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Senior Supply Assistant/ UNOPS Contract-Khartoum
UNHCR

The United Nations High Commissioner for Refugees is seeking for qualified candidate to fill the following post:
 


 Type of Contract: UNOPS Individual Contractor
 Section/Unit: Supply
 Grade Level: LICA 5
 Duty Station: Khartoum
 Duration: Till 31/12/2021 With Possibility of extension
 Closing Date: 03 May 2021

 
 Background:

The Senior Supply Assistant provides supply support to all activities pertaining to the supply chain function including planning, sourcing & procurement, transport, shipping, customs clearance, warehousing, assets & fleet management and monitoring within the area of responsibility (AoR).

 

The incumbent is supervised by a higher level supply position and receives regular guidance and instructions from the supervisor on successive steps. S/he works independently on routine tasks while follows instructions of the supervisor on more complex issues. The incumbent may have contacts on a working level on specific issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate performing the supply function. The duty of the incumbent is to support the management of material resources within the geographical area covered while exercising efficiency in the use of those resources.

 

Operational Context

 

Sudan Operation has a complex inventory management setup which requires attention to details and therefore the candidates competing for the position must have good knowledge and demonstrated experience in Inventory management. The operation is currently maintaining 9 warehouses in the country. The incumbent in addition to the performance of regular supply functions will be required to manage the stocks in Khartoum and will be required to serve as a focal point coordinating with the field locations on issues pertaining inventory management.

 

Additional qualification in the area of supply chain management will be considered as a PLUS. This may include (but is not limited to) CIPS, and/or other specialized trainings.  

 



 
 Duties and responsibilities:

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

 

  1. Duties

 

  • In compliance with supply chain rules and procedures, support the related supply activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to persons of concern.
  • Apply UNHCR's sourcing & procurement strategy when planning for purchase of important commodities and services.
  • Initiate custom clearance of consignments, draft exemption requests, and liaise with local agents.
  • Support warehouse management, and assist with planning of goods & services deliveries, and provide information on the status of requests and the availability of items in the supply chain.
  • Maintain accurate and comprehensive records on supply activities and provide reports and updates periodically, and on request.
  • Examine purchase requests to ensure conformity and liaise with requesters.
  • Prepare quotation requests and tenders, produce bid-tabulations from tenders and prepare Purchase Orders for approval.
  • Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services.
  • Provide information on all procurement activities within the AoR.
  • Produce standard asset management reports and other asset information, periodically and when requested.
  • Maintain accurate data in all relevant business systems. Compile statistical information on supply chain related matters that will assist in decision making.
  • Ensure local liaison to effectively support the supply activities.
  • Assist in the management of the storage of goods according to "best practices" and UNHCR rules and regulations;
  • Assist in managing Property, Plant and Equipment (PPE) effectively according to UNHCR rules and regulation, including registration and marking of new PPE, physical verification of PPE, preparation of agreements and disposal forms (including submissions to LAMB/AMB), and assistance with disposal of PPE.
  • Perform other related duties as required.

 

 


 
 Minimum Qualification, Skills and Experience Required:

Years of Experience / Degree Level

 

For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

 

Functional Skills

 

IT-Computer literacy;         

SC-PeopleSoft Supply Chain Management;

SC-Supply Planning;

SC-Customs clearance;

SC-Logistics;

SC-Warehouse Management;

SC-Asset Management;

SC-Fleet Management;

 

Language Requirements

 

 Knowledge of English and/or UN working language of the duty station if not English.

 

 

Competency Requirements

 

Core Competencies:

Accountability

Communication

Organizational Awareness

Teamwork & Collaboration

Commitment to Continuous Learning

Client & Result Orientation

 

Managerial Competencies:

Not specified

 

Cross-Functional Competencies:

Analytical Thinking

Planning and Organizing

Technological Awareness

 

 


Only short listed candidates will be notified.

Female candidates are strongly encouraged to apply

Candidate Assessments may include a written examination followed by a Competency Based Interview.

 








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