Area/department:

FSL, Programs

Based in:

Khartoum (with frequent travel to Central Darfur, South Kordofan, White Nile and Blue Nile)

Internal relations:

FSL officers (state level), Operations teams, Nutrition & Health team, WASH team, MHCP Gender Protection team

External relations:

Implementing partners, relevant authorities and stakeholders at federal and state levels, beneficiaries

Is this a new position?

Yes

Position length:

6 months

Allocation Code and %

100% funded under donor

Line manager

Deputy Country Director- Program

Functional Manager

FSL Technical Advisor (HQ)

Objective 1: Contribute Analysis and follow up the evolution of the food insecurity, market functionality and access in Sudan especially in the intervene areas of FSL

Tasks:

• Contribute ongoing context analysis in the various states in Suda (where AAH is current operational and / or is interested in working in).
• Participate in collection and analysis of information on access to food security and livelihood as well as coping mechanism defined and adopted by the population.
• Give information to the Khartoum coordination team / technical FSL head of department/FSL Coordinator/FSL Technical advisor (HQ) in Sudan on the impact of living conditions on the population.
• Participate to the analysis of the population movements and situation to ensure an efficient response to needs.
• Liaise with MEAL team and other actors on the ground to gather information related to FSL indicators and provide recommendations.
• Participate in the organization of food security surveys and evaluations.
• Prepare TOR and provide due support and/or participate in any external/internal assessments within the programme geographic area if needed.

Objective 2: Launch and manage the Food Security and Livelihoods programme in the state specific

Tasks:

• Develop the detail implementation Plan (DIP) in a participatory method.
• Liaise with various stakeholders and partners for implementation of programme activities
• In collaboration with Action Against Hunger leadership ensure programme quality and set up monitoring tools for the program
• Translate the documents and dissemination of information to the team and others stakeholders.
• Document project activities Preparation and dissemination of information enabling visibility on key documents, key people or key institutions

Objective 3: Build capacity of local partner staffs for smooth implementation the FSL project.

Tasks:

• Organize orientation program for newly recruited project staffs in order to familiarize them with project objectives and activities.
• Identify strengths and weaknesses of staffs and initiate on job coaching or mentoring for improvement
• Assign task to the project staff in guidance of the Khartoum coordination team/FSL Coordinator/FSL Technical advisor (HQ) according to their potential
• Plan and implement appropriate training curriculum for staffs and facilitate/ execute the training program.
• Define objectives for each staff member to reach his/her full potential and achieve the objectives of the program
• Develop Detail implementation Plan (DIP), Project Partner Agreement (PPA) for local partners as when necessary.
• Participate in the assessment of the local partners regarding programming whenever needed.
• Carry out supportive follow-up and supervision with constructive feedback.

Objective 4: Develop the beneficiary Targeting criteria and database

Tasks:

• Support developing the beneficiary selection criteria and facilitate and guide project team as well as Local Partner’s project team.
• Support developing or modifying the beneficiary targeting guideline and targeting tools 
• Define the number of the beneficiary’s in each specific catchment areas of state in collaboration with FSL HoD / FSL Coordinator, MEAL team and nutrition department.
• Organise orientation course for the staff members on beneficiary targeting process.
• Develop and preserve a disaggregated beneficiary database (number of PLW, number of children under 5 years, number of boys / girls / men / women) for the project in line with the donor’s guideline.
• Update the project database in regular and timely manner and keep project management updated about the number of beneficiaries.

Objective 5: Set up monitoring mechanism for the project and regular feedback to management for decision-making.

Tasks:

• Develop a monitoring framework for this project in collaboration with MEAL team and under guidance of FSL HoD/ FSL Coordinator.
• Develop and set necessary monitoring tools in order to collect information in line with the FSL pillars and core indicators with guidance of technical support from FSL HoD/FSL Coordinator
• Design a monitoring plan and ensure the regular monitoring based on the plan – for example, PDM, FS surveillance etc.
• Develop and apply project follow-up and supervision tools and ensure that project activities are in right track to meet performance indicators
• Capacity building of local partners (if there is any) for using of different monitoring tools
• Establish a system for identifying problems and guide the project staffs to get the problems solved
• Frequent field visits, interviews with beneficiaries and feedback to the team about quality and effectiveness of the program and diffusion to external stakeholders
• Coordinate the day-to-day operations of the project with regular field monitoring to ensure programme quality.

