and intercultural skills with ability to build and maintain strong relationships and trust among stakeholders
  • High level of flexibility and tolerance to ambiguity
  • Ability to work under pressure and adapt to situations as required due to changes on the ground
  • Self-starter who takes direction well, but also works independently
  • Keen eye for detail
  • Capacity to think ahead and highlight areas of risk and concern
  • Excellent communication skills with a strong sense of diplomacy
  • Ability to work in a sensitive, multi-cultural context as a respectful team player and manager
  • Demonstrate commitment to Alight’s core values and policies
  • Ability and willingness to travel and spend long periods of time in remote field areas, up to 25%

IMPORTANT

All interested candidates are requested to upload their application letters, updated CV, educational qualifications certificates, training, experience certificates and birth certificates/ national ID document sudanjob.net.  Only shortlisted candidates will be contacted for the written test and interview

Female candidates are encouraged to apply.

 



We are on a journey to build Alight, a new platform of amazing people and organizations providing lifesaving services and creating breakthrough solutions for and with the displaced. WeAreAlight.org
 

Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.  Alight complies with all applicable laws governing nondiscrimination in employment.

 








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