Planning and supervising the execution of the supply chain activities in the project or capital (order, procurement, transport and customs and stock management) according to MSF protocols and standards in order to ensure the optimal functioning of the mission

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• Planning, coordinating, supervising and monitoring on a day-to-day basis the implementation of the supply activities in the project as specified by the line manager, ensuring compliance to MSF standards, protocols and procedures. Including the following tasks:
  • Order management: Responsible for the supply administration, the correct filing and archiving of supply database and the efficient processing and follow up of orders and requests
  • Procurement:  Responsible for purchase management, in particular the follow up of purchases, preparation, together with the Logistics Manager, market assessments, contracts and supplier evaluations and communication with local suppliers for the status of purchase orders, claims and complaints
  • Transport and Customs: Ensuring the clearing and the transport of medical and non-medical goods of the mission and provide info on timelines regarding administrative procedures concerning, import, customs clearance, etc.
  • Stock management: Controlling quality and costs and the physical state of orders and determines the quantities of products to buy (volume) taking into account the demand and needs of the mission, the availability forecasts, delivery timelines, budget and other relevant factors and monitors stock levels related to monthly consumption figure, expiry dates, excess drugs and possible shortage in the capital
• Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs
• Coordinating and leading the team under his/her responsibility including the definition of each person's tasks (daily supervision and checking the quality of their work), drawing up working schedule
• Supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required

More specifically :

• Taking over supply data base responsibility (encoding in Unfield and archiving the supply documentation and filing system)
• Organize supply department as weekly supply schedule (specific day for receiving the IR –sourcing  -collect invoices –payment day with finance-delivery and receptions )
• Putting in place MSF supply chain standard procedures in place and helping the team to understand and follow the procedures 
• Making market assessment with proper communication and participation of concerned persons and concerned department ,introduce MSF and  identify suppliers able to provide MSF with goods and services within MSF procedures and reduce misunderstanding between the two parties
• Reflecting the challenges or specific cases if any in the deal with suppliers that can effect supply activities and discuss these issues with supervisor and concerned department to speed up  the process and the delivery time
• Doing daily purchasing activities for the project with good plan ;in right time of delivery
• Helping all department to do quarterly orders specially for the consumables
• Organize and control the stock with respecting the security stock balance and always giving alarm and advices to the requesters  for plan to avoid shortage and delivery delay
• Following the field orders request to the coordination and international orders and ensure status information plus arrange with coordination the shipments to project

Education: Essential technical diploma, desired specialization in supply chain.

Experience: 1 year minimum in MSF Logistics Department, 2 years minimum previous experience in supply chain activities related jobs

Languages: Fluency in Arabic and English (minimum B1).

Computer: Computer skills :Microsoft office, Unifield

Application must be in English language and must include (mandatory) :

• Complete CV and Copies of all the work certificates and diplomas mentioned in the CV
• Contact information of the previous employers for a reference.
• Sudanese Nationality certificate.

Application before 09th December 2020 in sealed envelope mentioning “MSF Switzerland- application for Supply chain supervisor”, to Labour office, Khartoum Al Jamahiriya Street, , or online at Sudanjob.net. Applications that are incomplete or submitted after the 09th December 2020 will not be accepted.

Due to the high volume of applications, only short listed candidates will be contacted.