Objective 6: Take care of and support the logistical, Human resource and financial management aspects in order to ensure the smooth implementation of the program

Tasks:

• Ensure the project team follows the logistic procedures, timely order, procurement and supply for the programme.
• Identify the needs and arrange staff orientation on logistics, HR and finance procedures 
• Determine change in staffing needs and assist staff recruitment and HR process as per established HR policies.
• Prepare monthly financial projections (treasury forecast) and share the same in good time with the respective authorities/finance department
• Manage activity budgets, control expenditures and report on the same to the respective authorities.

Objective 7: Support networking and Coordination

Tasks:

• Contribute to improving and strengthening of ties amongst different local and international stakeholders
• Attending relevant meetings (internal and external) including inter departmental coordination and providing back briefs as needed
• Organization of forum meetings facilitating and supporting interaction between different stakeholders
• Support coordination and liaison with government, non-government agencies and other stakeholders working in the areas of specific states.
• Support to represent the organization in different meetings with authorities and clusters at field level.
• Maintain good contacts with relevant NGOs and local authorities

Objective 8: Ensure timely reporting

• Report writing on specific topics such as monthly activity progress report (APR) including objectives for the next month, oral or written briefing or reports on specific topics whenever required by FSL HOD/FSL Coordinator/FSL Technical advisor (HQ) etc.
• Periodically prepare internal reports about the progress of the project
• Draft donor reports (intermediary and final) and other reports (monitoring, capitalisation, etc.) whenever required.
• Participate and contribute in proposal and concept note writing whenever required.

Training:

Agriculture in general and /or, lengthy experience in the field of Food Security and Livelihood (including DRM) and /or a similar relevant field in particular.

Technical specific knowledge:

• Knowledge of Food Security, livelihood and nutrition required

• Knowledge of agricultural improved technologies
• Knowledge of DRM and resilience adaptation practices
• Knowledge of PVCA/PLA methods

Previous experience (years):

• At least 3-5 professional experience in managing Food Security and Livelihoods, development or humanitarian projects /programs preferably with an international NGO
• Proven experience in management of a project team along with experienced planner, trainer, coach, monitor, reporter and liaison
• Work experience in partnership with a local partner would be and asset.
• Experienced in Community based approach would be added an advantage.
• Specialization on DRR and emergency response related experience would be an added value.

Humanitarian sector knowledge:

Prior humanitarian experience required

Organization knowledge:

Prior INGO experience required  

Languages:

Fluent written and oral English and Arabic mandatory

IT systems:

Perfect mastery of Word, Excel, Power Point

Mobility (national/ international)

Based in Khartoum, with frequent trips to áreas of intervention in Central Darfur, South Kordofan, White Nile and Blue Nile states

Commitment to Gender Equality

Valuable prior experience in issues related to the promotion of gender equality or personal commitment to gender equality.

In this section the evaluator will have to define and priorize the competences needed for next year in this position.

CORE: competences every profile should have (Deontology, teamwork and motivation) 

Required

Key

Required: needed for the position (Choose 6 more)  KEY: 2 out of the 8 required and Core

(choose 6  competences)

(choose 2 out of 8 competence)

Motivation                                                                        X

Teamwork                                                                        X

Organization and Planning

 X

Results focused

 X

Stress resistance

 X 

Adaptability and Flexibility

 X

Effective communication

 X

Analytical analysis

 X

Problems solving

 X

Inspirational leadership

Negotiation

 X

Innovation and creativity

Strategic vision

Project Management – organization and planning along with technical expertise and supervision during co-implementation of project between AAH Sudan and local partner

Result-focused – reporting on indicators to measure progress of project

Effective communication – as intermediary between AAH capital office and local partner

Analytical analysis – required for report-writing and for informing AAH capital office / HQ on changes to be made on time, if required, as reported by staff from the field