JOB PURPOSE

To coordinate receipt/dispatch and verification of commodities in order to maximise quality of warehouse operations and mitigate losses, and ensure implementation of the best storage management practices and compliance with WFP warehouse guidelines and standards.

KEY ACCOUNTABILITIES  

1. Coordinate and/or receive/dispatch commodities including transshipment (truck to truck) against official approved documentation (e.g. waybills and/or delivery notes) ensuring accuracy in physical count of commodities including the quality in compliance with the established standards.
2. Review, verify and sign off warehouse and transport documents, and ensure accurate maintenance of confidential files and warehouse transaction records to enable immediate reporting on commodity movements in line with the corporate requirements.

3. Perform duties related to updating the  Logistics Execution Support System (LESS) with efficiency, accuracy and in adherence to deadlines.

4. Ensure that stocks are represented in the LESS system are up-to-date and that any discrepancies are investigated and reconciled in a timely manner.

5.  Conduct daily warehouse closing reconciliation and accurate inventory checks supporting internal control systems in compliance with the warehouse management requirements.
6. Perform daily inspections and prepare reports on the quantity and quality of the commodities received/dispatched and handled, detect promptly and analyse reasons for stock discrepancies/damages, investigate missing quantity and prepare warehouse loss reports recommending appropriate solutions, to enable informed decision-making.
7. Support regular physical stock inventory exercise, to ensure compliance with IPSAS and standard business requirements.
8. Implement appropriate measures to safeguard food and non-food commodities, to ensure quality control using standard preventive measures in line with WFP established procedures.
9. Monitor condition of the warehouse and commodities and take appropriate actions, to support efficient warehouse space-planning and well-organized commodity storage following WFP warehouse standards.
10. Provide supervision, guidance and on-the-job training to warehouse staff supporting their development and high performance.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in area irelated to logistics, warehouse managment, storekeeping is an advantage.

Experience: At least four years of experience as a storekeeper or warehouse assistant in a very busy warehousing environment?

Language: Fluency in English and Arabic. 

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience using logistics databases to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience analysing data (on commodities, funds, etc.) and drafting reports.
• Experience in measuring service providers’ performance against set KPIs.
• Experience in assisting the preparation of contract documentation.
• Experience in providing technical business support in corporate systems.

HOW TO APPLY:

To apply, please create a personal account and fill out the profile form with your personal information at http://www1.wfp.org/careers/job-openings. If you are an internal applicant, apply through your E-Recruitment profile.

In the application form, ensure filling the mandatory sections, attaching your up-to-date CV, answering the pre-screening questions and agreeing on the legal statement before submitting your application.

Selection of staff is made on a

competitive basis on account of potential and performance. All applicants will undergo a rigorous process which includes screening against job requirements, a technical test, and a panel interview.

TALENTED WOMEN ARE ENCOURAGED TO APPLY

We look for applicants with the highest integrity and professionalism who share our humanitarian values. We commit to promote diversity, gender parity and equality between men and women.

WFP strives to build a work environment that is safe and respectful, and free of sexual harassment and abuse of authority. We believe in open communication, and every individual at WFP is treated with respect regardless of gender, age, ethnicity, religious and political beliefs, etc.

In this pursuit, WFP assists women to balance work exigencies with personal and family responsibilities by providing an attractive compensation package, including fully paid maternity leave for 16 weeks, breastfeeding time off, and the possibility to avail of flexible working arrangements. Also, we endeavor to provide our staff, women, and men, with training and professional career development.

Closing date: 27 April 2021

• Female applicants are strongly encouraged to apply.
• WFP has zero-tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
• This position is open ONLY to Sudanese nationals or those authorized to live and work in Sudan according to Sudanese regulations. Applicants who do not meet this criterion will not be considered for this position.
• WFP does not charge any fees at any stage of its recruitment process.
• CANDIDATES ARE ADVISED TO ATTACH BOTH A COVER LETTER AND AN UPDATED CV OR UNP11 FORM. PLEASE ENSURE THAT YOUR CV OR P11 IS UPDATED